Music Camp Shopping List

A music camp needs more than instruments. You also need a clear way to serve drinks and snacks, keep equipment organised, and prepare each music corner before participants arrive. Use the item list below as your purchasing and collection checklist. Confirm the number of participants first, then match cups, plates, seating, instruments, microphones, cables, and cooling capacity to that number. Items such as spare cables, music stand lights, and extension leads are easy to overlook until setup has already started.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
High tablesqty 3
Coat racksqty 3

Tableware

Reusable cupsqty 45
Platesqty 45
Cutlery setsqty 45
Serving plattersqty 8

Kitchen

Coolersqty 4
Water jugsqty 6
Cutting boardsqty 4
Knivesqty 6
Serving spoonsqty 6

Equipment

Acoustic guitarsqty 6
Electric guitarsqty 2
Keyboardqty 2
Electric piano
Drum kit
Djembesqty 8
Hand percussionqty 12
Microphonesqty 4
Microphone standsqty 4
Speakersqty 2
Mixer
Audio cablesqty 8
Power stripsqty 6
Extension cordsqty 6
Music standsqty 12
Metronomesqty 4
Music stand lightsqty 4

Sports equipment

Seat cushionsqty 35

Decorations

Buntingqty 8
Name badgesqty 40
Directional signsqty 10

Lighting

LED lampsqty 8

Safety

First aid kit
Reflective vestsqty 6
Cable matsqty 8

Cleaning

Waste binsqty 6
Trash bag holdersqty 6

Catering

Groceries
- Whole grain bread - 8 loaves
- White rolls - 40 pieces
- Pistolets - 40 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Chicken breast slices - 1,5 kilogram
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilograms
- Yogurt - 5 liters
- Muesli - 1.5 kilogram
- Crackers - 6 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Popcorn - 2 kilograms
- Mini rice cakes - 6 packs
- Cookies - 6 packs
- Pasta salad - 5 kilograms
- Pasta - 4 kilograms
- Pesto sauce - 6 jars
- Tomato sauce - 6 jars
- Grated cheese - 1,5 kilograms
- Olive oil - 1 liter
- Italian herbs - 2 jars
- Garlic powder - 1 jar
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Water - 60 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Lemonade - 8 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 12 pieces
- Ice cubes - 8 kilograms
- Paper napkins - 300 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Parchment paper - 1 roll
- Trash bags - 50 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Rubber gloves - 6 pairs

Tips

Plan at least 2 reusable cups per participant if drinks will be served throughout the day, so one cup can be in use while another is being washed or misplaced.
Provide one chair per participant for seated sessions, then add 10% extra seating if groups will change during the programme. Use tables for registration, music sheets, and snacks rather than combining everything on one surface.
Check every reserved instrument at least 24 hours before camp starts. Count guitars, keyboards, piano, drums, djembés, and hand percussion against the group plan instead of assuming the venue has enough.
For audio setup, match each microphone with a stand and an appropriate cable, then add at least 2 spare audio cables and 2 spare microphone cables. Test the mixer, speakers, power strips, and extension cables before participants arrive.
Chill drinks several hours ahead, using enough coolers or fridge space for the full group. Prepare serving platters, water jugs, cutting boards, knives, and serving spoons before snacks are put out.

Frequently asked questions

What should I buy for a music camp?: Plan for serving supplies, drinks, snacks, cooling equipment, furniture, instruments, sheet-music support, and audio equipment. For each participant, allow 1 chair, 2 reusable cups, and enough water for the full programme; confirm instrument and microphone quantities from the group plan.
How many cups do I need for a music camp?: Allow 2 reusable cups per participant for a full-day camp, especially if washing facilities are limited. Keep a small reserve of at least 10% for lost or misplaced cups.
When should I test the music camp equipment?: Test instruments, microphones, speakers, mixer, cables, power strips, and extension cables at least 24 hours before the camp. Do a second sound check 1 to 2 hours before participants arrive, after the rooms have been arranged.
How much audio equipment is needed for a music camp?: Provide one microphone stand and one suitable cable for every microphone, plus at least 2 spare audio cables. Count speakers and mixer inputs against the number of microphones and instruments that will be used at the same time.

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