What you need for a music market

A music market needs more than stalls and a stage. You’ll need a clear setup for traders, reliable sound and power, lighting for the market and performance areas, and enough serving equipment for drinks and snacks. This shopping list covers the physical supplies to bring or buy, including cable protection, payment equipment and reusable tableware. Check quantities against your number of market participants, performers and visitors before placing orders.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Beer tablesqty 12
Foldable tablesqty 8
Folding chairsqty 80
Bar stoolsqty 12
Stage sectionsqty 6
Tableclothsqty 20
Clothes racksqty 8

Equipment

Speakersqty 4
Mixer
Microphonesqty 4
Microphone standsqty 4
Monitor speakersqty 2
DI boxesqty 4
Audio cablesqty 12
Extension cordsqty 12
Power stripsqty 8
Cable traysqty 20
Cable reelsqty 4
Coolersqty 6
Laptopsqty 2
Card machinesqty 3

Lighting

LED lampsqty 12
Light standsqty 4
Mood lightingqty 8
Batteriesqty 24

Tableware

Reusable drinking glassesqty 180
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 20
Serving tongsqty 12
Coffee potsqty 6

Kitchen

Kettlesqty 3
Coffee machinesqty 3
Thermos flasksqty 6
Cutting boardsqty 4
Paring knivesqty 6
Cooling racksqty 4
Food containersqty 20
Aluminum foilqty 4
Cling filmqty 4

Decorations

Buntingqty 12
Balloonsqty 150
Stage drapesqty 4
Table décorqty 20
Program boardsqty 8
Directional signsqty 12
Name badgesqty 100
Permanent markersqty 12

Cleaning

Waste binsqty 12
Waste binsqty 4
Broom setsqty 4
Litter pickersqty 4
Mop setsqty 2
Cleaning bucketsqty 4
Glovesqty 24

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Ginger ale - 12 bottles
- Beer - 240 bottles
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 8 bottles
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 4 kilograms
- Ice cubes - 30 kilograms
- Apple juice - 12 liters
- Orange juice - 12 liters
- Sandwiches - 180 pieces
- Baguettes - 12 pieces
- Unsalted butter - 2 kilograms
- Young cheese - 4 kilograms
- Aged cheese - 3 kilograms
- Cooked ham - 3 kilograms
- Chicken breast slices - 3 kilograms
- Hummus - 3 kilograms
- Cream cheese - 2 kilograms
- Cucumbers - 4 kilogram
- Tomatoes - 4 kilogram
- Lettuce - 2 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Snacks - 8 bags
- Olives - 4 kilograms
- Mixed nuts - 3 kilogram
- Grapes - 5 kilograms
- Apples - 8 kilograms
- Bananas - 5 kilograms
- Baby carrots - 4 kilograms
- Cherry tomatoes - 4 kilograms
- Cucumber - 4 kilograms
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Barbecue sauce - 2 bottles
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Herb mix - 4 jars
- Mini sausages - 6 kilograms
- Vegetarian meatballs - 4 kilogram
- Satay sauce - 3 kilograms
- Wraps - 120 pieces
- Raw vegetable mix - 8 kilograms
- Pasta salad - 10 kilogram
- Potato salad - 8 kilograms
- Fruit salad - 8 kilogram
- Brownies - 120 pieces
- Cookies - 10 packs
- Napkins - 800 pieces
- Paper straws - 300 pieces
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Food gloves - 10 boxes
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper bags - 300 pieces
- Coffee filters - 3 packs
- Teaspoons - 100 pieces
- Wooden stirrers - 500 pieces

Tips

Plan at least one market stall per confirmed participant, then keep one spare if space allows. Add a foldable table or clothing rack where a seller needs display space rather than a standard stall.
Match the sound equipment to the programme before shopping. Allow one microphone and stand for each live speaking or singing position, and check that you have enough audio cables, DI boxes and monitor speakers for the performers.
Treat power as a layout issue, not a last-minute purchase. Count every speaker, light, laptop and card machine, then add extension cords, power strips, cable reels and cable trays so walkways stay clear.
Prepare cooling and serving supplies before deliveries arrive. Use coolers for drinks, and count reusable drinking glasses, coffee cups and plates for the expected busy period rather than only the opening hour.
Buy or collect lighting before the event day and test it after dark if possible. Include LED lights, light stands and spare batteries, especially for stalls or signs that are away from the main power points.

Frequently asked questions

What equipment do I need for a music market?: Plan for market stalls, tables, chairs or stools, clothing racks, a stage, speakers, a mixer, microphones and monitor speakers. Add audio cables, DI boxes and cable protection for every performance area, plus payment equipment for sellers.
How many market stalls do I need for a music market?: Start with one stall for each confirmed market participant. Add one spare stall where the site has room, so a late registration or a replacement setup does not disrupt the floor plan.
How much sound equipment is needed for a music market?: Count the performers and speaking positions first. Allow one microphone and stand per active position, then check the mixer inputs, DI boxes, monitors and cable lengths against the final programme at least one week before setup.
When should I buy supplies for a music market?: Order furniture, stage sections and specialist sound equipment as soon as participants and the layout are confirmed. Finish the drinks, snacks, batteries and disposable or reusable serving supplies at least two to three days before the market.

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