What to buy for a replacement day

A replacement day needs more than tables and refreshments. You will be receiving animals, checking registrations, answering visitor questions and keeping each enclosure clean and safe. Shop for animal care supplies first, then cover drinks, serving items, printed information and registration equipment. Count animals and visitors separately: animal supplies depend on arrivals, while cups, plates and seating depend on your visitor estimate. Buy or borrow anything with a delivery lead time at least one week before the event.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Folding benchesqty 3

Animal care

Dog kennelsqty 8
Cat cratesqty 6
Animal racesqty 4
Dog leashesqty 10
Collarsqty 10
Feed bowlsqty 20
Water tubsqty 12
Transport boxesqty 6
Animal blanketsqty 15
Litter boxesqty 6
Clean cat litter boxesqty 3
Dog waste bag dispensersqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving plattersqty 8
Scissorsqty 3

Equipment

Laptopqty 2
Printer
Payment terminal
Extension cordsqty 4
Power stripsqty 4

Communication

Animal information leafletsqty 60
Adoption formsqty 50
Clipboardsqty 12
Pensqty 30
Name badgesqty 50
Wayfinding signsqty 10

Decorations

Tableclothsqty 8
Buntingqty 6
Balloonsqty 50

Cleaning

Waste binsqty 6
Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Cleaning glovesqty 8

Groceries

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Sweetener - 1 box
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Lemons - 8 pieces
- Ice cubes - 6 bags
- Mini ice pops - 2 boxes
- Mini croissants - 60 pieces
- Mini rolls - 60 pieces
- Cheese slices - 1.5 kilo
- Ham - 1 kilo
- Hummus - 6 tubs
- Cucumbers - 6 pieces
- Tomatoes - 1 kilo
- Lettuce - 4 heads
- Butter - 500 grams
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Cookies - 6 packs
- Fruit mix - 5 kilos
- Dog kibble - 5 kilos
- Cat food - 3 kilos
- Wet dog food - 12 cans
- Wet cat food - 12 pouches
- Dog treats - 4 bags
- Cat treats - 4 bags
- Cat litter - 3 bags
- Disinfectant - 3 bottles
- All-purpose cleaner - 3 bottles
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Freezer bags - 2 boxes
- Aluminum foil - 2 rolls
- Napkins - 200 pieces

Tips

Plan one enclosure or suitable holding space per animal, with a spare kennel or crate available for an unexpected arrival. Match dog kennels, cat crates, leashes and collars to the animals registered, rather than relying on a shared pool.
Provide at least one water bowl or tub for every occupied animal space, plus one extra. Bring enough food bowls, blankets, litter boxes and waste bags for the full opening period and for cleaning between animals.
Allow two to three drinks per visitor for the first hour, then one additional drink per person for each following hour. Chill drinks at least 4 hours beforehand and keep hot water, coffee machines and kettles near the serving area.
Print one animal information leaflet per expected visitor plus 10% extra, and prepare at least two adoption forms per animal. Keep a printer, scissors and spare paper available for last-minute corrections.
Bring one reusable cup, plate and cutlery set per expected visitor, plus 10% spare. Check extension cords and power strips before the day, especially for coffee machines, kettles, the printer and the payment terminal.

Frequently asked questions

What do I need for a replacement day with animals?: Prepare one suitable enclosure or carrier space per animal, plus one spare. You will also need matching leashes and collars, water and food bowls, blankets, litter boxes for cats, waste bags for dogs and transport boxes for arrivals.
How many drinks should I buy for a replacement day?: Allow two to three drinks per visitor for the first hour, followed by one drink per person for every additional hour. Add 10% extra if visitors are staying for interviews or adoption paperwork.
How many adoption forms and information leaflets do I need?: Print two adoption forms per participating animal, so visitors can complete one without running out. Prepare one information leaflet per expected visitor and add 10% spare copies for walk-ins or damaged pages.
When should I prepare the replacement day shopping?: Finish the main shopping at least 3 to 5 days before the event. Buy fresh drinks and chill them 4 hours in advance, and check printed forms, power supplies and animal equipment the day before.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.