What to buy for a rugby tournament
A rugby tournament needs more than balls and goals. You will also need a reliable setup for registration, match control, refreshments and wet-weather cover. This shopping list includes practical items such as cones, bibs, scoreboards, coolers, reusable cups and serving equipment. Check quantities against the number of teams, matches, volunteers and spectators before you buy, and arrange anything rented or printed at least one week ahead.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 3
- Foldable tablesqty 8
- Folding chairsqty 60
- Beer tablesqty 6
- Registration desk
- Clothes racksqty 4
Sports equipment
- Rugby ballsqty 12
- Rugby goalsqty 4
- Conesqty 80
- Field marking tapeqty 6
- Training bibsqty 40
- Whistlesqty 8
- Stopwatchesqty 4
- Scoreboardsqty 4
- Spare ball pumpqty 2
Equipment
- Mobile sound system
- Microphonesqty 2
- Extension cordsqty 6
- Power stripsqty 4
- Coolersqty 6
- Thermos flasksqty 6
- Coffee machinesqty 2
- Kettlesqty 2
- Laptopsqty 2
- Label printer
Tableware
- Reusable cupsqty 250
- Coffee cupsqty 150
- Platesqty 120
- Cutlery setsqty 120
- Serving plattersqty 20
- Serving jugsqty 6
Kitchen
- Cutting boardsqty 4
- Chef’s knives and bread knivesqty 6
- Serving tongsqty 8
- Bottle openersqty 4
- Measuring cupsqty 2
Decorations
- Team flagsqty 12
- Start and finish signqty 2
- Competition information postersqty 8
- Tableclothsqty 10
Lighting
- LED lampsqty 8
- Battery lanternsqty 6
Cleaning
- Waste binsqty 12
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 4
- Cleaning clothsqty 20
- Hand broomsqty 4
Catering
- First aid kitsqty 2
- Ice packsqty 30
- Prize boxesqty 4
- Medalsqty 60
- Cash float box
- Wristbandsqty 250
- Clipboardsqty 8
- Pensqty 30
- Name stickersqty 250
- Portion cupsqty 150
- Water jugsqty 10
- Thermal labelsqty 6
- Cooling vestsqty 4
- Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 30 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Alcohol-free beer - 48 bottles
- Beer - 120 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Coffee - 4 packs
- Tea assortment - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 20 bags
- Butter - 4 packs
- Rolls - 120 pieces
- Brown rolls - 80 pieces
- White rolls - 80 pieces
- Whole grain bread - 8 loaves
- Mild cheese - 3 kilograms
- Aged cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast - 2 kilogram
- Vegetarian spread - 12 tubs
- Hummus - 12 tubs
- Egg salad - 8 tubs
- Lettuce - 10 heads
- Tomatoes - 4 kilogram
- Cucumbers - 12 pieces
- Bell peppers - 12 pieces
- Red onions - 2 kilograms
- Pickles - 4 jars
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 1 jar
- Olive oil - 2 bottles
- Hot dogs - 150 pieces
- Hot dog buns - 150 pieces
- Vegetarian burgers - 40 pieces
- Burger buns - 160 pieces
- Hamburgers - 120 pieces
- Fries - 25 kilogram
- Frying oil - 10 liters
- Croquettes - 80 pieces
- Vegetarian Snacks - 60 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 6 jars
- Peanuts - 6 bags
- Apples - 8 kilograms
- Bananas - 8 kilograms
- Grapes - 6 kilograms
- Muesli bars - 100 pieces
- Energy gels - 60 pieces
- Cookies - 10 packs
- Brownies - 80 pieces
- Whipped cream - 6 cans
- Coffee creamer - 6 tubs
- Napkins - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Disposable gloves - 4 boxes
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Paper towels - 8 packs
- Bandages - 4 boxes
- Sterile gauze pads - 4 packs
- Sports tape - 12 rolls
- Elastic bandages - 12 pieces
- Cold packs - 20 pieces
- Wound disinfectant - 4 bottles
- Nitrile gloves - 4 boxes
- Safety pins - 2 boxes
- Earplugs - 100 pairs
Tips
- Plan one registration point with a table, chairs, a laptop and a label printer. Bring printed backup forms and competition cards in case the Wi-Fi, power or printer fails.
- Prepare at least one rugby ball for each active pitch, plus a spare ball pump and extra cones. Keep whistles, stopwatches and scoreboards together in a labelled officials’ kit before match day.
- Allow two to three drinks per person for the first hour, then one drink per hour. Use several coolers so players, officials and volunteers can reach water without crossing the registration area.
- Buy fruit and easy-to-eat snacks for every team, not only for spectators. Set out reusable cups, plates, cutlery and serving platters near the refreshment station, and keep dietary information with the food.
- Arrange party tents, tables and extension cords before the weather forecast becomes a problem. Pack power strips, thermos flasks, kettles and coffee machines together, and check that every powered item has a safe place away from wet ground.
Frequently asked questions
- What equipment do I need for a rugby tournament?
- For each playing area, plan for rugby balls, rugby goals, cones, field marking tape, training bibs, whistles, stopwatches and a scoreboard. Keep at least one spare ball pump and backup match-control supplies on site.
- How much food and drink should I buy for a rugby tournament?
- Budget two to three drinks per person for the first hour and one more per hour afterward. Buy fruit and snacks for every registered team, then add separate quantities for volunteers, referees and spectators.
- When should I order rugby tournament equipment?
- Arrange rented furniture, tents, goals and changing-room supplies at least two weeks before the tournament. Buy consumables and check the weather forecast during the final seven days, with a last stock check 24 to 48 hours before kickoff.
- What do I need for rugby tournament registration?
- Set up a registration desk with a table, chairs, laptop, label printer, printed forms and competition cards. Prepare team labels and a backup paper list at least one day before the first matches.
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