Nut market checklist: what to arrange and when

A nut market involves more than buying stock and setting up sales tables. You need time to process registrations, collect dietary requirements, confirm suppliers, prepare sample portions and label allergens clearly. On the day, allow time for deliveries, tent assembly, payment testing, tasting stands and a volunteer briefing before visitors arrive. This checklist puts the work in a practical order, including the details that are often left until the last hour.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Confirm nut suppliers
Set sales prices
2 people
Put together sample portions
2 people
Do the shopping
2 people
Check nut stock
2 people
Package nuts
3 people
Check allergen labels
2 people
Prepare cash register change
Check the weather forecast
Receive deliveries
2 people
Inspect the grounds
2 people
Build party tents
4 people
Set up tables and chairs
4 people
Connect lighting
2 people
Set up sales tables
4 people
Set up tasting stands
3 people
Hang price tags
2 people
Set up the coffee station
2 people
Test cash registers
2 people
Brief volunteers
2 people

Event

Welcome visitors
3 people
Sell nuts
6 people
Hand out tasting portions
3 people
Serve coffee and tea
2 people
Refill drinks
2 people
Restock supplies
2 people
Empty trash bins
2 people
Clean tables in between
2 people
Announce final sales

Aftercare

Close out the registers
2 people
Pack up unsold nuts
3 people
Wash dishes
2 people
Clear litter from the grounds
4 people
Clear tables and chairs
4 people
Take down party tents
4 people
Clean the venue
3 people
Inventory materials
2 people
Return rental items
2 people
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 12
Folding chairsqty 30
Cratesqty 20
Display racksqty 8
Tableclothsqty 12

Tableware

Reusable cupsqty 80
Tasting platesqty 300
Coffee cupsqty 60
Teaspoonsqty 60
Serving plattersqty 24
Serving tongsqty 16

Equipment

Cash registersqty 2
Card machinesqty 2
Digital scalesqty 4
Coolersqty 4
Coffee machinesqty 2

Kitchen

Measuring cupsqty 4
Glovesqty 10
Serving spoonsqty 8

Decorations

Price cardsqty 40
Allergen labelsqty 100
Directional signsqty 8
Name badgesqty 30

Lighting

String lightsqty 8
LED lampsqty 12

Cleaning

Waste binsqty 8
Broom and dustpanqty 3
Mopsqty 3
Bucketsqty 3
Washing-up tubsqty 3

Catering

Groceries

Tips

Confirm nut suppliers and stock before you set prices or prepare packages. Build in at least 2–3 days for checking quantities, delivery details and missing varieties.
Prepare allergen labels before packaging and tasting setup, not while visitors are waiting. Keep labels visible at both the sales tables and tasting stands.
Test every cash register, card machine and digital scale before opening. Prepare change in advance and allow at least 30 minutes to resolve payment or weighing problems.
Set up tents, tables, chairs, lighting and signs before arranging the nuts. A useful sequence is tents first, then tables and power, followed by displays, price cards and tasting equipment.
Schedule the volunteer briefing after the stalls are ready and before welcoming visitors. Cover who handles sales, tastings, coffee, registrations, dietary questions and waste, then keep name badges visible.

Frequently asked questions

How far in advance should I organize a nut market?: Start planning at least 3–4 weeks ahead. Send invitations early, process registrations, collect dietary requirements and confirm suppliers before ordering stock and setting prices.
How much nut stock do I need for a nut market?: Base the order on confirmed registrations and expected walk-in visitors, then prepare enough stock for both sales and sample portions. Check the delivered quantities at least 1 day before the market so replacements can still be arranged.
When should I set up a nut market?: Begin physical setup several hours before opening. Allow time for party tents, tables, chairs, lighting, sales tables, tasting stands, the coffee station and payment tests, with the volunteer briefing completed at least 30 minutes before visitors arrive.
How do I handle allergies at a nut market?: Collect dietary requirements during registration and check every package and tasting item against its allergen information. Put clear allergen labels in place before opening and brief volunteers on how to answer questions without guessing.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.