What you need for a sales day
A sales day needs more than products to sell. You also need a clear checkout setup, reliable payment equipment, price and stock labels, and enough supplies for coffee and refreshments. Plan tableware and drinks for the number of visitors you expect, then add a small buffer so you are not shopping during the event. Check power access early: coffee machines, kettles, payment terminals, label printers and scanners may all need charging or sockets.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 10
- Chairsqty 40
- Presentation tablesqty 6
- Cash desk table
- Storage cabinetsqty 2
- Clothes racksqty 4
- Display standsqty 8
Tableware
- Reusable cupsqty 100
- Coffee cupsqty 40
- Platesqty 80
- Cutlery setsqty 80
- Serving plattersqty 8
Equipment
- Payment terminalsqty 2
- Cash drawer
- Laptop
- Label printer
- Barcode scanner
- Coffee machinesqty 2
- Kettlesqty 2
- Coolersqty 3
- Power stripsqty 6
- Extension cordsqty 6
- Handheld microphone
- Portable speaker
Kitchen
- Cutting boardsqty 3
- Chef's knivesqty 3
- Pliersqty 6
- Serving spoonsqty 4
- Thermos flasksqty 4
- Cold dishesqty 4
Decorations
- Party flagsqty 6
- Tableclothsqty 10
- Directional signsqty 12
- Poster holdersqty 8
Lighting
- LED lightsqty 6
- String lightsqty 4
Cleaning
- Waste binsqty 6
- Bucketsqty 3
- Mopsqty 3
- Broom setsqty 2
Catering
- Groceries
- Coffee - 5 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Sugar - 2 kilograms
- Sweetener - 1 box
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mixed nuts - 3 bags
- Salty sticks - 4 bags
- Cookies - 6 packs
- Mini muffins - 80 pieces
- Mini sandwiches - 80 pieces
- Cheese sandwiches - 30 pieces
- Ham sandwiches - 25 pieces
- Hummus sandwiches - 25 pieces
- Unsalted butter - 2 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 1 bottle
- Lemons - 10 pieces
- Napkins - 250 pieces
- Paper bags - 250 pieces
- Receipt rolls - 10 rolls
- Price stickers - 1000 pieces
- Tape - 12 rolls
- Rope - 4 rolls
- Trash bags - 50 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- All-purpose cleaner - 3 bottles
- Dish soap - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
Tips
- Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Chill part of the supply in coolers and keep the rest ready as backup.
- Allow one coffee cup, one reusable cup, one plate and one cutlery set per expected visitor if food is served. Add at least 10% extra for replacements and visitors who return for another serving.
- Prepare the checkout point with a cash drawer, change, payment terminals, a laptop, and any barcode or label equipment. Test every payment method at least one day before the sales day.
- Bring enough labels and price tags for every sales item, plus around 10% spare. Label stock before setup so the sales team does not have to identify products while customers are waiting.
- Check the venue’s sockets before bringing coffee machines, kettles, coolers, speakers and lighting together. Pack power strips and extension cords, and keep one clear socket available for the checkout equipment.
Frequently asked questions
- How many drinks do I need for a sales day?
- Plan two to three drinks per person for the first hour and one additional drink per person for every following hour. Add 10% extra if the event is outdoors, warm, or difficult to restock.
- How much tableware should I buy for a sales day?
- Use one cup, plate and cutlery set per expected visitor when food is served, plus 10% extra. For a 50-person sales day, that means preparing at least 55 of each item.
- When should I prepare price tags and stock labels?
- Prepare and attach them at least one day before the sales day. Keep 10% spare labels and price tags available for late stock changes or damaged labels.
- When should I test payment equipment for a sales day?
- Test payment terminals, the cash drawer, the laptop, barcode scanner and printer at least 24 hours beforehand. Test them again during setup, before customers arrive, using the exact power and network arrangement.
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