What you need for a resilience workshop
A resilience workshop needs more than presentation equipment and printed handouts. Participants may move between seated discussion, practical exercises and quiet reflection, so the room must support all three. Plan supplies per attendee, then add a small buffer for damaged worksheets, missing pens and late registrations. Check dietary requirements before ordering catering, and test the projector, speaker and microphone before participants arrive. The list below covers the core equipment, exercise materials, stationery and serving items for the plan.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Chairsqty 36
- Registration desk
- Clothes racksqty 2
- Waste binsqty 4
Sports equipment
- Exercise matsqty 18
- Resistance bandsqty 18
- Foam sticksqty 12
- Blindfoldsqty 18
- Tennis ballsqty 24
- Conesqty 16
- Floor markingsqty 24
Equipment
- Laptop
- Projector
- Projection screen
- Portable speaker
- Wireless microphone
- Extension cordsqty 4
- Power stripsqty 4
- Kitchen timersqty 3
Office
- Flip chart standqty 2
- Flipchart padsqty 4
- Thick markersqty 24
- Ballpoint pensqty 40
- Name labelsqty 40
- Worksheetsqty 40
- Writing foldersqty 36
- Painter's tapeqty 6
- Pen holdersqty 4
Tableware
- Reusable mugsqty 40
- Drinking glassesqty 40
- Platesqty 40
- Cutlery setsqty 40
Kitchen
- Coffee percolatorqty 2
- Kettlesqty 2
- Water jugsqty 4
- Coolersqty 3
- Serving traysqty 6
- Soup ladlesqty 3
Safety
- First aid kit
- Nitrile gloves
Cleaning
- Bucketsqty 2
- Mopsqty 3
- Dustpan and brushqty 2
- Reusable cleaning clothsqty 12
Groceries
- Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Sweetener - 1 box
- Spa Blauw - 4 crates
- Sparkling water - 2 crates
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Sinas - 2 bottles
- Apple juice - 3 packs
- Lemons - 8 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 3 bags
- Hummus - 6 tubs
- Salsa - 3 jars
- Mixed nuts - 2 kilos
- Rice cakes - 4 packs
- Wholegrain rolls - 45 pieces
- White rolls - 30 pieces
- Butter - 3 packs
- Young cheese - 2 kilos
- Plain hummus - 2 kilos
- Chicken breast slices - 1.5 kilos
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 6 heads
- Vegetable soup - 12 liters
- Tomato soup - 8 liters
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 3 bottles
Tips
- Prepare one worksheet, writing folder and ballpoint pen per participant, plus 10% extra. Add name labels before registration opens so late arrivals do not create a queue.
- For practical exercises, provide one exercise mat and one set of resistance bands per participant where the programme requires them. Count shared items such as foam sticks, tennis balls and blindfolds by activity group, not by total attendance.
- Bring at least two extension cords and two power strips, and tape cables down with painter’s tape before the workshop starts. Test the laptop, projector, screen, speaker and wireless microphone together rather than separately.
- Set up the registration desk with name labels, pen holders and spare pens at least 30 minutes before opening. Keep clothes racks and waste bins near the entrance so the exercise area stays clear.
- Order catering only after collecting dietary requirements and confirming registrations. Chill drinks in time for arrival, provide reusable mugs, and plan serving quantities around the confirmed headcount plus a small reserve.
Frequently asked questions
- What equipment do I need for a resilience workshop?
- You need presentation equipment such as a laptop, projector, projection screen, portable speaker and wireless microphone. For a practical session, also prepare exercise mats, resistance bands and any activity-specific items such as foam sticks, blindfolds, tennis balls and cones.
- How many workshop materials should I buy per participant?
- Prepare one worksheet, writing folder, ballpoint pen and name label per registered participant, then add about 10% spare supplies. Mats and resistance bands should normally be counted one per participant when everyone takes part at the same time.
- When should I order catering for a resilience workshop?
- Collect dietary requirements before placing the order and confirm the final registration count as early as possible. Chill drinks before doors open and keep a small reserve for late registrations or damaged servings.
- How early should I set up the workshop room?
- Start room setup at least 60 minutes before participants arrive. This allows time to arrange tables, chairs and mats, prepare the registration and catering areas, test the presentation and audio equipment, and complete a safety check.
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