What to buy for a New Year bike ride
A New Year bike ride needs more than bikes and warm clothes. This shopping list covers the practical supplies for a dark winter route, a staffed start and finish area, and a hot soup stop. Use your final participant count to calculate food, cups and seating, then add a small reserve for late registrations and damaged equipment. Check power access and daylight conditions several days before the ride so you can replace missing lights, cables or batteries in time.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Foldable tablesqty 6
- Folding chairsqty 50
- Beer tablesqty 4
- Coat racksqty 2
Tableware
- Reusable cupsqty 80
- Soup bowlsqty 50
- Coffee cupsqty 50
- Platesqty 50
- Cutlery setsqty 50
Kitchen
- Thermos flasksqty 6
- Soup kettlesqty 2
- Serving plattersqty 6
- Cutting boardsqty 3
- Cooking and serving spoonsqty 6
Equipment
- Kettlesqty 2
- Electric hotplatesqty 2
- Extension cordsqty 4
- Power stripsqty 4
- Power banksqty 4
- Handheld megaphone
- Bluetooth speaker
Sports equipment
- Reflective vestsqty 12
- Bike pumpsqty 3
- Bike repair kitsqty 3
- Spare inner tubesqty 10
- Spare bike lightsqty 8
- Traffic conesqty 12
- Route arrowsqty 40
- Route card holdersqty 6
Lighting
- LED string lightsqty 6
- Battery lanternsqty 8
Decorations
- New Year flagsqty 6
- Balloonsqty 60
- Tableclothsqty 8
- Directional signsqty 6
Cleaning
- Waste binsqty 6
- Bucketsqty 3
- Spongesqty 6
- Litter pickersqty 2
- Hand broomsqty 3
- First aid kitsqty 2
- Fire extinguishersqty 2
Catering
- Groceries
- Still water - 60 bottles
- Sparkling water - 24 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Alcohol-free beer - 48 bottles
- Beer - 72 bottles
- Red wine - 6 bottles
- White wine - 4 bottles
- Champagne - 6 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Cocoa powder - 1 pack
- Milk - 8 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Lemons - 8 pieces
- Vegetable stock - 2 packs
- Diced tomatoes - 8 cans
- Carrots - 3 kilos
- Onions - 2 kilos
- Leeks - 2 kilos
- Celery - 1 kilo
- Potatoes - 3 kilo
- Chickpeas - 6 cans
- Cooking cream - 4 liters
- Olive oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Whole wheat bread - 12 loaves
- White rolls - 60 pieces
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Back ham - 2 kilos
- Hummus - 2 kilos
- Butter - 1 kilo
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Ketchup - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Peanuts - 2 kilo
- Oliebollen - 60 pieces
- Powdered sugar - 2 packs
- Apples - 50 pieces
- Bananas - 40 pieces
- Muesli bars - 60 pieces
- Cookies - 6 packs
- Napkins - 300 pieces
- Stir sticks - 200 pieces
- Teaspoons - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Trash bags - 4 rolls
- Freezer bags - 2 boxes
Tips
- Plan around two reusable cups, one soup bowl, one plate and one cutlery set per participant, then add 10% extra. Soup, toppings and hot drinks are easy to underestimate when riders arrive cold and hungry.
- Allow one thermos flask or equivalent hot-drink capacity for every 10 to 15 riders at a rest stop. For soup, prepare about 400–500 ml per person and keep toppings in separate serving platters.
- Prepare one reflective vest for each volunteer working along the route, plus at least one traffic cone at every point where riders need to slow down or change direction. Put route arrows out before registration starts.
- Pack one bike repair kit and one pump for every 15–20 riders, with at least one spare inner tube for each common wheel size in your group. Bring spare bike lights because darkness and low temperatures expose weak batteries quickly.
- Count power banks, extension cords and power strips before setting up the start area. Battery lanterns and LED string lights should cover the registration, catering and equipment zones even if mains power is unavailable.
Frequently asked questions
- How much soup do I need for a New Year bike ride?
- Plan 400–500 ml of soup per rider if it is served as the main warm food at the stop. For 30 riders, that means 12–15 litres, plus extra toppings and serving spoons.
- How many cups and bowls should I buy for a bike ride?
- Use one soup bowl and two reusable cups per participant, then add 10% spare stock. For 40 riders, prepare at least 44 bowls and 88 cups.
- How many bike repair kits do I need for a group ride?
- Take one complete bike repair kit and one pump for every 15–20 riders. A group of 40 should carry at least two repair kits and two pumps, with spare inner tubes for the bikes represented.
- When should I check lights and route equipment?
- Check all lights, power banks, extension cords, route arrows and reflective vests at least 3 days before the ride. Do a final battery and equipment check on the morning of the event.
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