Parts market shopping list

A parts market needs more than tables and merchandise. Plan the equipment sellers need at their pitches, the payment setup at the register, and enough cups, plates and serving items for refreshments. Lighting, power and transport are easy to overlook, especially when the market opens early or runs outdoors. Use this shopping list to check what must be bought, collected or loaded before the venue opens.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Foldable tablesqty 8
Chairsqty 30
High tablesqty 4
Tableclothsqty 20
Clothes racksqty 4

Equipment

Coolersqty 4
Extension cordsqty 6
Cable reelsqty 3
Power stripsqty 6
LED lampsqty 8
Battery lampsqty 4
Cash register
Payment terminal
Hand truckqty 2
Portable speakersqty 2
Microphone

Tableware

Coffee cupsqty 40
Glassesqty 60
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Pitchersqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Pliersqty 6
Storage binsqty 12

Decorations

Table numbersqty 24
Route signsqty 12
Information boardsqty 6
Directional signsqty 10
Buntingqty 8
Adhesive tapeqty 8
Table labelsqty 30

Cleaning

Waste binsqty 10
Trash bag holdersqty 6
Broom setsqty 3
Floor squeegeesqty 2
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Cocktail nuts - 4 bags
- Salty sticks - 4 bags
- Cookies - 6 packs
- Mini currant buns - 60 pieces
- Mini buns - 80 pieces
- Herb cheese - 6 tubs
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Paper cups - 300 pieces
- Stirrers - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 2 bottles
- Sponges - 12 pieces
- Trash bags - 60 pieces
- Disinfectant wipes - 4 packs

Tips

Plan one sales table or stall for each confirmed seller, then add at least one spare table for registration, information or overflow. Include tablecloths and printed table numbers so vendors can find their assigned places quickly.
Check the power plan at least 2 days before the market. Count every coffee machine, kettle, lamp and payment device, then match them with extension cords, cable reels and power strips without creating trip hazards.
Prepare the cash register before opening, including a cash float and the payment terminal. Test the terminal and bring a backup charging option if sellers or customers may rely on electronic payments.
For refreshments, count every registered volunteer and seller as well as visitors. Set out coffee cups, glasses, plates and cutlery, and prepare serving platters, pitchers and thermos flasks before the first guests arrive.
Load transport in venue order: signs and table numbers first, then stalls and tables, followed by merchandise, refreshments and small equipment. Keep a hand truck available; moving market furniture by hand can easily delay setup by 30 minutes or more.

Frequently asked questions

What do I need for a parts market?: You need sales furniture such as stalls, foldable tables, chairs, high tables, tablecloths and clothes racks, plus lighting, power equipment, payment equipment and transport gear. For refreshments, plan cups, glasses, plates, cutlery, serving items, coffee machines, kettles and thermos flasks.
How many tables do I need for a parts market?: Start with one table or stall per confirmed seller and add at least 1 spare table for registration, information or late changes. Confirm the final seller count before shopping or collecting furniture.
How much cash should I prepare for the market register?: Prepare a cash float that covers the smallest expected change for the first 2 to 3 hours of trading. Set the exact amount from your price list and expected sales mix, then keep the float separate from takings.
When should I check the equipment for a parts market?: Check furniture, lighting, power, payment equipment and transport at least 2 days before opening. Test the payment terminal and coffee equipment, and confirm that all printed signs, vendor lists and table numbers are ready the day before.

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