What to Bring to a Plant Market
A plant market needs more than plants and tables. You will need clear price labels, vendor signs, payment equipment, crates for moving stock, and enough power and lighting for the site. Coffee supplies, serving items and weather cover are easy to overlook when the focus is on sellers and plant deliveries. Use this list to check what must be bought, borrowed or loaded before setup day.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 4
- Market tablesqty 18
- Folding chairsqty 30
- High tablesqty 4
- Tablecloth coversqty 20
- Cratesqty 40
- Transport vehiclesqty 3
- Plant tablesqty 12
Tableware
- Coffee cupsqty 100
- Glassesqty 100
- Platesqty 80
- Cutlery setsqty 80
- Serving traysqty 6
Decorations
- Directional signsqty 12
- Vendor signsqty 20
- Price sign holdersqty 40
- Chalkboardsqty 6
- Buntingqty 8
- Plant labelsqty 250
- Rope rollsqty 4
Equipment
- Coffee machinesqty 3
- Kettlesqty 2
- Coolersqty 4
- Card machinesqty 2
- Cash registersqty 2
- Extension cordsqty 6
- Power stripsqty 8
- Handheld microphone
Lighting
- LED string lightsqty 8
- LED work lightsqty 4
Kitchen
- Thermos flasksqty 6
- Serving jugsqty 4
- Water jugsqty 6
- Cutting boardsqty 3
- Bread knivesqty 3
- Storage binsqty 10
- Ice packsqty 20
- Watering canqty 6
- Bucketsqty 8
- Plant saucersqty 20
Cleaning
- Waste binsqty 10
- Broom setsqty 3
- Dustpan and brushqty 4
- Mopsqty 4
- Cleaning bucketsqty 4
- Toilet brushesqty 4
- Hand soap dispensersqty 6
- Paper towel dispensersqty 6
Catering
- Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Cocoa powder - 1 pack
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Still water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 10 pieces
- Stir sticks - 200 pieces
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Whole wheat rolls - 40 pieces
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Cream cheese - 8 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Lettuce - 6 heads
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Baby carrots - 4 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Cookies - 10 packs
- Muesli bars - 80 pieces
- Gluten-free crackers - 4 packs
- Vegan cookies - 6 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Paper napkins - 500 pieces
- Coffee filters - 2 packs
- Coffee cups - 300 pieces
- Teaspoons - 200 pieces
- Trash bags - 80 pcs
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Table runners - 20 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Zip bags - 2 boxes
Tips
- Prepare one price label for every plant group or item before vendors arrive, plus spare labels and markers for changes. Price sign holders and chalkboards make updates faster during the market.
- Plan payment supplies for both card and cash sales. Bring card machines, cash registers and a float, and check power outlets and extension cords before vendors begin unloading.
- Use crates and plant tables to keep stock off the ground and make sorting easier. Set aside enough transport space for plants, tables, tents and signage rather than relying on a single vehicle load.
- Count cups, glasses, plates and cutlery for the expected visitors and vendors before buying coffee supplies. Add a buffer of about 10% so a busy first hour does not leave you washing items immediately.
- Pack directional signs, vendor signs, rope and lighting together in one setup box. Put LED work lights and string lights near the top so the route and tables can be finished if setup runs late.
Frequently asked questions
- What supplies do I need for a plant market?
- Plan for plant tables, market tables, crates, tents, table covers, labels, price sign holders, vendor signs and directional signs. You will also need payment equipment, extension cords, lighting, coffee supplies and transport for the stock.
- How many tables do I need for a plant market?
- Start with one plant table for each selling area, then add separate tables for registration, payment and refreshments. Confirm the final number after creating the vendor layout, ideally at least 7 days before the market.
- How much coffee and tableware should I buy for a plant market?
- Count one cup per planned serving and add around 10% extra for spills, second servings and vendors. Buy or bring matching numbers of glasses, plates and cutlery sets for the food and drink you will serve.
- When should I prepare the plant market shopping list?
- Make the first list at least 2 weeks before the market, once the vendor count and layout are known. Recheck deliveries, plant stock, payment equipment and power supplies 1 to 2 days before setup.
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