What to buy for a sales training session

A sales training session needs more than a laptop and presentation. Prepare materials for registration, practice work, note-taking, refreshments and the training room before participants arrive. Use the number of registered attendees to calculate folders, handouts, pens, drinks and catering, then add a small spare supply for last-minute registrations. Check dietary requirements early and test every connection before the trainer starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Reception desk
Clothing rack
Waste binsqty 3

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordsqty 3
Power stripsqty 3
Flipchart standsqty 2
Flipchart padsqty 4
Wireless presenter

Office supplies

Ballpoint pensqty 30
Notepadsqty 24
Name badgesqty 24
Badge holdersqty 24
Training foldersqty 24
Printed handoutsqty 30
Sticky notesqty 12
Markersqty 12
Flipchart markersqty 12

Tableware

Coffee cupsqty 30
Water glassesqty 30
Platesqty 30
Cutlery setsqty 30
Serving traysqty 4

Kitchen

Thermos flasksqty 3
Water carafesqty 4
Coolersqty 2
Serving tongsqty 4

Cleaning

Dishpan
Reusable cleaning clothsqty 8

Decorations

Directional signsqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea selection - 2 boxes
- Semi-skimmed milk - 5 liters
- Oat milk - 2 liter
- Granulated sugar - 1 kilo
- Mints - 1 box
- Spa Blauw - 5 bottles
- Spa Rood - 3 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Orange juice - 4 cartons
- Apple juice - 2 cartons
- Lemons - 6 pieces
- Bananas - 24 pieces
- Apples - 24 pieces
- Grapes - 2 kilos
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted nuts - 2 bags
- Rice cakes - 3 packs
- Whole wheat bread - 5 loaves
- Mini wraps - 48 pieces
- Butter - 500 grams
- Hummus - 1 kilo
- Cream cheese - 600 grams
- Young cheese - 1 kilo
- Chicken breast topping - 1 kilo
- Smoked salmon - 600 grams
- Vegan spreads - 600 g
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Bell peppers - 8 pieces
- Arugula - 500 grams
- Mixed lettuce - 1 kilo
- Cherry tomatoes - 1 kilo
- Canned corn - 4 cans
- Chickpeas in cans - 4 cans
- Feta cheese - 500 gram
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Salt - 1 pack
- Black pepper - 1 jar
- Garlic powder - 1 jar
- Paprika powder - 1 jar
- Paper napkins - 100 pieces
- Coffee filters - 1 pack
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Hand soap - 2 bottles

Tips

Prepare one training folder, printed handouts, notepad and ballpoint pen per participant, plus 5–10% extra for late registrations or damaged materials.
For a half-day session, plan at least 500 ml of water per person and two servings of coffee or tea per person. Chill drinks and fill water carafes before registration opens.
Bring one name badge and badge holder per attendee, with at least five blank badges at the reception desk for walk-ins or spelling corrections.
Test the laptop, projector, projection screen, HDMI cable, wireless presenter and power supply at least 60 minutes before the session. Pack one spare HDMI cable and extension cord if available.
For interactive sales practice, provide one sticky-note pad and several markers for each working table, and prepare at least one flipchart pad with flipchart markers for group exercises.

Frequently asked questions

What stationery do I need for a sales training session?: Plan one notepad, ballpoint pen, training folder and printed handout set per participant. Add 5–10% extra copies and at least five spare name badges for late registrations or replacements.
How much coffee and water should I buy for sales training?: For a half-day session, allow two cups of coffee or tea and 500 ml of water per person. Buy or prepare 10% extra if the programme includes a long break or the venue has no nearby refill point.
How many days before sales training should I order catering?: Confirm catering at least 5 working days before the session, once registrations and dietary requirements are mostly known. Recheck the final headcount and special diets 48 hours before the training.
What equipment is needed for a sales training presentation?: Prepare a laptop, projector, projection screen, HDMI cable, wireless presenter, extension cords and power strips. Test the complete setup at least 60 minutes before participants arrive, including sound or video if the presentation uses it.

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