Mountain run shopping list

A mountain run needs more than race numbers and medals. You will also need clear route markers, timing equipment, first-aid support, refreshments and practical supplies for volunteers and finishers. Plan quantities from your registration total, then add a small reserve for damaged bibs, extra cups and late changes. This list also covers the items people often remember only when setup has already started, such as extension cords, power banks and storage crates.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Folding chairsqty 30
Beer tablesqty 4
Clothes racksqty 2
Storage cratesqty 12

Sports equipment

Bib numbersqty 250
Race bib strapsqty 250
Finisher medalsqty 250
Route arrowsqty 80
Kilometer markersqty 12
Ribbonsqty 10
Conesqty 40
Traffic barriersqty 20
Stop signsqty 8
Competition ribbonqty 2

Equipment

Laptopqty 2
Tabletsqty 3
Printersqty 2
Extension cordsqty 6
Power stripsqty 6
Walkie-talkiesqty 12
Megaphonesqty 3
Stopwatchesqty 6
Power banksqty 6
Coolersqty 8
Hand sanitizer dispensersqty 6

Tableware

Reusable cupsqty 300
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 8

Catering

Coffee potsqty 4
Thermos flasksqty 6
Water jugsqty 10
Drink dispensersqty 4
Serving plattersqty 12
Serving tongsqty 8
Ice packsqty 30
Groceries
- Spa Blauw - 240 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Ice tea - 12 bottles
- Isotonic sports drink - 120 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Lemons - 4 kilos
- Bananas - 15 kilos
- Apples - 15 kilo
- Oranges - 10 kilos
- Grapes - 8 kilos
- Dates - 4 kilos
- Currant buns - 120 pieces
- Wholemeal rolls - 100 pieces
- White rolls - 100 pieces
- Whole grain bread - 8 loaves
- Cheese - 5 kilos
- Young cheese - 3 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Butter - 2 kilos
- Cucumbers - 4 kilos
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Muesli bars - 250 pieces
- Energy gels - 150 pieces
- Pretzels - 6 bags
- Gluten-free crackers - 6 packs
- Gluten-free rolls - 20 pieces
- Vegan spread - 2 kilos
- Vegan wraps - 30 pieces
- Yogurt - 8 liter
- Fruit salad - 10 kilos
- Ice cubes - 30 kilo
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- 60 liter trash bags - 100 pieces
- Garbage bags 120 liters - 50 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 8 packs
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Zip bags - 3 boxes
- Coffee filters - 2 packs
- Wooden stirrers - 500 pieces
- Paper cups - 300 pieces
- Paper plates - 150 pieces
- Wooden forks - 150 pieces
- Mustard - 4 bottles
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Pepper - 2 mills
- Salt - 2 packs
- Olive oil - 2 liters

Kitchen

Cutting boardsqty 4
Paring knivesqty 4
Thermos bottlesqty 4

Cleaning

Waste binsqty 10
Dustpan and brushqty 3
Broomqty 3
Mop setsqty 2
Bucketsqty 4
Work glovesqty 12

Lighting

LED lampsqty 8
Flashlightsqty 8

Decorations

Start-finish banner
Buntingqty 8
Directional signsqty 12

Tips

Order race bibs and finisher medals for every registered runner, then add roughly 5% spare bibs and a small number of extra medals for last-minute changes or damaged items.
Use route arrows at every junction and repeat markers before and after confusing sections. Pack kilometer markers, ribbons, cones and barriers together by course section so volunteers can place them quickly.
Prepare one timing setup with a laptop or tablet, stopwatches and power banks, plus chargers, extension cords and power strips. Test every device before leaving for the start area.
Plan refreshments by time rather than guesswork: allow two to three reusable cups per runner at each drink station, and fill coolers before volunteers arrive.
Pack volunteer and safety equipment in labelled storage crates. Keep walkie-talkies, megaphones, hand sanitizer dispensers and first-aid supplies accessible instead of buried under tables and event furniture.

Frequently asked questions

How many race bibs do I need for a mountain run?: Prepare one bib for every registered participant and add about 5% spare bibs. For 200 runners, that means 210 bibs, with matching straps and a clearly sorted reserve.
How many finisher medals should I order?: Order one medal per expected finisher, based on your registration list and course format. Adding 2–5% extra gives you cover for late registrations, damaged medals or volunteers who finish the course.
How many route markers are needed for a mountain run?: Count every turn, junction and section where runners could lose the route, then add markers before and after complex points. Pack at least 10% extra arrows, ribbons and cones so damaged or missing signs can be replaced during setup.
When should I buy supplies for a mountain run?: Order bibs, medals and printed materials at least 3–4 weeks before race day. Buy consumables and check equipment during the final week, then inspect power, timing and first-aid supplies 1–2 days before the event.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.