What you need for a night game

A night game needs more than clues and flashlights. You need enough light for the route, clear markings for boundaries, communication between supervisors, and safety supplies that remain accessible after dark. This shopping list covers the practical equipment for stations, teams, food service, and the start and finish area. Check quantities against your group size, then test every light and charge every power bank before the day of the game.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 40
Party tent
Tableclothsqty 4

Lighting

Headlampsqty 40
Flashlightsqty 12
LED lanternsqty 10
String lightsqty 4
Spare batteriesqty 40

Equipment

Walkie-talkiesqty 10
Power banksqty 4
Mobile phonesqty 4
Megaphone

Sports equipment

Conesqty 30
Ropeqty 100
Hoopsqty 6
Ballqty 4
Blindfoldsqty 12

Game materials

Waterproof task cardsqty 30
Route mapsqty 12
Stamp cardsqty 40
Pensqty 30

Marking

Barrier tapeqty 6
Reflective ribbonsqty 40
Number signsqty 12

Safety

First aid kit
Safety vestsqty 12
Emergency blanketsqty 4
Fire extinguisher

Tableware

Reusable cupsqty 50
Platesqty 50
Cutlery setsqty 50
Serving spoonsqty 4

Kitchen

Coolersqty 3
Thermos flasksqty 4
Soup bowlsqty 50
Cutting boardsqty 3
Knivesqty 6

Cleaning

Dishpanqty 2
Dish brushesqty 3
Hand broomsqty 2

Catering

Groceries
- White bread - 8 loaves
- Whole grain bread - 6 loaves
- Butter - 4 tubs
- Mild cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast slices - 1,5 kilogram
- Hummus - 6 tubs
- Peanut butter - 3 jars
- Chocolate spread - 3 jars
- Jam - 3 jars
- Tomato soup - 8 liters
- Vegetable soup - 6 liters
- Soup sticks - 6 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salty popcorn - 4 bags
- Muesli bars - 50 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Water - 40 liter
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Iced tea - 6 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Stirrers - 100 pieces
- Salt - 1 tin
- Pepper - 1 can
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Cleaning wipes - 2 packs
- Trash bags - 40 pieces
- Hand soap - 2 dispensers

Tips

Plan one reliable light source per participant, plus at least 10% spare batteries or backup lights. Headlamps keep both hands free at activity stations, while lanterns work better around tables and the finish area.
Bring one walkie-talkie for each supervisor or team lead, with at least one spare communication device. Charge power banks and mobile phones fully the day before, not just on arrival.
Use cones, barrier tape, reflective ribbons, and number signs to mark the route clearly. Place markings during daylight and check them again after dark so players cannot mistake a boundary or station.
Pack waterproof task cards, route maps, stamp cards, and pens by station rather than in one shared box. Bring at least two pens per station because wet ground and lost pens are common delays.
Provide seating and covered table space for registration, food, and the finish area. Reusable cups, a first aid kit, emergency blankets, safety vests, and a fire extinguisher should be easy to reach throughout the game.

Frequently asked questions

How many flashlights do I need for a night game?: Plan one dependable flashlight or headlamp per participant, and add roughly 10% extra lights or spare batteries. Supervisors should also carry a separate light for route checks and emergencies.
How many walkie-talkies are needed for a night game?: Use one walkie-talkie for every supervisor or team lead who must communicate during the game. For example, four supervisors need four devices; keep one charged phone or power bank available as backup.
What safety equipment should I buy for a night game?: Have at least one first aid kit, emergency blankets, safety vests for supervisors, and a fire extinguisher at the venue. Add clear route markings and enough lighting before players arrive, then check the area once more after dark.
When should I test the lights and charge the batteries?: Test lanterns, flashlights, and headlamps during daylight at least one day before the game. Charge power banks and mobile phones overnight, and replace weak batteries before packing the equipment.

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