Peace Bike Ride Shopping List

A peace bike ride needs more than bicycles and a published route. This shopping list covers the practical supplies for registration, a safe starting point, refreshments and a well-organised finish. Plan drinks and snacks by participant count, then add equipment for route communication, weather protection and basic bike support. Reusable cups, coolers, tables, signs and power banks are easy to overlook until setup day, when there is little time to find them.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 80
Beer tablesqty 4
Bicycle racksqty 6
Waste binsqty 6

Tableware

Reusable drinking cupsqty 100
Platesqty 100
Forksqty 100
Knivesqty 100
Spoonsqty 100
Coffee cupsqty 80
Serving spoonsqty 10

Catering

Coolersqty 6
Thermos flasksqty 6
Water jugsqty 8
Serving plattersqty 12
Serving trays with lidsqty 6
Bread basketsqty 6
Buffet platesqty 8
Ice cube traysqty 4
Drink dispensersqty 4
Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Tap water - 80 liters
- Spa Blauw - 8 crates
- Spa Red - 3 crates
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Isotonic sports drink - 6 bottles
- Alcohol-free beer - 4 crates
- Apples - 10 kilos
- Bananas - 8 kilos
- Grapes - 5 kilos
- Oranges - 8 kilo
- Cucumbers - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 5 kilos
- Peppers - 4 kilos
- Whole wheat bread - 20 loaves
- White rolls - 100 pieces
- Whole wheat wraps - 80 pieces
- Wholegrain crackers - 8 packs
- Young cheese - 5 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Chicken breast topping - 3 kilos
- Egg salad - 2 kilos
- Tuna salad - 2 kilos
- Vegan vegetable spread - 2 kilos
- Lettuce - 12 heads
- Avocados - 30 pieces
- Olives - 2 kilos
- Pickles - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto sauce - 2 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 3 kilo
- Rice cakes - 8 packs
- Muesli bars - 120 pieces
- Raisins - 3 kilos
- Cookies - 8 packs
- Vegan cookies - 4 packs
- Brownies - 100 pieces
- Vegan brownies - 30 pieces
- Apple pies - 4 pieces
- Vegan cake - 2 pieces
- Napkins - 400 pieces
- Paper straws - 150 pieces
- Coffee filters - 2 boxes
- Dish soap - 4 bottles
- All-purpose cleaner - 3 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Paper towels - 6 packs
- Wet wipes - 6 packs

Equipment

Portable speakersqty 2
Microphoneqty 2
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Megaphone

Sports equipment

Bike pumpsqty 4
Repair standsqty 2
Bike repair kitsqty 4
Spare inner tubesqty 12
Tire leversqty 12
Bicycle lightsqty 12
Route mapsqty 100
Bib numbersqty 100
Wristbandsqty 100

Safety

First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 8
Reflective conesqty 20
Barrier tapeqty 6
Traffic conesqty 12
Emergency blanketsqty 6
Hand sanitizerqty 6

Decorations

Peace flagsqty 12
Buntingqty 6
Welcome banner
Route arrowsqty 30
Chalkboardsqty 4
Tableclothsqty 12
LED string lightsqty 6
Clothespinsqty 100

Lighting

LED lanternsqty 8
Batteriesqty 32

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Bread knivesqty 4
Kitchen tongsqty 8
Measuring cupsqty 4
Aluminum foilqty 4
Cling filmqty 4

Cleaning

Washing-up basinsqty 8
Dish brushesqty 4
Bucketsqty 6
Broom setsqty 3
Trash bag holdersqty 6
Toilet brushesqty 2

Tips

Plan at least 750 ml of water per rider for the ride, plus extra for the start and finish. Use water jugs or drink dispensers and keep additional drinks chilled in coolers.
For a one-hour gathering, allow two to three drinks per person and two snack portions per person. Prepare serving platters, trays with lids and bread baskets before participants arrive.
Place one bicycle rack for roughly every five bikes at the starting location. Add waste bins near the registration and refreshment tables so cups and plates do not end up along the route.
Pack communication equipment the day before: test the portable speaker, microphone, microphone stand, megaphone, extension cords and power strips. Charge power banks overnight in case the starting location has too few outlets.
Bring at least two bike pumps for a group of 20 to 30 riders and inspect them before departure. Keep route signs, participant numbers and spare marking materials together so hazardous spots can be marked quickly.

Frequently asked questions

How much water do I need for a peace bike ride?: Allow about 750 ml per rider for the ride, then add another 250 to 500 ml per person at the start or finish. For 30 riders, that is approximately 22.5 to 37.5 litres in total.
How many snacks should I buy for a peace bike ride?: Buy two snack portions per participant for a ride and gathering lasting around two to three hours. For 40 participants, plan for about 80 portions, with extra food if children or a longer stop are expected.
What equipment do I need at the starting location?: For 20 to 30 riders, prepare at least two foldable tables, one or two party tents, 30 reusable cups, waste bins, bicycle racks and basic sound equipment. Add chairs if registration or briefings will take longer than 30 minutes.
When should I buy and prepare the supplies?: Buy non-perishable supplies and check the equipment at least three days before the ride. Chill drinks and prepare snacks the day before, then set up tables, signs and sound equipment at least 60 minutes before participants arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.