What you need for a pharmacy open day
Use this shopping list to prepare a pharmacy open day without last-minute trips to the shop. It covers visitor seating, refreshments, presentation equipment, health checks and information materials. Plan quantities from your registration list, then add a small buffer for walk-ins and spills. Check chilled products and expiry dates close to the event, especially if you buy milk, juice or other refrigerated items in advance.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 50
- High tablesqty 3
- Tableclothsqty 8
- Brochure racksqty 4
- Bollardsqty 6
Tableware
- Reusable glassesqty 80
- Reusable coffee cupsqty 50
- Platesqty 80
- Cutlery setsqty 80
- Serving traysqty 8
- Pouring jugsqty 6
Equipment
- Laptop
- Projector
- Projection screen
- Portable speaker
- Microphone
- Extension cordsqty 4
- Power stripsqty 4
- Blood pressure monitorsqty 2
- Scalesqty 2
- Measuring tapesqty 2
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 4
- Coolersqty 3
- Ice spoonsqty 2
Decorations
- Balloonsqty 100
- Balloon standsqty 4
- Buntingqty 6
- Information boardsqty 8
- Directional signsqty 12
- Name badgesqty 60
Lighting
- LED lampsqty 8
- String lightsqty 4
Cleaning
- Bucketsqty 3
- Mopsqty 3
- Broom and dustpanqty 2
- Dustpan and brushqty 2
- Waste binsqty 6
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea assortment - 4 boxes
- Sugar - 1 kilo
- Sweetener - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Bananas - 5 kilo
- Apples - 5 kilo
- Grapes - 4 kilos
- Mandarins - 4 kilo
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cheese slices - 2 kilos
- Young cheese - 1 kilo
- Whole grain bread - 8 loaves
- White rolls - 6 bags
- Whole grain crackers - 6 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Rice cakes - 4 packs
- Muesli bars - 60 pieces
- Mini cookies - 6 packs
- Gluten-free crackers - 2 packs
- Lactose-free sandwich filling option - 2 packs
- Napkins - 200 pieces
- Stirrers - 100 pieces
- Wooden skewers - 200 pieces
- Coffee filters - 2 packs
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Hand gel - 6 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Paper towels - 4 packs
Tips
- For refreshments, allow 2–3 drinks per visitor during the first hour, plus one extra serving for every 10 expected guests. Buy chilled products no earlier than 1–2 days before the open day and keep them cold until serving.
- Count one chair per registered visitor and keep 10% extra seating available if space allows. Tables for brochures, demonstrations and refreshments should be set up before visitors arrive, not during the first presentation.
- Test the laptop, projector, screen, speaker and microphone together at least 24 hours beforehand. Pack extension cords and power strips, and bring one spare cable if the presentation depends on a single connection.
- For health checks, prepare one blood pressure monitor and one scale for each active measurement station. Add measuring tapes and a clear queue route so visitors do not block the pharmacy counter or workstations.
- Set out 10% more cups, plates and cutlery than your confirmed guest count, with at least 5 extra serving trays or jugs if several refreshments are offered. Store brochures and demonstration materials in their racks before doors open.
Frequently asked questions
- How much food and drink do I need for a pharmacy open day?
- Use your confirmed registration count and allow 2–3 drinks per visitor for the first hour. Add 10% extra portions for late registrations, walk-ins and spills, and buy refrigerated items within 1–2 days of the event.
- How many chairs should I prepare for a pharmacy open day?
- Provide one chair per registered visitor, then add around 10% extra where the room permits. If 40 people are registered, prepare about 44 chairs so late arrivals and visitors who need to sit are covered.
- When should I test the pharmacy open day equipment?
- Test the laptop, projector, screen, speaker and microphone at least 24 hours before opening. Check every extension cord and power strip during the same test, rather than discovering a connection problem during a presentation.
- What should I buy for pharmacy health checks?
- Prepare at least one blood pressure monitor and one scale per active station, plus measuring tapes and a clear route for visitors. For two simultaneous stations, plan on two monitors, two scales and enough table space for both.
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