What you need for a Blossom Tour

A Blossom Tour combines a walking route with a picnic, so your shopping list needs to cover both parts of the day. Plan food and drinks for the final participant count, then add the serving equipment needed to portion bread, fruit and other picnic items. Coolers, thermos flasks and drink dispensers help keep refreshments ready while people are on the move. The items below also cover registration, communication and basic support along the route.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 50
Picnic benchesqty 6
Tableclothsqty 6
Registration desk

Tableware

Reusable platesqty 60
Reusable bowlsqty 60
Reusable cupsqty 100
Coffee cupsqty 60
Forksqty 60
Knivesqty 60
Spoonsqty 60
Serving spoonsqty 8
Serving plattersqty 12
Serving tongsqty 6

Kitchen

Coolersqty 4
Thermos flasksqty 6
Drink dispensersqty 3
Cutting boardsqty 4
Chef's knifeqty 3
Bread knivesqty 3
Picnic basketsqty 6

Equipment

Kettleqty 2
Mobile phonesqty 4
Power banksqty 4
Walkie-talkiesqty 6
Megaphone
Charging cablesqty 6

Lighting

Headlampsqty 10
Flashlightsqty 10
LED lanternsqty 8

Route and safety

Directional signsqty 20
Marker stakesqty 25
Barrier tapeqty 4
Traffic conesqty 8
Reflective vestsqty 10
First aid kitsqty 2
Blanketqty 2
Umbrellasqty 10
Route mapsqty 60
Clipboardsqty 6
Pensqty 20
Name badge holdersqty 60
Mobile route signsqty 4

Cleaning

Waste binsqty 6
Handwash sinksqty 2
Cleaning bucketsqty 3
Broom and dustpanqty 2

Catering

Groceries
- Whole wheat baguettes - 12 pieces
- Mini bake-off rolls - 80 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Aged cheese - 2 kilo
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Arugula - 500 grams
- Mixed salad - 1.5 kilos
- Pasta salad - 4 kilo
- Potato salad - 4 kilos
- Herb dressing - 3 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Olives - 1 kilo
- Pickles - 2 jars
- Grapes - 4 kilos
- Apples - 60 pieces
- Pears - 40 pieces
- Bananas - 40 pieces
- Oranges - 30 pieces
- Strawberries - 3 kilos
- Muesli bars - 60 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Salted peanuts - 1 kilo
- Cookies - 6 packs
- Chocolate bars - 60 pieces
- Spa Blauw - 8 crates
- Sparkling mineral water - 3 crates
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Lemons - 20 pieces
- Coffee - 1.5 kilos
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 4 liters
- Stirrers - 100 pieces
- Ice cubes - 10 kilos
- Herb mix - 3 jars
- Salt - 1 pack
- Pepper - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Paper towels - 8 rolls
- Napkins - 150 pieces
- Wet wipes - 6 packs
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Trash bags - 50 pieces
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Rubber gloves - 4 pairs

Tips

Buy non-perishable food and drinks first, then purchase fresh produce as close to the tour as practical. This keeps bread and fruit in better condition when the picnic starts.
Prepare one participant pack per registered person, including a participant card and name sticker. Print a few extra cards and stickers for late changes or damaged copies.
Allow at least one reusable plate, bowl, cup, fork, knife and spoon per participant, plus serving spoons, platters and tongs for the shared picnic food.
Fill coolers and thermos flasks before participants arrive, and charge every phone, power bank, walkie-talkie and megaphone the day before. Pack charging cables together so they are not left behind.
Pack route-support equipment separately from the picnic supplies: route signs, ribbons, participant cards, headlamps and communication equipment should be easy to reach at registration and route posts.

Frequently asked questions

How much food should I buy for a Blossom Tour picnic?: Base the quantities on the final number of registered participants and portion the bread and fruit before the tour. Prepare one complete picnic portion per person, with a small extra allowance for unexpected additions rather than waiting to shop on the day.
How many cups and plates do I need for a Blossom Tour?: Plan at least one reusable plate, bowl and cup per participant, plus one set of cutlery per person. Add a small reserve if washing facilities are unavailable or if the group will eat in separate stages.
When should I buy fresh food for a Blossom Tour?: Buy non-perishables in advance and purchase fresh produce as close to the event as possible, ideally the day before. Portion the bread and fruit before departure and keep chilled items in coolers until the picnic.
What equipment should I prepare the day before the Blossom Tour?: Charge phones, power banks, walkie-talkies and the megaphone at least overnight, and gather all charging cables in one place. Also check the coolers, thermos flasks, drink dispensers, route signs and headlamps before packing.

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