What you need for a pilgrimage

A pilgrimage needs more than food for the walkers. You also need practical supplies for rest stops, a bread meal, soup and hot drinks, route guidance and first aid support. Plan quantities around your final registration total, then add a small buffer for drinks and disposable or missing items. Keep dietary meals packed separately and make sure the equipment needed after dark is charged and easy to find.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 50
Beer tablesqty 4
Clothes racksqty 2

Tableware

Reusable cupsqty 100
Deep platesqty 60
Dinner platesqty 60
Cutlery setsqty 60
Coffee cupsqty 60

Kitchen

Thermos flasksqty 8
Soup kettlesqty 3
Serving spoonsqty 6
Cutting boardsqty 4
Bread knivesqty 4
Serving plattersqty 12

Equipment

Coolersqty 6
Walkie-talkiesqty 8
Megaphonesqty 2
Power banksqty 6
Charging cablesqty 8
Mobile phoneqty 2
Route arrowsqty 40
Information boardsqty 8
Route mapsqty 60
Clipboardsqty 4
Markersqty 12
Name badgesqty 60
Pensqty 20
First aid kitqty 2
Emergency blanketsqty 10

Lighting

LED lanternsqty 8
Headlampsqty 12

Sports equipment

Reflective vestsqty 12
Walking sticksqty 10

Cleaning

Waste binsqty 8
Trash bag holdersqty 8

Catering

Groceries
- Mineral water - 100 bottles
- Sparkling mineral water - 24 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Coffee - 2 kilos
- Tea - 100 bags
- Semi-skimmed milk - 10 liters
- Oat milk - 4 liters
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Lemons - 2 kilos
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Wholemeal rolls - 60 pieces
- Butter - 1.5 kilos
- Young cheese - 4 kilos
- Hummus - 3 kilos
- Peanut butter - 2 kilo
- Jam - 2 kilos
- Turkey breast - 2 kilos
- Cucumbers - 4 kilos
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Vegetable soup - 15 liters
- Chicken broth - 5 liters
- Vegetable stock - 5 liters
- Soup vegetables - 5 kilos
- Vermicelli - 1 kilo
- Croutons - 1 kilo
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Olive oil - 1 liter
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Muesli bars - 100 pieces
- Nut bars - 50 pieces
- Raisins - 2 kilos
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Mayonnaise - 1 liter
- Ketchup - 1 liter
- Mustard - 500 milliliter
- Paper napkins - 300 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Disposable brushes - 4 pieces
- Trash bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles

Tips

Plan food and drinks from the registration list, then add around 10% extra for late additions, spills and people who need a second serving.
For the bread meal, prepare at least one portion per registered participant plus five extra portions. Pack dietary meals separately and label them before loading the transport.
Allow two to three drinks per person for the first hour, then about one drink per person for each additional hour. Use coolers for chilled drinks and thermos flasks for hot drinks.
Pack route materials in a separate, waterproof box: route arrows, information boards, maps, clipboards and markers. Bring spare markers and extra arrows because signs can be moved or damaged.
Charge walkie-talkies, power banks and phones the day before. Bring headlamps, LED lanterns and reflective vests whenever any part of the route or setup may take place in low light.

Frequently asked questions

What food do I need for a pilgrimage?: Plan one bread-meal portion per registered participant, plus five extra portions for unexpected additions or damaged food. Include soup and hot drinks for the planned rest stops, and pack dietary meals separately.
How many drinks should I buy for a pilgrimage?: Allow two to three drinks per person during the first hour and about one additional drink per person for every following hour. Add roughly 10% extra if the route is long, warm or difficult to resupply.
What equipment is needed for pilgrimage rest stops?: Bring tables, chairs or beer tables, reusable cups, plates, cutlery, coffee cups, serving spoons and serving platters. For hot food and drinks, include soup kettles, thermos flasks, cutting boards and bread knives.
What should I pack for route safety and communication?: Pack route maps, arrows, information boards, clipboards and markers, along with walkie-talkies, a megaphone, charged phones and power banks. Take reflective vests, headlamps and LED lanterns when visibility may be poor.

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