Pool safety training checklist

Use this checklist to organise pool safety training from the first booking to the final certificate. It covers the details that are easy to overlook: confirming pool access hours, preparing participant folders, checking rescue and CPR equipment, and setting up separate theory and practice areas. Work through the plan in order so registrations, dietary requirements and training materials are ready before the group arrives. On the day, allow time for equipment checks before participants are registered.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm the training date and pool hours
Book training room
Send invitations
Process registrations
Collect dietary requirements
Finalize the participant list
Print training program
Assemble participant folders
2 people
Prepare certificates
Check pool safety equipment
2 people
Check CPR manikins
2 people
Order catering
Do the shopping
2 people
Bring materials to the venue
2 people
Set up tables and chairs
3 people
Set up registration desk
2 people
Connect presentation equipment
2 people
Prepare safety equipment
3 people
Mark practice areas
2 people
Prepare coffee and tea
2 people

Event

Receive participants
3 people
Register attendance
2 people
Hand out name tags
2 people
Explain safety rules
2 people
Lead the theory lesson
2 people
Serve break drinks
2 people
Demonstrate rescue equipment
2 people
Practice rescue techniques
4 people
Practice CPR and first aid
4 people
Set up the dinner buffet
3 people
Serve dinner
3 people
Refill drinks
2 people
Lead scenario exercises
4 people
Administer the knowledge test
2 people
Present Certificates
2 people
Check out participants
2 people

Aftercare

Clean safety equipment
3 people
Clear away tableware and catering supplies
3 people
Clean the training room
3 people
Check pool area
2 people
Inventory materials
2 people
Return borrowed materials
2 people
Archive participant documents
Send attendance certificates

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 35
Clothes racksqty 2
Waste binsqty 4

Tableware

Reusable cupsqty 50
Reusable platesqty 40
Reusable cutleryqty 40
Coffee cupsqty 40

Catering

Coffee machinesqty 2
Water dispensersqty 2
Coolersqty 3
Serving plattersqty 8
Serving tongsqty 6

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 4
Power stripsqty 3
Stopwatchesqty 6
CPR manikinsqty 2
Practice AEDsqty 2
Respirator masksqty 6

Sports equipment

Life ringsqty 3
Rescue linesqty 3
Rescue polesqty 2
Rescue tubesqty 4
Swim boardsqty 12
Life jacketsqty 12
Conesqty 12
Whistlesqty 8
Waterproof instruction cardsqty 12

First aid

First aid kitsqty 2
Emergency blanketsqty 10
Eye wash bottlesqty 2

Paper goods

Participant foldersqty 35
Clipboardsqty 35
Name badge holdersqty 40
Flip chart
Flipchart padsqty 3
Markersqty 12
Ballpoint pensqty 50
Certificatesqty 40

Decorations

Directional signsqty 8
Warning signsqty 6

Cleaning

Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6

Groceries

Groceries

Tips

Confirm the pool’s training hours and book the training room before sending invitations. This prevents the theory session and practical exercises from competing for the same space.
Close registrations early enough to finalise the participant list, collect dietary requirements and print name tags. A completed list also gives you a reliable number for catering and participant folders.
Check every rescue item and CPR manikin before the training day, not when the practical session begins. Test AED practice units, stopwatches and whistles, and replace or repair anything missing.
Set up the registration desk, theory seating and marked practice areas before participants arrive. Keep presentation equipment, extension cords and power strips away from wet zones.
Prepare certificates and folders in advance, then keep them together at the registration desk or in a clearly labelled box. This avoids a last-minute search after the final lesson.

Frequently asked questions

How far in advance should I organise pool safety training?: Start booking the pool, training room and presentation equipment at least 4 weeks ahead. Close registrations several days before the session so you can finalise catering, folders, name tags and certificates.
How many CPR manikins do I need for pool safety training?: Plan for one CPR manikin for every 2 to 3 participants if everyone should practise regularly. For a group of 12, that means 4 to 6 manikins, depending on the available training time.
When should I check pool safety equipment?: Do a full equipment check 1 to 2 days before training and a quick visual check on the morning itself. Confirm that rescue lines, poles, tubes, life rings, life jackets and practice AEDs are present and usable.
How early should the room be set up before participants arrive?: Allow at least 60 minutes for tables, chairs, registration, presentation equipment, catering and practice-area markers. Add another 15 minutes if the venue has separate theory and poolside areas.

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