What you need for a poetry workshop
A poetry workshop needs more than notebooks and pens. Participants also need a comfortable writing station, clear worksheets, refreshments and reliable presentation equipment. Plan one notebook and one main writing tool per participant, then add a small buffer for late registrations or lost supplies. Food and drinks should be ready before the first exercise, while cables, power strips and the projector are easy to overlook until setup time.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Chairsqty 36
- Buffet tablesqty 2
- Coat racksqty 2
Tableware
- Platesqty 40
- Bowlsqty 40
- Mugsqty 40
- Glassesqty 50
- Cutlery setsqty 40
- Serving traysqty 4
Equipment
- Laptop
- Projector
- Projection screen
- Portable speaker
- Microphone
- Extension cordsqty 3
- Power stripsqty 4
Kitchen
- Coffee maker
- Kettlesqty 2
- Thermos flasksqty 3
- Coolersqty 2
- Cutting boardsqty 2
- Bread knivesqty 2
- Serving spoonsqty 4
Workshop materials
- Notebooksqty 36
- Ballpoint pensqty 45
- Pencilsqty 36
- Erasersqty 36
- Markersqty 12
- Magazinesqty 20
- Dictionariesqty 6
- Name badgesqty 40
- Worksheetsqty 40
- Sticky notesqty 6
- Paper tapeqty 4
- Flipchart padsqty 2
- Flipchart markersqty 12
Decorations
- Tableclothsqty 6
- Buntingqty 4
- Tealight holdersqty 12
Lighting
- Atmosphere lightsqty 4
Cleaning
- Waste binsqty 4
- Cleaning bucketsqty 2
- Mopsqty 2
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 3 liters
- Spa Blauw - 4 bottles
- Sparkling water - 3 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Sinas - 2 bottles
- Apple juice - 2 cartons
- Lemons - 6 pieces
- Apples - 36 pieces
- Grapes - 3 kilos
- Bananas - 30 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Hummus - 6 tubs
- Olives - 3 jars
- Mixed nuts - 2 kilos
- Crackers - 6 packs
- Whole grain bread - 8 loaves
- White rolls - 40 pieces
- Whole wheat rolls - 40 pieces
- Young cheese - 2 kilos
- Hummus for bread - 8 tubs
- Chicken breast slices - 1.5 kilos
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Pasta salad - 4 kilo
- Green salad - 3 kilos
- Cherry tomatoes for salad - 1 kilo
- Feta - 1 kilo
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Cookies - 5 packs
- Mini muffins - 40 pieces
- Paper napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 8 pieces
- Rubber gloves - 3 pairs
- Trash bags - 2 rolls
Tips
- Buy one notebook and one ballpoint pen per participant, plus at least 10% extra. Keep pencils and erasers available for exercises where people want to edit or annotate their writing.
- Prepare worksheets before shopping so you know the exact number to print. Add enough copies for every registered participant, the teacher and two spare sets.
- For a half-day workshop, plan coffee or tea for arrival and the break, with roughly 2 cups per person. Chill cold drinks early and use thermos flasks to keep hot drinks available during the writing exercises.
- Match tableware to the catering: provide one plate, bowl, mug, glass and cutlery set per person, plus 10% spare. Serving trays and serving spoons are often forgotten when food arrives in containers.
- Test the laptop, projector, projection screen, speaker and microphone at least 24 hours before the workshop. Bring the extension cords and power strips you need; a venue may have outlets, but not where the workstations are placed.
Frequently asked questions
- What stationery do I need for a poetry workshop?
- Provide one notebook and one ballpoint pen per participant, with at least 10% extra. Add pencils, erasers, markers and prepared worksheets for editing and group exercises.
- How many notebooks should I buy for a poetry workshop?
- Buy one notebook for each registered participant and round up by 10%. For 20 participants, that means 22 notebooks, so late registrations or damaged supplies do not cause a problem.
- How much coffee and tea do I need for a poetry workshop?
- For a half-day session, allow about 2 cups per person, including arrival and the break. For 20 participants, prepare roughly 40 cups and keep extra hot water available in kettles or thermos flasks.
- What equipment should I bring to a poetry workshop?
- Plan for a laptop, projector, projection screen, speaker and microphone if the teacher uses presentation or audio material. Test everything at least 24 hours beforehand and bring suitable extension cords and power strips.
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