What to Buy for a Perfume Workshop

A perfume workshop needs more than fragrance ingredients and empty bottles. Each participant needs a clean station, measuring tools, scent strips, protective equipment, and a way to record their formula. Plan the quantities around your final participant count, then add a small spare supply for spills, breakages, and last-minute registrations. Drinks and snacks also need separate serving items, especially if the workshop runs for two hours or more.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 32
Registration desk
Bar stoolsqty 4
Waste binsqty 4

Tableware

Water glassesqty 40
Wine glassesqty 36
Coffee cupsqty 36
Dessert platesqty 40
Teaspoonsqty 40
Serving plattersqty 8
Scissorsqty 8

Equipment

Digital scalesqty 8
Kettlesqty 2
Coolersqty 3
Extension cordsqty 3
Power stripsqty 4
Laptop
Presentation screen

Workshop materials

Glass measuring cupsqty 24
Glass mixing jugsqty 24
Pipettesqty 120
Funnelsqty 12
Stirrersqty 60
Perfume bottlesqty 36
Scent stripsqty 300
Mixing traysqty 12
Measuring spoonsqty 24
Safety gogglesqty 12
Reusable apronsqty 12
Small waste binsqty 12

Decorations

Tableclothsqty 6
Flower arrangementsqty 4
Welcome sign
Program standsqty 6

Lighting

Table lampsqty 6

Cleaning

Dishpanqty 2
Cleaning bucketsqty 2

Kitchen

Coffee maker
Thermos flasksqty 3
Serving traysqty 4

Catering

Groceries
- Perfumery alcohol 96% - 5 liters
- Jojoba oil - 2 liters
- Distilled water - 2 liters
- Bergamot fragrance oil - 250 milliliters
- Lavender fragrance oil - 250 milliliters
- Rose fragrance oil - 250 milliliter
- Jasmine fragrance oil - 100 milliliter
- Sandalwood fragrance oil - 250 milliliters
- Cedarwood scent oil - 250 milliliter
- Vanilla fragrance oil - 250 milliliters
- Patchouli fragrance oil - 100 milliliter
- Orange fragrance oil - 250 milliliters
- Lemon scent oil - 250 milliliter
- Musk fragrance oil - 100 milliliter
- Amber fragrance oil - 100 milliliter
- Perfume fixative - 500 milliliters
- Nitrile gloves - 3 boxes
- Disposable aprons - 40 pieces
- Labels - 100 pieces
- Waterproof fineliners - 24 pieces
- Name stickers - 50 pieces
- Printed workshop handouts - 40 pieces
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Wet wipes - 4 packs
- Disinfectant wipes - 4 packs
- Hand soap - 2 bottles
- Hand sanitizer gel - 3 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Garbage bags - 3 rolls
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 4 liters
- Still water - 6 bottles
- Sparkling water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Ginger beer - 3 bottles
- Apple juice - 3 bottles
- Alcohol-free sparkling wine - 6 bottles
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 2 kilos
- Olives - 2 jars
- Grapes - 3 kilos
- Apples - 30 pieces
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 1,5 kilo
- Smoked chicken breast - 1 kilo
- Whole grain crackers - 6 packs
- Baguettes - 6 pieces
- Gluten-free crackers - 2 packs
- Vegan wraps - 3 packs
- Lemons - 10 pieces
- Toilet paper - 12 rolls

Tips

Prepare one complete materials set per participant: a perfume bottle, scent strips, pipettes, a measuring spoon, and access to a glass measuring cup or mixing jug. Add at least 10% extra pipettes and bottles for mistakes or breakage.
Use one digital scale for every two to four participants so people are not waiting to measure ingredients. Check batteries or power supplies at least one day before the workshop.
Provide one reusable apron and one pair of safety goggles per participant. Keep a few spare aprons and goggles available for guests who arrive without suitable clothing.
Plan a separate drink glass and serving setup from the workshop table. For a two-hour session, allow roughly 500–750 ml of non-alcoholic drinks per person and prepare snacks that can be eaten without touching materials.
Sort materials by table before guests arrive and label the perfume formulas clearly. Put funnels, stirrers, mixing trays, and waste bins where participants can reach them without crossing the room.

Frequently asked questions

How many perfume bottles do I need per person?: Buy one finished perfume bottle per participant, plus at least 10% extra. For 20 participants, that means 22 bottles so a damaged bottle or a late registration does not stop the workshop.
How many pipettes are needed for a perfume workshop?: Plan at least 3 pipettes per participant if each scent uses a separate pipette, and add 10% spare stock. For 20 people, prepare at least 66 pipettes.
What safety equipment do perfume workshop participants need?: Provide one pair of safety goggles and one reusable apron per participant, with roughly 10% spares. Also post the safety information before the workshop starts and keep the room ventilated.
What drinks and snacks should I buy for a perfume workshop?: For a session of around two hours, allow 500–750 ml of non-alcoholic drinks per person and enough snacks for one small serving each. Buy extra water glasses, serving platters, and dessert plates rather than using workshop equipment for refreshments.

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