Political Quiz Checklist

A political quiz needs more than a good set of questions. You need a fixed date, a suitable venue, working presentation equipment, clear team arrangements and printed materials that are ready before guests arrive. This checklist puts the work in a practical order, from registrations and dietary requirements to scoring, refreshments and room setup. Use it to see what must be decided weeks ahead and what should happen on the day itself.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Set quiz date
2 people
Draft invitations
Send invitations
Process registrations
Collect dietary requirements
Set quiz rounds
2 people
Write quiz questions
2 people
Check the quiz questions
2 people
Create answers and scores
2 people
Assemble teams
Print participant list
Print quiz booklets
2 people
Print answer sheets
Make team cards
Buy prizes
Do the shopping
2 people
Chill drinks
2 people
Test equipment
2 people
Set up quiz presentation

Event

Open venue
2 people
Set up tables
4 people
Set up chairs
3 people
Set up the quiz table
2 people
Connect the projector
2 people
Connect the sound system
2 people
Lay out answer sheets
2 people
Set up catering
3 people
Hang decorations
2 people
Receive participants
3 people
Register teams
2 people
Serve coffee and tea
2 people
Present quiz rounds
Collect responses
3 people
Refill drinks
2 people
Serve snacks
2 people
Process scores
2 people
Announce the winners
Present prizes
2 people

Aftercare

Collect waste
3 people
Disconnect equipment
2 people
Clear tables and chairs
4 people
Wash dishes
2 people
Clean the venue
3 people
Remove decorations
2 people
Collect lost and found items
Return keys and equipment
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 66
Tableclothqty 8
Coat racksqty 2

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
AA batteriesqty 8

Game supplies

Answer paddlesqty 12
Scoreboard
Bell
Prize tables

Tableware

Drinking glassesqty 72
Coffee cupsqty 66
Platesqty 72
Cutlery setsqty 72

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Water jugsqty 6
Serving traysqty 6
Bottle openersqty 3

Stationery

Ballpoint pensqty 80
Markersqty 6
Tapeqty 4
Scissorsqty 3
Clipboardsqty 12

Decorations

Table number cardsqty 12
Team badgesqty 12
Flagsqty 4
Ballot boxesqty 2

Lighting

LED table lampsqty 8

Cleaning

Bucketsqty 2
Cleaning clothsqty 12

Catering

Groceries

Tips

Set the quiz date and reserve the venue before sending invitations. Allow at least two weeks for registrations, dietary requirements and team planning, especially if people are joining in groups.
Finish the quiz rounds, questions, answer key and scoring sheets several days before the event. Have someone check the questions and answers separately so errors are found before printing.
Test the laptop, projector, HDMI cable, speakers and microphone at the venue at least one day in advance. Pack extension cords, power strips and spare AA batteries rather than discovering a missing connection during the quiz.
Prepare one printed participant list, quiz booklet and answer sheet per attendee, plus team cards and pens. Print a few extra copies—around 5% more than your confirmed headcount—for late changes or damaged sheets.
Cool drinks and set out coffee equipment before doors open, not during registration. Check that tables, chairs, the quiz table, scoreboard, bell and prize tables are in place at least 30 minutes before the first question.

Frequently asked questions

How far in advance should I organise a political quiz?: Fix the date and reserve the venue at least four weeks ahead. Send invitations around three weeks before the quiz and close registrations early enough to print participant lists, booklets and answer sheets.
How many quiz questions do I need for a political quiz?: Plan the number of questions around the time available rather than guessing a total. For a two-hour quiz, allow roughly 6 to 8 rounds with 8 to 10 questions each, including time for answers, scoring and breaks.
When should I test the projector and microphone?: Test all equipment at the actual venue at least one day before the event, then do a second check 30 minutes before opening. Confirm the laptop connection, sound level, screen position and available power sockets.
How many printed quiz sheets should I prepare?: Print one quiz booklet and one answer sheet for every confirmed participant, then add about 5% spare copies. Also print the participant list, team cards, answer key and scoring materials before the event day.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.