What you need for a robotics workshop

This robotics workshop shopping list covers the equipment, tools and supplies needed to run hands-on workstations. Plan one laptop and robotics kit per participant or pair, then add chargers, power strips and spare parts before the workshop day. Safety goggles, gloves and floor mats should be ready at every work area, not stored away. Drinks, name stickers and printed construction instructions are easy to overlook, so buy and prepare them before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 40
Registration desk
Storage cabinetsqty 2

Equipment

Robotics kitsqty 8
Laptopsqty 8
Laptop chargersqty 8
Projector
Projection screen
Power stripsqty 8
Extension cordsqty 8
USB cablesqty 16
Rechargeable batteriesqty 24
Battery chargersqty 4
Solderless breadboardsqty 8
Spare wheelsqty 24
Spare parts binsqty 8
Label printer
Speaker
Microphone

Tools

Screwdriversqty 16
Pliersqty 8
Wire cuttersqty 8
Allen keysqty 8
Measuring tapesqty 4
Safety gogglesqty 40
Work glovesqty 40

Workshop materials

Floor matsqty 8
Construction instructionsqty 40
Name stickersqty 50
Markersqty 20
Notepadsqty 40
Pensqty 40
A4 paperqty 500
Cardboard race tracksqty 4
Barrier tapeqty 2
Certificatesqty 40

Tableware

Reusable cupsqty 50
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Coffee potsqty 2

Kitchen

Coolersqty 3
Kettlesqty 2
Thermos flasksqty 3

Decorations

Tableclothsqty 8
Direction signsqty 8
Team cardsqty 8

Cleaning

Waste binsqty 4
Bucketsqty 2
Broom and dustpanqty 2
Mopsqty 2
Cleaning glovesqty 4

Catering

Groceries
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 6 liters
- Cola Zero - 6 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Lemons - 6 pieces
- Ice cubes - 4 bags
- Mini rolls - 60 pieces
- Whole grain bread - 4 loaves
- Herb cheese - 4 tubs
- Hummus - 4 tubs
- Young cheese - 2 kilos
- Turkey breast - 1,5 kilo
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Butter - 500 grams
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Popcorn - 4 bags
- Rice cakes - 4 packs
- Muesli bars - 50 pieces
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Cookies - 6 packs
- Chocolate cookies - 4 packs
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 2 packs
- Hand soap - 4 bottles

Tips

Count robotics kits, laptops and chargers by workstation, then add at least one spare kit or replacement set of key parts. Test every robot and install the required software before the workshop.
Provide one pair of safety goggles per participant and place work gloves, screwdrivers, pliers, wire cutters and Allen keys at each workstation. Add measuring tapes if participants need to check dimensions.
Plan power before setting up the tables: use power strips and extension cords where needed, and assign one charger per laptop or robotics kit. Charge rechargeable batteries and test the battery chargers the day before.
Keep spare wheels and other replacement parts in labeled spare-parts bins. A label printer and name stickers also save time at registration and help return loose robot parts to the correct group.
Print construction instructions and the workshop program before the venue opens. Buy drinks early enough to chill them, and keep the microphone, speaker, projector and screen ready for explanations and demonstrations.

Frequently asked questions

How many robotics kits do I need for a workshop?: Plan one robotics kit for each participant or pair, depending on how many people will share a workstation. Add at least 1 spare kit or replacement set so one broken part does not stop the workshop.
How many laptops are needed for a robotics workshop?: Use 1 laptop per participant or pair, matching the number of robotics workstations. Prepare and test the software on every laptop at least 1 day before the workshop.
What safety equipment do I need for a robotics workshop?: Provide 1 pair of safety goggles per participant and keep work gloves available at each workstation. Put floor mats under work areas and place tools such as wire cutters and pliers where they can be used safely.
When should I prepare the robotics workshop supplies?: Sort materials, charge rechargeable batteries and test robots, laptops and presentations at least 1 day before the workshop. Set out parts, instructions, name stickers and safety equipment before participants arrive.

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