What you need for a music quiz

A music quiz needs more than questions and a playlist. Plan drinks and tableware for the full session, then cover the practical items that keep serving and scoring moving. You will also need reliable presentation and audio equipment, plus backups for cables, power and batteries. This shopping list covers the items to buy or bring before participants arrive, including supplies that are easy to overlook until setup starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Presentation table
Drinks table

Equipment

Laptop
Projector
Projection screen
Active speakersqty 2
Microphonesqty 2
Microphone standsqty 2
Audio cablesqty 4
Power stripsqty 4
Extension cordsqty 4
USB stickqty 2
Spare batteriesqty 12

Tableware

Drinking glassesqty 70
Coffee cupsqty 60
Platesqty 60
Platesqty 70
Cutlery setsqty 70

Kitchen

Coolersqty 3
Ice cube traysqty 3
Thermos flasksqty 4
Serving bowlsqty 3
Serving traysqty 4
Serving spoonsqty 4
Bottle openersqty 3
Corkscrewsqty 2
Scissorsqty 3
Tape dispensersqty 3

Decorations

Table number cardsqty 10
Name badgesqty 70
Tableclothsqty 8
Prize certificatesqty 3

Lighting

Atmosphere lightsqty 6

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Prosecco - 3 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemons - 8 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Olives - 4 jars
- Cheese cubes - 3 kilograms
- Grapes - 3 kilograms
- Apples - 40 pieces
- Cucumbers - 6 pieces
- Hummus - 6 tubs
- Baguettes - 8 pieces
- Butter - 4 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 4 packs
- Coffee filters - 1 pack
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 1 pack
- Hand soap - 3 bottles

Paper goods

Answer formsqty 70
Score sheetsqty 20
Quiz bookletsqty 20
A4 paperqty 2
Pensqty 70
Pencilsqty 20
Eraserqty 10
Markersqty 2
Clipboardsqty 20

Cleaning

Bucketsqty 2
Floor mopsqty 2
Broom
Dustpan and brush

Tips

Plan drinks for the whole quiz rather than only the arrival period: allow two to three drinks per person for the first hour, then adjust for the expected length of the event.
Bring enough glasses, coffee cups, plates and cutlery sets for the registered participants, with at least 10% extra for breakages or forgotten returns.
Check the sound and presentation kit the day before. Pack the laptop, USB stick, projector, projection screen, active speakers, microphones, stands, audio cables, power strips and extension cords together.
Do not leave cold drinks and ice until guests arrive. Chill the drinks in advance, prepare the coolers and ice cube trays, and keep bottle openers and corkscrews at the drinks table.
Pack spare batteries, tape dispensers and scissors with the quiz materials. They are useful when a microphone fails, table numbers need fixing or printed score sheets need sorting.

Frequently asked questions

What equipment do I need for a music quiz?: Bring a laptop with the quiz files, a USB stick, projector, projection screen, active speakers, microphones and microphone stands. Pack audio cables, power strips, extension cords and spare batteries as well; test everything at least 1 day before the quiz.
How many drinks should I buy for a music quiz?: For the first hour, plan on 2 to 3 drinks per person, then add more according to the total duration and whether food is served. Buy or bring the drinks early enough to chill them before participants arrive.
What tableware is needed for a music quiz?: Prepare drinking glasses, coffee cups, plates and cutlery sets for every registered participant, plus about 10% extra. Serving bowls, serving trays and serving spoons cover shared snacks without slowing down the quiz rounds.
What small items are easy to forget for a music quiz?: Pack spare batteries, bottle openers, corkscrews, scissors and tape dispensers. Check these items at least 1 day before setup, because replacing them during registration is inconvenient and can delay the first round.

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