What you need for a postcard market

What to bring

Grouped the way you'd shop for it, with quantities.

Tips

• Allow one table per confirmed vendor unless your floor plan shows that two sellers will share. Add at least one spare table if the venue has room for late changes or damaged equipment.
• Prepare one registration desk, a desk organizer, name badges and stall labels before vendors arrive. Keep scissors, tape dispensers and spare labels at the desk so small changes do not delay setup.
• Use card bins or display racks for loose postcards, and check that every vendor has enough display space before the market opens. Stools can help sellers who need to remain at their stall for several hours.
• For refreshments, count coffee cups, reusable cups, plates and cutlery sets against the expected number of people, then add roughly 10 percent extra. Coffee machines, kettles, thermos flasks, water jugs and serving trays should be ready before doors open.
• Check electrical capacity before buying or connecting equipment. Count coffee machines, kettles, LED lamps and string lights, then bring extension cords and power strips only where the venue permits them; route signs and directional signs should be visible before vendors arrive.

Frequently asked questions

How many tables do I need for a postcard market?

Start with one table for each confirmed vendor and match that number to the vendor assignments. Add one spare table if the venue allows it, especially when registrations or the waiting list may change close to opening.

What should I bring for postcard displays?

Plan card bins or display racks for every stall, based on how many vendors need upright or loose-card storage. Add stools where sellers need to sit, and prepare tablecloths if the tables are uneven, marked or visually inconsistent.

How much coffee and tableware should I buy for a postcard market?

Count one coffee cup or reusable cup per expected serving and add about 10 percent extra. For a four-hour market, also provide plates, cutlery sets, serving trays, thermos flasks and water jugs for the number of vendors and helpers present.

When should I prepare signs and name badges?

Make booth labels, route signs, directional signs and name badges at least one day before the market. Put them in the registration area and place the route signs before vendors begin arriving, so stall assignments do not need to be explained repeatedly.