What to Buy for a Salsa Workshop

A salsa workshop needs more than music and a dance floor. Plan drinks, food service, tableware, cooling, sound equipment and small items that keep registration and catering running smoothly. Use your final attendee count to calculate quantities, then add a small buffer for breakages, spills and last-minute registrations. Buy or gather anything that must be chilled, tested or transported at least one day before the workshop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 45
Buffet tablesqty 3
Bar stoolsqty 6
Coat racksqty 2
Waste binsqty 4

Equipment

Portable speakersqty 2
Audio mixer
Wireless microphone
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Bluetooth music player

Decorations

Buntingqty 6
Balloonsqty 40
Tablecloth setsqty 6
Name badgesqty 45

Tableware

Drinking glassesqty 60
Wine glassesqty 45
Platesqty 50
Dessert platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Serving tongsqty 6

Kitchen

Coolersqty 4
Thermos flasksqty 3
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Bottle openersqty 3
Ice cube traysqty 3

Cleaning

Washing-up basinsqty 6
Spongesqty 6
Bucketsqty 3
Broom and dustpanqty 2
Mop setsqty 2

Lighting

LED light stringsqty 4
Standing lampsqty 2

Catering

Groceries
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger beer - 6 bottles
- Beer - 48 bottles
- Non-alcoholic beer - 24 bottles
- White wine - 6 bottles
- Rosé - 6 bottles
- Coffee beans - 2 kilograms
- Tea bags - 2 boxes
- Black tea - 1 box
- Herbal tea - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Tortilla wraps - 60 pieces
- Chicken breast strips - 4 kilograms
- Black beans - 8 cans
- Corn - 8 cans
- Peppers - 20 pieces
- Red onion - 12 pieces
- Cucumber - 10 pieces
- Cherry tomatoes - 3 kilograms
- Arugula - 1 kilogram
- Grated cheese - 2 kilogram
- Feta - 1 kilogram
- Guacamole - 2 kilograms
- Mild salsa - 2 kilograms
- Sour cream - 2 kilograms
- Tortilla chips - 3 kilograms
- Olive oil - 1 liter
- Cumin - 1 jar
- Paprika powder - 1 jar
- Chili powder - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilograms
- Brownies - 50 pieces
- Coffee filters - 1 pack
- Napkins - 200 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Floor cleaner - 1 bottle
- Trash bags - 2 rolls
- Toilet paper - 24 rolls

Tips

For drinks, plan two to three servings per person for the first hour, then one to two servings per person for each additional hour. Chill bottles and cans before arrival, and keep extra ice available rather than relying only on ice cube trays.
Prepare roughly 1.5 portions of food per attendee when the workshop overlaps a mealtime. Include enough plates, dessert plates, cutlery and serving utensils for the full group, plus about 10% extra.
Pack the sound setup together: portable speakers, audio mixer, wireless microphone, microphone stand, Bluetooth music player, extension cords and power strips. Test every connection at the venue at least 60 minutes before guests arrive.
Set aside one name badge for every attendee and bring at least 10% extra for walk-ins or damaged badges. Put the badges near the entrance so registration does not interrupt the dance floor.
Bring at least one waste bin near the buffet and another near the bar, plus coolers for drinks and separate serving platters and tongs for food. Check that the venue has enough tables and chairs before transporting the remaining equipment.

Frequently asked questions

How much food do I need for a salsa workshop?: Plan about 1.5 food portions per attendee if the workshop covers a mealtime. For 30 people, that means approximately 45 portions, with extra options added for recorded dietary requirements.
How many drinks should I buy for a salsa workshop?: For the first hour, allow two to three drinks per person. For every following hour, add one to two drinks per person, then include around 10% extra for unexpected guests or hot conditions.
When should I buy supplies for a salsa workshop?: Buy shelf-stable food, tableware, name badges and setup materials at least two to three days ahead. Buy or collect chilled drinks and fresh food the day before, so everything can be cooled and checked before the workshop.
What sound equipment do I need for a salsa workshop?: Bring portable speakers, an audio mixer, a wireless microphone, a microphone stand and a Bluetooth music player. Pack extension cords and power strips as well, and test the complete setup at least 60 minutes before the start.

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