What You Need for a Plant Sale

A plant sale needs more than plants and a table. You will need supplies for displaying different plant types, protecting them during transport, taking payments, and packing purchases for customers. Buy or bring labels, bags, wrapping materials, and plant-care supplies before collection day, when there is little time to replace missing items. Use the list below to organize the shopping and equipment for your sales booth.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tent
Tablesqty 8
Chairsqty 12
Tableclothsqty 8
Collapsible cratesqty 20
Plant tablesqty 4

Gardening equipment

Houseplantsqty 60
Outdoor plantsqty 80
Herb plantsqty 40
Flower bulbsqty 30
Plant potsqty 40
Plant traysqty 30
Potting soil bagsqty 10
Watering canqty 2
Plant scissorsqty 2
Work glovesqty 6
Plant transport boxesqty 40

Sales materials

Price tagsqty 250
Adhesive labelsqty 300
Paper carrier bagsqty 150
Wrapping paperqty 3
Rope rollsqty 2
Info boardsqty 6
Markersqty 12
Rolls of tapeqty 4
Scissorsqty 4

Equipment

Payment terminal
Phone chargerqty 2
Extension cordsqty 3
Power stripsqty 3
Calculatorsqty 2
Cash register
Cash box

Tableware

Coffee cupsqty 80
Glassesqty 80
Teaspoonsqty 40
Serving traysqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3

Cleaning

Waste binsqty 4
Trash bag holdersqty 4
Bucketsqty 3
Cleaning clothsqty 12
Litter pickersqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea bags - 4 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Still water - 6 bottles
- Sparkling water - 6 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Paper cups - 100 pieces
- Paper napkins - 200 pieces
- Stirrers - 100 pieces
- Tea biscuits - 6 packs
- Filled cookies - 40 pieces
- Currant buns - 30 pieces
- Butter - 2 packs
- Jam - 2 jars
- Honey - 1 jar
- Stirring spoons - 4 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- Sponges - 6 pieces
- All-purpose cleaner - 2 bottles
- Paper towels - 4 packs

Tips

Plan packaging for your busiest hour, not your average hour. As a starting point, have at least one paper carrier bag per expected customer, plus extra wrapping paper for fragile plants and flower bulbs.
Group plants by type and size before customers arrive. Collapsible crates and plant trays make it easier to raise smaller plants, while separate tables keep houseplants, outdoor plants, herbs, and bulbs easy to compare.
Prepare labels in advance and bring spare adhesive labels and markers. Price tags can fall off when plants are watered or moved, so keep replacements at the sales and packing tables.
Test the payment terminal before setup and charge the phone fully. Bring a charger, extension cords, and power strips; also arrange cash and change before the first customer arrives.
Bring more transport and watering capacity than you expect to need. Plant transport boxes protect purchases on the way home, while a watering can, plant scissors, gloves, and potting soil help keep plants presentable throughout the sale.

Frequently asked questions

What should I buy for a plant sale?: Plan for plants, pots, trays, potting soil, labels, markers, bags, wrapping paper, tape, and payment supplies. You will also need display and packing equipment such as tables, crates, transport boxes, and at least one working payment option.
How many bags do I need for a plant sale?: Use one paper carrier bag per expected customer as a minimum, then add 10–20% extra for customers buying several plants or bags that tear. Bring wrapping paper as well, especially for taller plants and delicate leaves.
How many price labels should I prepare?: Prepare one label for every plant type or price group, plus at least 10% spare labels for replacements. Keep adhesive labels and markers at the booth so prices can be corrected without stopping sales.
What payment supplies are needed at a plant sale?: Bring a payment terminal, a fully charged phone, a charger, and any required extension cords or power strips. If you accept cash, arrange the change before opening and keep the register separate from the packing table.

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