What you need for a music quiz
A music quiz needs more than questions and song clips. You will need a clear setup for teams, reliable sound and visuals, answer sheets, drinks, snacks and a simple reception area. Plan tableware for every participant, plus a small buffer for spills or missing items. Buy or collect the food and drinks at least one day ahead, then chill drinks and test every cable, file and microphone before guests arrive.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 50
- Buffet tableqty 2
- Coat rack
Equipment
- Laptop
- Portable speakersqty 2
- Projector
- Projection screen
- Wireless microphone
- HDMI cableqty 2
- Power stripsqty 3
- Extension cordsqty 3
- USB stick
- Kitchen timerqty 2
Tableware
- Glassesqty 60
- Coffee cupsqty 50
- Platesqty 60
- Cutlery setsqty 60
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 4
- Small bowlsqty 12
- Serving boardsqty 4
- Serving spoonsqty 6
- Coolersqty 3
Decorations
- Tableclothsqty 8
- Team table cardsqty 8
- Welcome sign
- Prizesqty 3
Office supplies
- Answer sheetsqty 60
- Pensqty 60
- Score sheetsqty 10
- Tapeqty 2
- Scissorsqty 2
- Whiteboard
- Whiteboard markersqty 4
Cleaning
- Waste binsqty 4
- Broom and dustpan
- Mop set
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea selection - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 5 bottles
- Bitter lemon - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 6 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Olives - 4 jars
- Grapes - 4 kilos
- Apples - 40 pieces
- Mini cucumbers - 3 packs
- Carrots - 3 bags
- Hummus - 4 tubs
- Baguettes - 8 pieces
- Herb butter - 4 tubs
- Wraps - 6 packs
- Young cheese - 2 kilos
- Back ham - 1 kilo
- Hummus wraps - 30 pieces
- Mini pizzas - 60 pieces
- Vegetarian snacks - 60 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Paper towels - 6 rolls
- Napkins - 150 pieces
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Toilet paper - 24 rolls
Tips
- Plan one team table for every team, with one answer sheet and a pen per team plus at least 10% extras. Add team table cards so participants can find their places quickly.
- For drinks, allow two to three drinks per person for the first hour, then one to two per person for each additional hour. Include water and prepare glasses, coffee cups, coffee machines, kettles and thermos flasks if you are serving hot drinks.
- Buy snacks that can sit out during several quiz rounds and divide them into small bowls and serving boards. Put serving spoons beside shared snacks so people do not use cutlery from the coffee table.
- Check the full equipment chain at least 24 hours before the quiz: laptop, speakers, projector, screen, HDMI cable, power strips and extension cords. Keep the quiz files on a USB stick as a backup.
- Set aside a separate reception area with a welcome sign, participant list and coat rack. Keep prizes, answer sheets and the kitchen timer at the quiz table instead of unpacking them at the last minute.
Frequently asked questions
- What food and drinks do I need for a music quiz?
- Allow two to three drinks per person for the first hour, then one to two per person for each extra hour. Provide water as well as other drinks, and plan around 2 to 3 snack portions per person per quiz hour.
- How many answer sheets do I need for a music quiz?
- Prepare one answer sheet per team for every quiz round, plus at least 10% extra sheets. Also bring spare pens so one missing or dried-out pen does not delay a round.
- What equipment is needed to run a music quiz?
- You need a laptop, portable speakers and the quiz files; add a projector and screen if questions or visuals are shown. Bring an HDMI cable, power strips, extension cords and a USB backup, and test them at least 24 hours before the event.
- When should I buy and prepare supplies for a music quiz?
- Buy non-perishable supplies and prizes at least three days beforehand, and get fresh snacks and drinks one day ahead. Chill drinks several hours before guests arrive and set out tableware after the room is ready.
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