Rock Concert Shopping List

A rock concert needs more than instruments and a stage. Your shopping list must cover drinks service, visitor comfort, backstage needs, and the small technical items that can stop a setup when they are missing. Plan reusable cups, wine glasses, bar supplies, cable protection, power distribution, and work lighting before event week. Check quantities against your expected audience, performers, crew, and opening hours so you are not buying or collecting essentials at the last minute.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Stage stepsqty 2
Beer tablesqty 12
Folding chairsqty 80
Bar stoolsqty 8
Coat racksqty 4
Clothes hangersqty 120
Bar matsqty 2

Equipment

PA system
Mixing console
Stage monitorsqty 4
Microphonesqty 8
Microphone standsqty 8
DI boxesqty 4
Instrument cablesqty 16
XLR cablesqty 20
Headphonesqty 2
Stage amplifiersqty 4
Guitar standsqty 6
Drum throne
Cable reelsqty 6
Power stripsqty 12
Cable traysqty 20

Lighting

LED spotlightsqty 8
Light barsqty 4
Light standsqty 2
Light controller
Work lightsqty 4

Tableware

Reusable drinking cupsqty 250
Wine glassesqty 40
Coffee cupsqty 30
Platesqty 100
Cutlery setsqty 100

Kitchen

Coolersqty 6
Ice cube traysqty 6
Serving traysqty 8
Serving jugsqty 6
Bottle openersqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Food warmersqty 4

Decorations

Concert postersqty 12
Stage drapesqty 4
Directional arrowsqty 20
Tableclothsqty 12

Cleaning

Waste binsqty 10
Mop setsqty 3
Cleaning bucketsqty 4
Hand broomsqty 4
Toilet brushesqty 4

Catering

Groceries
- Beer - 240 cans
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Cola - 24 bottles
- Cola Zero - 18 bottles
- Orange soda - 12 bottles
- Tonic - 8 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Lemons - 3 kilos
- Ice cubes - 30 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 10 jars
- Salted peanuts - 6 bags
- Savory nuts - 6 bags
- Olives - 4 jars
- Cheese cubes - 5 kilos
- Grapes - 5 kilos
- Apples - 50 pieces
- Cucumbers - 10 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilos
- Hummus - 12 tubs
- Baguettes - 20 pieces
- Mini bread rolls - 120 pieces
- Young cheese - 3 kilos
- Ham - 2 kilos
- Hummus spread - 2 kilo
- Butter - 1 kilo
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Satay sauce - 3 jars
- Vegetarian wraps - 60 pieces
- Chicken breast slices - 2 kilos
- Cookies - 8 packs
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Cleaning wipes - 6 packs
- Sponges - 12 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Napkins - 500 pieces
- Tea towels - 20 pieces

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Safety vestsqty 12
Fencing panelsqty 20
Earplugsqty 250

Registration

Ticket scannersqty 4
Wristbandsqty 300
Cloakroom ticketsqty 300
Pensqty 20
Clipboardsqty 6
Cash registersqty 2
Cash change traysqty 2

Tips

Plan two to three drinks per person for the first hour, then one drink per person per additional hour. Add extra reusable drinking cups for crew, performers, and breakage or loss.
Count serving items by service point, not only by guest count. Each bar needs its own supply of reusable drinking cups, wine glasses, and bar mats so staff are not carrying items across the venue.
Prepare a separate technical crate for spare instrument cables, XLR cables, DI boxes, power strips, and adapters. Keep it at the stage rather than behind the bar or in a locked storage area.
Protect every cable crossing a visitor route with cable trays, and bring cable reels for longer runs. Test the power strips and lighting connections before doors open, not during the first set.
Pack work lights for stage changes, load-in, and pack-down. LED spotlights and light bars create the show look, but work lights are what let crew handle cables, equipment, and emergency access safely.

Frequently asked questions

What should I buy for a rock concert bar?: For each bar point, plan reusable drinking cups, wine glasses if wine is served, and bar mats. A practical starting point is two to three drinks per guest for the first hour, followed by one per guest per additional hour.
How many microphones and cables do I need for a rock concert?: Base the count on the performers’ technical requirements and keep at least 10% spare cable length and connectors where possible. Pack extra instrument cables and XLR cables so one failed cable does not stop a set.
What technical items are easy to forget for a concert?: DI boxes, microphone stands, stage monitors, power strips, cable reels, cable trays, and work lights are commonly missed. Check and test these at least 24 hours before doors open.
When should I finish the rock concert shopping list?: Finish the first complete list at least 7 days before the concert. Confirm final performer requirements and expected attendance 48 hours before the event, then buy or collect perishables and last-minute supplies.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.