What you need for a reining competition

A reining competition needs more than arena equipment and horse supplies. You also need practical items for registration, judging, signage, power, communication and keeping stalls clean throughout the day. Plan drinking water, hay and stable tools for every horse, then add spares for busy areas such as the registration desk and arena entrance. This shopping list helps you bring the equipment that is easy to overlook until setup has already started.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Folding chairsqty 60
Judges' table
Registration desk
Party tentsqty 3
Conesqty 20

Sports equipment

Arena barrier postsqty 24
Barrier tapeqty 4
Racing marksqty 8
Towline
Wheelbarrowsqty 3
Pitchforksqty 4
Scoopsqty 3
Stable broomsqty 4
Horse water troughsqty 12
Hay netsqty 12
Hay balesqty 30
Drinking water barrelsqty 4
Hosesqty 2
Buckets of waterqty 12
Cleaning kitsqty 4
Obstacle signsqty 6

Equipment

Laptop
Printer
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Microphone
Megaphone
Walkie-talkiesqty 6
Mobile phone chargersqty 4
First aid kit
Fire extinguishersqty 2
Flashlightsqty 4

Tableware

Reusable cupsqty 100
Coffee cupsqty 80
Platesqty 80
Cutlery setsqty 80
Teaspoonsqty 40
Serving traysqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Serving plattersqty 8
Pliersqty 6
Cutting boardsqty 2
Bread knivesqty 2

Decorations

Bib holdersqty 40
Competition bannersqty 4
Directional signsqty 8
Price ribbon tubesqty 30

Cleaning

Waste binsqty 10
Waste binsqty 3
Cleaning glovesqty 8
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Floor squeegeesqty 2

Lighting

LED lampsqty 6
String lightsqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea selection - 200 bags
- Sugar - 2 kilograms
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 kilograms
- Stir sticks - 200 pieces
- Paper napkins - 300 pieces
- Coffee creamer cups - 200 pieces
- Croissants - 60 pieces
- Mini rolls - 100 pieces
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1,5 kilogram
- Hummus - 1 kilogram
- Butter - 1 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed snacks - 5 bags
- Muesli bars - 60 pieces
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 5 kilograms
- Cucumbers - 10 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilograms
- Dipping sauce - 8 tubs
- Vegetarian wraps - 40 pieces
- Wrap filling - 4 kilograms
- Pizza slices - 100 pieces
- Herb butter - 1 kilogram
- Cookies - 8 packs
- Brownies - 60
- Apple pie slices - 60 pieces
- Horse hay - 12 bales
- Horse feed - 25 kilograms
- Horse treats - 4 bags
- Bedding - 20 bags
- Trash bags - 100 pieces
- Wooden stirring spoons - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Toilet cleaner - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Tips

Prepare one registration and judging kit with a laptop, printer, extension cords, power strips and spare paper. Set it up at least 2 hours before the first class so registrations and start-list changes do not hold up the schedule.
Allow at least 1 water trough, hay net and suitable hay supply per occupied stall, plus extra buckets and hose access. Check these when the horses arrive, not after the competition begins.
Bring more waste and cleaning capacity than you expect: at least 1 wheelbarrow, pitchfork and scoop for each active stable or cleaning area, with stable brooms and cleaning kits available before unloading horses.
Mark the arena and staging area with barrier posts, barrier tape, cones and racing marks before riders walk the course. Pack spare tape and several extra cones because boundary markers are often moved during setup.
Provide a clear communication setup for the show office, arena and parking area. Test the portable speaker, microphone, megaphone and walkie-talkies at least 60 minutes before the opening briefing, especially if the venue has separate areas.

Frequently asked questions

What equipment do I need for a reining competition?: Plan for arena barrier posts, barrier tape, cones, racing marks and obstacle signs, together with tables and chairs for registration and judging. You will also need horse-care supplies, water, hay, cleaning tools, a laptop, printer and communication equipment.
How much water and hay do I need for a reining competition?: Provide at least one water trough and one hay net per occupied stall, with extra buckets and drinking water available for refills. The exact hay quantity depends on the number of horses and their time on site, so calculate for the full competition day and add a reserve.
When should I set up the reining competition equipment?: Set up tables, registration equipment, arena markers and communication gear at least 2 hours before the first class. Test the microphone and walkie-talkies no later than 60 minutes before competitors arrive.
What should I bring for horse stalls at a reining show?: Bring horse water troughs, hay nets, hay bales, hoses, buckets of water and stable cleaning equipment. Prepare the stalls before arrival and keep wheelbarrows, pitchforks, scoops and brooms accessible throughout the day.

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