What you need for a Polder bike tour

A Polder bike tour needs more than bikes and a planned route. You need supplies for registration, clear route marking, a rest stop, catering and basic roadside repairs. Plan what participants will use at the start, during the ride and at the finish, including cups, plates, cooling, power and waste collection. This shopping list also covers often-forgotten items such as spare inner tubes, name stickers, reflective vests and printed route information.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tableqty 8
Folding chairqty 60
Registration desk
Clothing rack
Waste binqty 6
Bicycle rackqty 8
Table linenqty 8

Tableware

Reusable plateqty 70
Reusable glassqty 80
Coffee cupqty 60
Tea glassqty 60
Cutlery setqty 70
Serving spoonqty 8
Trayqty 12
Serving trayqty 6

Equipment

Cool boxqty 6
Coffee makerqty 2
Kettleqty 2
Food warmerqty 4
Bluetooth speakerqty 2
Extension cordqty 4
Power stripqty 4
Power bankqty 4

Sports equipment

Bike pumpqty 4
Bicycle repair kitqty 3
Spare inner tubeqty 10
Tire leverqty 8
Bike helmetqty 4
Reflective vestqty 8
Route signqty 35
Marker coneqty 20
Tie-down strapqty 12
First aid kitqty 2
Emergency blanketqty 6
Route mapqty 70
Bib numberqty 70
Bike lightqty 8
Thermal blanketqty 4

Decorations

Buntingqty 8
Welcome sign
Target standqty 20

Lighting

LED light stringqty 6
Outdoor lampqty 6
Flashlightqty 6

Kitchen

Cutting boardqty 4
Chef's knifeqty 4
Bread knifeqty 2
Measuring cupqty 2
Pliersqty 4
Cooling packqty 24

Cleaning

Bucketqty 4
Spongeqty 12
Dish brushqty 4
Dustpan and brushqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 12 pieces
- Coffee milk - 2 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 6 packs
- Alcohol-free beer - 3 cases
- Beer - 4 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Sandwiches - 80 pieces
- Baguettes - 10 pieces
- Wholemeal bread - 6 loaves
- Butter - 1 kilo
- Young cheese - 3 kilos
- Brie - 1 kilo
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Egg salad - 8 tubs
- Cucumber - 12 pieces
- Tomatoes - 5 kilos
- Arugula - 1 kilo
- Bell peppers - 3 kilos
- Carrot - 3 kilo
- Celery - 2 bunches
- Mixed lettuce - 3 kilos
- Potatoes - 10 kilos
- Pasta - 5 kilos
- Pesto sauce - 8 jars
- Pasta sauce - 8 jars
- Vegetarian meatballs - 4 kilo
- Chicken breast - 5 kilos
- Vegetable burgers - 30 pieces
- Hamburger buns - 70 pieces
- Satay sauce - 3 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Garlic - 6 bulbs
- Potato salad - 6 kilos
- Pasta salad - 6 kilos
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 6 kilos
- Oranges - 40 pieces
- Muesli bars - 80 pieces
- Currant buns - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Peanuts - 3 kilos
- Cookies - 6 packs
- Apple pie - 6 pieces
- Whipped cream - 12 aerosol cans
- Ice cubes - 20 kilo
- Paper towels - 12 rolls
- Napkins - 300 pieces
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand soap - 6 bottles
- Toilet paper - 24 rolls
- Tissues - 12 packs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Bread bags - 100 pieces
- Hand sanitizer - 6 bottles
- Bandages - 4 boxes
- Sunscreen - 6 bottles

Tips

Plan two to three drinks per participant for the first hour, then add water for the rest stop and finish. Use a cool box if drinks cannot stay refrigerated at the venue.
Keep a bike pump, repair kit, spare inner tubes and tire levers together at the start and rest stop. One repair point is easy to miss if the route has no nearby shop or service station.
Allow one reusable plate, glass and cutlery set per catering serving, plus a small buffer of 10% for dropped or dirty items. Add coffee cups and tea glasses separately if hot drinks are served.
Prepare one bib number and name sticker per participant, then print at least two extra sets for late registrations or replacements. A registration desk, table and pens should be ready before riders arrive.
Bring extension cords, a power strip and a power bank if the start or finish has limited sockets. Test the coffee maker, kettle, speaker and other powered equipment at least one day before the tour.

Frequently asked questions

What food and drink do I need for a Polder bike tour?: Plan at least two to three drinks per participant for the first hour, then provide additional water at the rest stop and finish. Order food according to the confirmed registration total, including dietary requirements, with about 10% extra portions if attendance may change.
How many spare bike parts should I bring?: Bring at least one bike pump and one complete repair kit, with a spare inner tube and tire levers available at each repair point. For a group of up to 25 riders, two spare inner tubes are a practical minimum; increase that number for longer routes or larger groups.
What should I buy for route marking and registration?: Prepare one bib number, name sticker and route map per participant, plus at least 10% extra. Have the registration desk, direction signs and printed participant list ready before the start, ideally the day before the tour.
How many reflective vests and helmets are needed?: Provide one reflective vest and one helmet for every rider who needs them, and keep at least two spare sets available. Check sizes and availability no later than one week before the tour so missing equipment can still be arranged.

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