Omnium race checklist and organising plan

An Omnium race needs more than a track booking and a start list. You need a clear competition format, published rules, officials, timed heats and a reliable way to keep riders, volunteers and results coordinated. Start with the track and registration process, then lock down race groups, parking information and printed documents. In the final 24 hours, test the timing system, check bicycles and spare parts, prepare coolers and inspect the track before riders arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve track and changing rooms
Set competition format
2 people
Draw up competition rules
2 people
Record officials and jury
Send invitations
2 people
Open registration form
Process registrations
2 people
Collect dietary requirements
Check participant list
2 people
Assign starter groups
2 people
Publish start list
Schedule volunteers
2 people
Send parking information
Print the match schedule
Print race numbers
2 people
Assemble participant folders
2 people
Do the shopping
2 people
Collect materials
3 people
Check bicycles and spare parts
3 people
Test competition equipment
3 people
Fill coolers
2 people

Event

Open venue
2 people
Conduct track inspection
3 people
Set up bicycles and safety equipment
3 people
Set up tables and chairs
4 people
Set up the registration desk
2 people
Set up judges' table
2 people
Connect the sound system
2 people
Secure lighting and cables
2 people
Place cones and barriers
3 people
Distribute bib numbers
2 people
Stock the reception desk
2 people
Prepare coffee and tea
2 people
Build the catering buffet
3 people
Receive participants
3 people
Check licenses and details
2 people
Set up bikes in the riders' zone
2 people
Give the riders briefing
3 people
Conduct the jury briefing
4 people
Lead the warm-up round
3 people
Handle the opening ceremony
3 people
Handle the start of the first event
5 people
Register rounds and results
3 people
Publish interim results
2 people
Refill drinks
2 people
Serve snacks and sandwiches
3 people
Collect tableware
2 people
Announce breaks and lane changes
2 people
Monitor safety around the course
3 people
Manage reserve bikes
2 people
Register technical reports
2 people
Arrange the final item
5 people
Check the final results
3 people
Handle prize ceremony
4 people
See participants off
2 people

Aftercare

Dismantle competition equipment
4 people
Clear tables and chairs
4 people
Clean the track and stands
4 people
Collect and remove waste
3 people
Wash dishes
2 people
Check supplies and lost and found
2 people
Publish results and photos
2 people
Return materials
3 people
Clean up leftovers
2 people
Collect invoices and receipts

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Chairsqty 80
Bar stoolsqty 8
Waste binsqty 8
Clothes racksqty 4

Tableware

Reusable drinking glassesqty 120
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Coffee potsqty 4

Equipment

Timing system
Laptopqty 2
Tabletsqty 4
Printer
Portable speakersqty 2
Microphonesqty 2
Extension cordsqty 8
Power stripsqty 6
Power banksqty 6
Walkie-talkiesqty 8
Megaphonesqty 2

Sports equipment

Bib numbersqty 100
Race numbersqty 100
Bib numbersqty 100
Conesqty 30
Barrier tapeqty 8
Crowd barriersqty 20
Round signsqty 6
Scoreboardsqty 2
Clipboardsqty 10
Stopwatchesqty 6
Bike pumpsqty 4
Tool setsqty 4
Spare inner tubesqty 20
Tire leversqty 8
Bike trainersqty 6
Water bottle cratesqty 8
Stage blocksqty 3
Medal holdersqty 3
Medalsqty 12
Cupsqty 3
First aid kitsqty 2
Ice packsqty 20
Blanketsqty 6

Lighting

LED work lightsqty 6
Light standsqty 4

Decorations

Start flagsqty 4
Finish flagsqty 4
Bannersqty 8
Directional signsqty 12
Name badgesqty 30

Cleaning

Vacuum cleaner
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Hand sanitizer pumpsqty 8

Kitchen

Coolersqty 8
Thermos flasksqty 6
Kettlesqty 3
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 8
Ice packsqty 24
Disposable napkinsqty 300

Catering

Groceries

Tips

Set the competition format and rules before opening registration. Riders need to know which events they will ride, how points are awarded and when entries close.
Keep registration data in one checked list. Confirm dietary requirements, assign starter groups and publish the start list only after names, categories and race numbers have been verified.
Prepare printed materials before race day. Print the match schedule, race numbers and participant folders at least one day ahead so a printer or connection problem does not delay check-in.
Test timing and communication equipment together, not separately. Check the laptop, tablets, printer, microphones, portable speakers, walkie-talkies and extension cords before the venue opens.
Plan the final setup backwards from the first start. Allow time for track inspection, bicycle and safety-equipment setup, tables and chairs, filled coolers and a volunteer briefing before riders move to the start area.

Frequently asked questions

How far in advance should I open registration for an Omnium race?: Open registration early enough to check entries, dietary requirements and starter groups before publishing the start list. A practical minimum is 7 days before the race, with the final participant check completed at least 48 hours beforehand.
When should I publish the Omnium race start list?: Publish it after registrations have been processed and race numbers and starter groups have been checked. Aim to send the final start list and parking information 24 to 48 hours before the event.
What should I test before an Omnium race?: Test the timing system, laptop, tablets, printer, microphones, speakers and power connections in one complete run. Do this at least 24 hours before the race, then repeat a short check when the venue opens.
How early should volunteers arrive for an Omnium race?: Schedule volunteers early enough for a briefing before the first start, rather than having them arrive when riders are already checking in. Allow at least 60 minutes for setup, track inspection, equipment checks and role allocation.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.