What to buy for a party supplies market
A party supplies market needs more than tables and stock for sale. You need a clear setup for exhibitors, a reliable way to take payments, signs that guide visitors, and enough equipment for drinks and catering. This checklist covers the practical supplies behind the market plan, including tents, stalls, cash registers, card machines, refreshments and information points. Check quantities against your exhibitor numbers, venue layout and expected opening hours before ordering.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Market tables and folding tablesqty 24
- Chairsqty 30
- Beer tablesqty 6
- Clothes racksqty 6
- Stoolsqty 8
- Tableclothsqty 24
- Bollardsqty 12
Equipment
- Cash registersqty 2
- Card machinesqty 2
- Extension cordsqty 4
- Power stripsqty 8
- Coolersqty 4
- Coffee machinesqty 2
- Kettlesqty 2
- Handheld megaphone
- Transport cartsqty 2
- Tool casesqty 2
- Cable reelsqty 2
Tableware
- Reusable drinking cupsqty 150
- Coffee cupsqty 60
- Platesqty 60
- Platesqty 100
- Cutlery setsqty 100
- Serving plattersqty 8
- Serving tongsqty 6
- Thermos flasksqty 4
Decorations
- Buntingqty 8
- Balloon archesqty 2
- Balloonsqty 150
- Table décorqty 12
- Directional signsqty 12
- Information boardsqty 6
- Booth number cardsqty 30
- Name stickersqty 100
Lighting
- String lightsqty 8
- LED lampsqty 12
- Battery lanternsqty 6
Kitchen
- Cutting boardsqty 3
- Bread knivesqty 2
- Kitchen knivesqty 2
- traysqty 4
- Cool bagsqty 6
- Storage binsqty 12
- Measuring cupsqty 2
Cleaning
- Waste binsqty 8
- Broom and dustpanqty 3
- Mopsqty 3
- Bucketsqty 3
- Cleaning glovesqty 6
- Microfiber clothsqty 12
- Hand soap dispensersqty 4
- Hand sanitizer pumpsqty 4
Catering
- Groceries
- Coffee - 3 packs
- Tea selection - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Sandwiches - 100 pieces
- White rolls - 50 pieces
- Wholegrain bread rolls - 50 pieces
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Butter - 4 packs
- Cucumbers - 8 pieces
- Tomatoes - 4 kilogram
- Lettuce - 6 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Cookies - 8 packs
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Napkins - 500 pieces
- Straws - 200 pieces
- Sugar sachets - 200 pieces
- Trash bags - 4 rolls
- Toilet paper - 24 rolls
- Paper towels - 8 rolls
- Dishwashing liquid - 2 bottles
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 2 bottles
- Sponges - 12 pieces
- Cleaning cloths - 2 packs
- Hand soap - 4 refills
- Hand sanitizer gel - 4 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes
- Coffee filters - 2 packs
- Teaspoons - 100 pieces
- Tray Liner Film - 2 rolls
- Price stickers - 10 rolls
- Balloons - 150 pieces
- Highlighters - 2 sets
- Pens - 20 pieces
- Tape - 8 rolls
- A4 paper - 2 packs
- Print ink - 2 cartridges
- Cashbook pads - 4 pieces
- Envelopes - 100 pieces
- Wristbands - 200 pieces
- Change coins - 1 stock
Tips
- Count one market table or folding table for each exhibitor pitch, then add at least two spare tables for the information point, registration materials and catering. Confirm pitch sizes before assigning locations.
- Plan one cash register and one card machine for each active sales point, plus change and a secure place to store cash. Test every card machine and bring extension cords and power strips at least one day before the market.
- For an outdoor market, match the number of party tents to the exposed pitches and check the forecast 48 hours before opening. Reserve bollards or other barriers early if they are needed to keep walkways and cables clear.
- Allow one reusable drinking cup per guest for a single service, or two per guest if cups will not be washed during the event. Order coffee cups, plates, cutlery, serving platters, tongs, thermos flasks and coolers together so catering is not missing small essentials.
- Prepare directional signs, information boards and the printed market list before setup day. Keep name stickers, a handheld megaphone and table décor at the information table rather than packing them with general decoration supplies.
Frequently asked questions
- How many tables do I need for a party supplies market?
- Start with one table per exhibitor pitch, based on the approved pitch layout. Add at least two extra tables for the information table and catering, then keep one or two folding tables available as replacements.
- How many party tents should I buy or hire for the market?
- Provide one tent for every pitch or service area that must be protected from weather. Confirm the final exhibitor count and venue layout at least 7 days before the market so tent delivery and setup can be arranged.
- What payment equipment do I need for a party supplies market?
- Prepare one cash register and one card machine for each staffed payment point, with a separate supply of change. Test connectivity, charging and receipt supplies at least 24 hours before opening.
- How many cups and plates do I need for market catering?
- For one service, allow one reusable drinking cup and one plate per guest, plus a 10% buffer for loss or extra visitors. If cups and plates cannot be washed during the market, plan two per guest instead.
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