What to Buy for a New Year's Dive

A New Year's dive needs more than swimwear and a countdown. Plan for cold participants, wet changing areas, limited daylight, and clear access to the water. This shopping list covers the practical equipment and supplies for a beach gathering, including hot drinks, lighting, first aid, crowd control, and changing facilities. Use your registration numbers to adjust quantities, then check deliveries and safety equipment before the event day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 30
Changing room screensqty 8
Coat racksqty 4
Clothes racksqty 6
Waste binsqty 8

Equipment

Sound system
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Mobile chargersqty 4
Walkie-talkiesqty 8
Megaphonesqty 2
Thermos flasksqty 8
Kettlesqty 3
Coolersqty 6
Handheld camera

Lighting

LED work lightsqty 6
String lightsqty 4
Battery lampsqty 10

Safety

First aid kitsqty 2
Life ringsqty 4
Throw linesqty 4
Safety vestsqty 15
Flashlightsqty 8
Crowd control barriersqty 20
Traffic conesqty 16
Warning signsqty 8
Non-slip matsqty 12
Emergency blanketsqty 20
Fire extinguishersqty 2

Decorations

New Year flagsqty 12
Buntingqty 8
Welcome sign
Information boardsqty 6
Directional signsqty 10
Balloon archesqty 2
Tableclothsqty 8

Tableware

Reusable mugsqty 180
Reusable cupsqty 180
Reusable platesqty 180
Reusable cutleryqty 180
Serving spoonsqty 8
Serving jugsqty 6

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Serving traysqty 6
Kitchen tongsqty 6
Measuring cupsqty 3
Food containersqty 12
Cooling matsqty 12

Cleaning

Mop setsqty 3
Bucketsqty 6
Broom setsqty 4
Dustpan and brushqty 4
Cleaning clothsqty 30
Hand broomsqty 6

Registration

Registration tablesqty 2
Registration foldersqty 4
Pensqty 30
Clipboardsqty 12
Wristbandsqty 250
Bib numbersqty 250
Cash drawer

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Red - 60 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Beer - 6 crates
- Alcohol-free beer - 3 cases
- Red wine - 12 bottles
- White wine - 12 bottles
- Alcohol-free sparkling wine - 12 bottles
- Coffee beans - 4 kilograms
- Decaf coffee - 1 kilogram
- Black tea - 200 bags
- Herbal tea - 100 bags
- Hot chocolate - 12 liters
- Milk - 20 liters
- Oat milk - 8 liters
- Coffee creamer - 6 bottles
- Sugar - 3 kilograms
- Sweetener - 2 boxes
- Cocoa powder - 1 kilogram
- Whipped cream - 12 cans
- Cinnamon - 4 jars
- Tea sugar - 2 kilograms
- Baguettes - 20 pieces
- Mini baked bread rolls - 250 pieces
- Butter - 3 kilograms
- Young cheese - 4 kilograms
- Aged cheese - 3 kilograms
- Ham - 3 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Bell peppers - 3 kilograms
- Lettuce - 8 heads
- Grapes - 6 kilograms
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Mandarins - 6 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Savory crackers - 10 packs
- Party Nuts - 8 kilograms
- Raisins - 3 kilograms
- Muesli bars - 250 pieces
- Currant buns - 200 pieces
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Chili sauce - 2 bottles
- Satay sauce - 3 kilograms
- Salt - 2 packs
- Pepper - 2 jars
- Olive oil - 2 bottles
- Lemon juice - 2 bottles
- Ice cubes - 20 bags
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 2 boxes
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 20 pieces
- Rubber gloves - 12 pairs
- Trash bags - 100 pieces
- Trash can liner refill bags - 40 pieces
- Freezer bags - 4 boxes
- Paper gift bags - 100 pieces
- Name stickers - 300 pieces
- Waterproof markers - 20 pieces
- Tape - 12 rolls
- Duct tape - 8 rolls
- Cable ties - 500 pieces
- Rope - 200 meters

Tips

Plan at least 2 hot drinks per participant if people will stay for an hour after the dive. Bring extra tea, coffee, sugar, milk, cups, and stirrers for volunteers and late arrivals.
Provide one changing-room screen or equivalent private changing space for every 10 to 15 participants. Add clothes racks and coat racks so wet swimwear and dry clothing do not end up on the sand.
Use battery lamps or LED work lights at the entrance, changing area, first-aid point, and route to the water. Bring at least 2 spare sets of batteries and keep extension cords away from wet ground.
Prepare one clearly marked first-aid point and check first-aid kits before shopping. For a supervised water entry, keep life rings and throw lines at the water’s edge, with safety vests available for the assigned safety team.
Place waste bins near the gathering point, hot-drink station, and changing area. Bring at least 1 bin per 25 participants, plus spare liners, and use non-slip mats where people will walk in wet footwear.

Frequently asked questions

What do I need for a New Year's dive?: Plan for changing screens, clothes racks, coat racks, hot-drink equipment, coolers, lighting, first-aid kits, life rings, throw lines, safety vests, warning signs, and waste bins. Add tables, chairs, and a tent if participants need a sheltered meeting or warming area.
How many hot drinks should I buy for a New Year's dive?: Allow 2 drinks per participant for the first hour after the dive, then add 10% extra for volunteers and late arrivals. For 30 participants, prepare about 66 servings and bring enough thermos capacity to keep them hot.
How many changing rooms do I need for a cold-water swim?: Provide 1 private changing space for every 10 to 15 participants, depending on how quickly people need to change. For 30 swimmers, plan 2 to 3 changing areas and separate space for dry clothes.
When should I buy supplies for a New Year's dive?: Buy non-perishable supplies and check rented equipment at least 7 days before the event. Buy drinks, snacks, ice, and other fresh items 1 to 2 days beforehand, then check the weather forecast and safety equipment again on the final day.

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