Movement Day shopping list
A Movement Day needs more than sports equipment. You also need enough tables, serving items, cups, chilled drinks and practical supplies for changing activities and meal breaks. Use the plan’s equipment list as your starting point, then match quantities to your confirmed participant list. Check clothing, shoes, dietary requirements and medical considerations before shopping, because missing information often causes last-minute purchases or unsuitable catering.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 70
- Buffet tablesqty 3
- High tablesqty 4
- Party tentsqty 2
- Coat racksqty 2
Sports equipment
- Yoga matsqty 30
- Gym ballsqty 12
- Soft ballsqty 20
- Hoopsqty 12
- Conesqty 24
- Pedometersqty 20
- Resistance bandsqty 20
- Beanbagsqty 12
- Walking sticksqty 12
- Bib numbersqty 70
- Practice cardsqty 30
- Non-slip matsqty 10
- Parachute cloth
Tableware
- Coffee cupsqty 80
- Water glassesqty 80
- Platesqty 80
- Cutlery setsqty 80
- Serving plattersqty 12
- Serving tongsqty 8
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 6
- Coolersqty 4
- Cutting boardsqty 4
- Bread knivesqty 4
- Storage binsqty 8
Equipment
- Wireless microphonesqty 2
- Speakersqty 2
- Music player
- Extension cordsqty 4
- Power stripsqty 4
Lighting
- LED lampsqty 8
- String lightsqty 4
Decorations
- Balloonsqty 100
- Buntingqty 6
- Tableclothsqty 8
- Name badgesqty 80
- Program leafletsqty 80
- Directional signsqty 12
- Markersqty 12
- Tapeqty 6
- Ropeqty 2
Cleaning
- Trash binsqty 6
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 3
- Toilet brushesqty 3
- Hand soap dispensersqty 4
- Paper towel dispensersqty 4
Safety
- First aid kitsqty 2
- Safety vestsqty 8
- Flashlightsqty 4
- Mobile phonesqty 2
Catering
- Groceries
- Whole wheat bread - 12 loaves
- Whole grain rolls - 80 pieces
- Currant buns - 40 pieces
- Unsalted butter - 2 packs
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 1.5 kilograms
- Cream cheese - 1 kilogram
- Peanut butter - 3 jars
- Jam - 3 jars
- Egg salad - 1 kilogram
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Peppers - 3 kilograms
- Carrots - 3 kilogram
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Mandarins - 5 kilograms
- Yogurt - 8 liter
- Muesli - 2 kilograms
- Nut mix - 1 kilogram
- Currants - 500 gram
- Vegetable soup - 12 liters
- Soup vegetables - 3 kilograms
- Wholegrain crackers - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Low-salt crackers - 6 packs
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Tea selection - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Sugar - 2 kilograms
- Sweeteners - 4 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 80 bottles
- Spa Rood - 40 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Sports drink - 30 bottles
- Ice cubes - 12 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Pepper - 1 can
- Salt - 1 tin
- Spice mix - 2 jars
- Paper napkins - 500 pieces
- Paper cups - 200 pieces
- Stir sticks - 200 pieces
- Coffee filters - 2 packs
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Trash bags - 50 pieces
- Dish soap - 3 bottles
- Cleaning spray - 3 bottles
- Disinfectant wipes - 6 packs
- Hand sanitizer gel - 6 bottles
Tips
- Count one yoga mat, practice space or activity station per participant where the programme requires everyone to work at once. For shared equipment such as hoops, soft balls and gym balls, confirm the maximum group size for each activity before deciding quantities.
- Plan at least two drinking glasses or cups per participant for a half-day programme, plus extra cups for coffee and tea. Chill drinks before the event and keep a separate supply available during outdoor activities.
- Allow one complete place setting—plate, cutlery set and water glass—per person, with at least 10% extra for replacements and volunteers. Add serving platters and serving tongs before the catering delivery arrives.
- Prepare food quantities from the final registration list, including dietary requirements collected in advance. Check the grocery list again 24 hours before Movement Day so missing coffee, tea, milk or snacks can still be bought.
- Keep first aid supplies, non-slip mats and weather-dependent items ready before participants arrive. Pack bib numbers, name badges and activity materials together, and check that sports clothing and suitable shoes have been confirmed.
Frequently asked questions
- What equipment do I need for a Movement Day?
- The core list includes yoga mats, gym balls, soft balls, hoops, cones, resistance bands, beanbags, walking sticks, pedometers and practice cards. Add bib numbers, non-slip mats and any parachute cloth needed for the scheduled activities.
- How many cups and plates do I need for Movement Day?
- Plan one plate, cutlery set and water glass per participant, plus at least 10% extra. Provide two drinking cups per person for a half-day event if coffee, tea and water are served at separate points.
- How much extra catering should I buy for Movement Day?
- Use the confirmed participant list as the base quantity and add 10% for volunteers, supervisors and unexpected guests. Keep dietary requirements separate and label suitable portions before serving.
- When should I buy supplies for Movement Day?
- Buy non-perishable sports and tableware supplies at least 3–5 days ahead. Buy fresh groceries 1 day before the event, chill drinks overnight, and check the final list again 24 hours before start time.
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