Resilience training checklist

A resilience training session combines classroom learning with movement, drills and practical exercises, so the planning needs to cover more than a meeting room. Use this checklist to organise the programme, confirm trainers, manage registrations and prepare the space in the right order. Allow time for dietary information, equipment checks and floor clearance before participants arrive. The final setup should support a registration desk, warm-up, training stations and a clear safety briefing.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Book training room
Finalize trainers
Define the program and learning objectives
2 people
Send invitations
Open registrations
Process registrations
Collect dietary requirements
Send participant information
Check training equipment
2 people
Order catering
Prepare the coaches' briefing
2 people
Do the shopping
2 people
Bring materials to the venue
2 people
Inspect training room
2 people
Clear the floor
3 people
Set up tables and chairs
3 people
Roll out training mats
3 people
Prepare sports equipment
2 people
Set up registration desk
2 people
Prepare coffee and tea
2 people

Event

Receive participants
2 people
Register attendance
2 people
Explain house rules and safety
Lead the introduction round
2 people
Lead the warm-up
2 people
Practice setting boundaries
3 people
Set out break drinks
2 people
Lead the break
2 people
Refill drinks
Practice recognizing escalations
3 people
Practice de-escalation techniques
3 people
Set up the evening meal
3 people
Serve dinner
3 people
Collect tableware and waste
2 people
Demonstrate physical defense
3 people
Guide practice scenarios
4 people
Guide the cool-down
2 people
Guide the Q&A and closing
2 people
Check out participants
2 people

Aftercare

Gather sports equipment
3 people
Clean and dry the mats
2 people
Clear tables and chairs
3 people
Remove waste
2 people
Wash dishes
2 people
Clean the room
3 people
Return materials
2 people
Return borrowed materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 35
Tablesqty 5
Registration desk

Sports equipment

Training matsqty 35
Crash matsqty 8
Boxing glovesqty 12
Resistance bandsqty 15
Conesqty 20
Skipping ropesqty 10
Practice sticksqty 10
Balance padsqty 6
Stopwatchqty 2
Whistlesqty 3

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 3

Tableware

Reusable cupsqty 40
Platesqty 40
Cutlery setsqty 40
Coffee cupsqty 35

Kitchen

Coffee maker
Kettlesqty 2
Thermos flasksqty 3
Coolersqty 3
Serving bowlsqty 6
Serving spoonsqty 6
Cutting boardsqty 3
Bread knivesqty 3

Safety

First aid kit
Ice packsqty 6
Hand sanitizerqty 3
Phone number list

Cleaning

Mopsqty 2
Bucketsqty 2
Waste binsqty 4

Catering

Groceries

Tips

Set the programme and learning objectives before opening registration. Participants need clear information about the session format, what to wear and whether they will take part in physical exercises.
Confirm the trainers early and prepare one shared coaches’ briefing. Include the timetable, learning goals, safety rules, room layout and who leads the introduction, warm-up and practical sections.
Inspect the training room before setting up tables and chairs. Clear enough floor space for mats, crash mats and movement drills, then check that the projector, laptop, extension cords and power strips can be used safely.
Count and test sports equipment before bringing it to the venue. Check training mats, boxing gloves, resistance bands, cones, skipping ropes, practice sticks, balance pads, stopwatches and whistles rather than discovering shortages during the session.
Order catering only after collecting dietary requirements and confirming attendance. Set up coffee, tea, reusable cups, plates and cutlery before registration, and keep water and refreshments separate from the active training area.

Frequently asked questions

How far in advance should I organise a resilience training session?: Start booking the training room and confirming trainers at least 4 to 6 weeks before the session. Open registration once the programme, date, room and trainer availability are fixed.
How much time do I need to set up a resilience training room?: Allow 60 to 90 minutes for unloading materials, inspecting the room, clearing the floor and setting up tables, chairs, mats and sports equipment. Add another 15 minutes for a final safety check.
When should I collect dietary requirements for resilience training?: Ask for dietary requirements during registration and close the request at least 7 days before the training. This gives you time to confirm catering quantities and suitable alternatives.
What equipment is needed for a practical resilience training session?: Plan for training mats and crash mats, plus the specific sports equipment used in the exercises, such as gloves, resistance bands, cones, skipping ropes and balance pads. Check every item at least 2 days before the session and bring spares where a damaged item could stop an activity.

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