What to bring for a New Year's Eve Walk

A New Year's Eve Walk needs more than snacks and warm clothes. Plan for darkness, changing weather, short rest stops, and people arriving at different times. This shopping list covers the equipment for hot drinks, serving food, marking the route, and handling minor injuries. Check quantities against your registration list, then buy or borrow the items at least two days before the walk so there is time to label and test everything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tableqty 6
Folding chairqty 40
Standing tableqty 4
Table linenqty 8

Tableware

Reusable cupqty 100
Mugqty 80
Plateqty 80
Cutlery setqty 80
Serving trayqty 8

Kitchen

Thermosqty 8
Kettleqty 3
Coffee makerqty 2
Pitcherqty 6
Cool boxqty 4
Cutting boardqty 4
Bread knifeqty 3
Kitchen knifeqty 3
Serving tongsqty 6
Measuring cupqty 3

Route and safety

Route mapqty 60
Route arrowqty 30
Route signqty 12
Reflective vestqty 20
Flashlightqty 12
Headlampqty 8
Traffic coneqty 12
Barrier tapeqty 4
First aid kitqty 2
Emergency blanketqty 6
Emergency whistleqty 6
Power bankqty 6
Mobile phoneqty 4
Name stickerqty 100
Pensqty 20
Clipboardqty 4
Participant Listqty 6

Lighting

String lightsqty 8
LED lanternqty 12
Battery lampqty 8

Equipment

Portable speakerqty 2
Microphone
Extension cordqty 6
Power stripqty 4
Charging cableqty 8
Hand truckqty 2

Cleaning

Waste binqty 8
Litter pickerqty 4
Broomqty 4
Dustpan and brushqty 4
Bucketqty 4
Mopqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Cocoa powder - 2 packs
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Lemons - 12 pieces
- Cinnamon - 2 jars
- Cloves - 2 bags
- Apple juice - 12 liters
- Orange juice - 8 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Alcohol-free beer - 4 crates
- Beer - 3 crates
- Mulled wine - 12 liters
- Non-alcoholic mulled wine - 6 liters
- Apple fritters - 100 pieces
- Dutch doughnuts - 120 pieces
- Powdered sugar - 2 packs
- Baguettes - 12 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Hummus - 8 tubs
- Cream cheese - 8 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Grapes - 4 kilograms
- Mandarins - 100 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Raw vegetables - 6 kilogram
- Herb cheese dip - 8 tubs
- Salsa - 6 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Storage containers - 40 pieces
- Wooden stirrers - 300 pieces
- Individually wrapped tea bags - 300 pieces
- Paper straws - 150 pieces
- Diet cookies - 6 packs

Tips

Plan one reusable cup or mug per participant, plus at least 10% extra for late arrivals or replacements. Bring enough thermos capacity for the first round of hot drinks, rather than relying on one small flask.
Use one flashlight or headlamp for every route marshal and keep spare batteries with the safety equipment. Reflective vests should be visible from a distance, especially at the start, finish, and any road crossings.
Prepare route arrows and signs in advance and pack spares: aim for roughly one marker every 100–200 metres where the route is unclear. Barrier tape and traffic cones are useful for obstacles, temporary changes, or poorly lit sections.
Set aside a dry serving area with a folding table, table linen, reusable cups or mugs, plates, cutlery, and serving utensils. A party tent helps protect the drinks and food if rain starts during the rest stop.
Keep the first aid kit and emergency blankets with the route lead, not at the finish point only. Charge mobile phones fully on the day and carry the participant list and emergency numbers in a waterproof folder.

Frequently asked questions

How many cups do I need for a New Year's Eve Walk?: Allow one reusable cup or mug per registered participant, then add 10% extra. For 30 walkers, pack at least 33 cups or mugs so replacements and late arrivals are covered.
How much hot drink should I prepare for an evening walk?: Allow about 250–300 ml per person for one rest stop, with extra for volunteers. For 30 participants, prepare roughly 8–9 litres, and keep it in thermoses so it stays hot while people arrive.
How many route arrows and signs are needed?: Use one marker every 100–200 metres on unclear sections, with additional signs at every turn and crossing. Count the route after a test walk and pack at least 10% spare markers.
When should I buy the supplies for a New Year's Eve Walk?: Buy or borrow the equipment at least two days before the walk. Do the final weather and route check on the day before, then charge lights and phones and pack the safety materials before participants arrive.

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