What to buy for a Palm Sunday procession

A Palm Sunday procession needs more than palm branches. You also need materials for the sticks, clear route signs, drinks and snacks, serving equipment, and basic setup supplies at the start and finish. This shopping list covers the practical items to buy or bring, from reusable cups and coffee equipment to rope, directional signs, waste bins, and lighting. Check quantities against your registration list and allow extra supplies for volunteers and late arrivals.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 60
Foldable tablesqty 2

Tableware

Reusable cupsqty 100
Coffee cupsqty 60
Platesqty 60
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Cutting boardsqty 3
Knivesqty 6
Serving spoonsqty 6

Decorations

Palm branchesqty 100
Wooden crossing sticksqty 80
Colored crepe paperqty 20
Ribbonsqty 100
Rope rollsqty 4
Easter flagsqty 20
Directional signsqty 12

Equipment

Portable speaker
Megaphoneqty 2
Extension cordsqty 3

Lighting

LED lampsqty 6
String lightsqty 4

Cleaning

Waste binsqty 6
Cleaning bucketsqty 2
Broomsqty 2
Dustpan and brushqty 2
Mop setsqty 2

Safety

Safety vestsqty 12
Flashlightsqty 4
First aid kit
Barrier tapeqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Spa Blauw - 6 bottles
- Spa Rood - 3 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Pretzels - 4 bags
- Cookies - 8 packs
- Easter bread - 6 pieces
- Butter - 2 tubs
- Young cheese - 2 kilos
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Grapes - 3 kilos
- Apples - 5 kilo
- Bananas - 3 kilos
- Hummus - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Ice cubes - 10 bags

Tips

Order the palm branches at least 7 days before the procession, then check them when they arrive so damaged or wilted branches can be replaced in time.
Plan 2 to 3 drinks per person for the first hour, plus extra coffee and tea for volunteers who arrive early to set up and stay after the procession.
Allow at least 1 reusable cup, plate, and cutlery set per participant, with 10% extra for volunteers, dropped items, and late arrivals.
Prepare route signs, rope rolls, and crossing sticks at least 1 day beforehand. Bring spare rope and extra signs in case the route needs to be marked again on the day.
Test the portable speaker, megaphone, LED lamps, string lights, coffee machines, and kettles 1 day before the event. Pack extension cords and check that the venue has enough safe power points.

Frequently asked questions

How many palm branches do I need for a Palm Sunday procession?: Plan 1 palm branch per registered participant, plus 10% extra. For 50 people, order at least 55 branches so you can cover damaged branches and late arrivals.
How much food and drink should I buy for the procession?: For the first hour, allow 2 to 3 drinks per person and enough snacks for one serving each, plus 10% extra. Count coffee and tea separately because volunteers may start drinking before the group sets off.
When should I buy the supplies for a Palm Sunday procession?: Buy or reserve non-perishable supplies 7 to 14 days ahead. Order palm branches at least 7 days ahead, and check all equipment and materials 1 day before the procession.
What do I need to bring for marking the procession route?: Bring directional signs, rope rolls, wooden crossing sticks, and any printed route instructions. Pack at least 10% extra signs and rope, and keep a spare set ready at the starting location.

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