Mountain marathon shopping list

A mountain marathon needs more than race numbers and medals. You will need clear route marking, equipment for registration and timing, supplies for aid and finish areas, and practical gear for changing mountain weather. Use the quantities in your participant list to scale cups, bibs, medals and refreshments. Check deliveries at least one week before race day, then do a final stock check 24 to 48 hours before setup.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 18
Folding chairsqty 40
Clothes racksqty 4
Waste binsqty 12

Equipment

Start arch
Finish arch
Sound system
Wireless microphonesqty 2
Speakersqty 4
Extension cordsqty 6
Power stripsqty 6
Walkie-talkiesqty 20
Charging stationsqty 4
Time registration system
Laptopqty 2
Printersqty 2

Sports equipment

Route arrowsqty 80
Kilometer markersqty 43
Bib numbersqty 1200
Race bib strapsqty 1200
Finish medalsqty 1200
Garment bagsqty 600
Conesqty 60
Traffic barriersqty 80
Barrier tapeqty 12
Handcartsqty 4
Coolersqty 12
Jerry cansqty 20
Disposable cupsqty 5000
Drink tapsqty 12
Thermal labelsqty 200
Course mapsqty 1500

Tableware

Reusable cupsqty 300
Platesqty 150
Cutlery setsqty 150
Coffee cupsqty 100
Pitcherqty 8

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Hot drink urnsqty 8
Cutting boardsqty 6
Kitchen knivesqty 6
Serving plattersqty 12
Storage binsqty 20

Decorations

Start flagsqty 6
Finish flagsqty 6
Route bannersqty 12

Lighting

Work lightsqty 8
LED string lightsqty 6

Cleaning

Broomqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 6
First aid kitsqty 6
Work glovesqty 20
Litter pickersqty 6

Catering

Groceries
- Spa Blauw - 240 liters
- Spa Rood - 60 liters
- Sports drink lemon - 120 liter
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange juice - 20 liters
- Apple juice - 12 liters
- Coffee beans - 8 kilos
- Black tea - 300 bags
- Herbal Tea - 150 bags
- Hot chocolate - 20 liters
- Semi-skimmed milk - 20 liters
- Oat milk - 8 liters
- Sugar - 4 kilogram
- Sweeteners - 2 boxes
- Lemon slices - 4 kilograms
- Bananas - 35 kilograms
- Oranges - 25 kilograms
- Apples - 20 kilograms
- Grapes - 12 kilograms
- Dates - 8 kilogram
- Energy gels - 1800 pieces
- Energy bars - 800 pieces
- Muesli bars - 600 pieces
- Currant buns - 500 pieces
- Whole wheat bread - 20 loaves
- White rolls - 250 pieces
- Multigrain rolls - 250 pcs
- Young cheese - 8 kilograms
- Chicken breast slices - 6 kilogram
- Hummus - 5 kilogram
- Peanut butter - 4 kilogram
- Strawberry jam - 4 kilograms
- Butter - 3 kilograms
- Cucumbers - 8 kilograms
- Tomatoes - 8 kilograms
- Lettuce - 20 heads
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Nut mix - 6 kilogram
- Raisins - 4 kilograms
- Cookies - 10 packs
- Gluten-free sandwich rolls - 30 pieces
- Gluten-free energy bars - 60 pieces
- Vegan sandwich spread - 3 kilograms
- Vegan wraps - 40 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Olive oil - 2 liters
- Salt - 1 kilogram
- Black pepper - 250 grams
- Spice mix - 500 grams
- Ice cubes - 80 kilograms
- Paper towels - 24 rolls
- Toilet paper - 96 rolls
- Liquid hand soap - 12 bottles
- Hand sanitizer gel - 20 bottles
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfectant wipes - 12 packs
- Sponges - 20 pieces
- Microfiber cloths - 30 pieces
- Trash bags - 250 pieces
- Yellow vests - 40 pieces
- Rain ponchos - 100 pieces
- Bandage strips - 20 boxes
- Sports tape - 20 rolls
- Wound gauze - 30 packs
- Disposable gloves - 10 boxes
- Cold packs - 40 pieces
- Safety pins - 2000 pieces
- Highlighters - 24 pieces
- Permanent markers - 24 pieces
- Printer paper - 5 packs
- Printer cartridges - 4 sets
- AA batteries - 40 pieces
- AAA batteries - 40 pieces
- Duct tape - 12 rolls
- Cable ties - 500 pieces
- Rope - 4 rolls

Tips

Prepare one bib number and one race bib strap per participant, plus at least 5% extra for replacements, damaged prints and late changes. Keep the spare numbers with registration rather than at the start.
Plan route arrows and kilometre markers around every junction, turn and trail split. Pack at least 10% more signs than your route count, because wind, poor visibility or a last-minute route change can create extra marking points.
For the first hour, allow two to three drinks per participant if the course has no reliable water supply. Bring extra jerry cans and coolers for the start, finish and each staffed refreshment point.
Keep one walkie-talkie for every key team position, including race control, medical support, start, finish and route supervisors. Charge all radios and test the range on the actual mountain route before race day.
Set aside a covered registration and finish area with folding tables, chairs, power strips and extension cords. Pack barrier tape, cones and traffic barriers separately so volunteers can secure the start and finish before participants arrive.

Frequently asked questions

What do I need to buy for a mountain marathon?: Plan for bib numbers and straps, route arrows, kilometre markers, cones, barrier tape, traffic barriers, medals, cups, coolers and jerry cans. You will also need timing and registration equipment, radios, power supplies, tents, tables and waste bins.
How many race bibs and medals should I order?: Order one bib number and one medal for every registered participant, then add at least 5% spare stock. Increase the medal quantity if volunteers, pacers or a separate youth category also receive a medal.
How many drinks do I need for a mountain marathon?: For the first hour, allow two to three drinks per participant when there is no dependable water source on the route. Add extra stock for hot weather, longer finishing times and volunteers working at aid stations.
When should I buy supplies for a mountain marathon?: Order printed bibs, medals, timing equipment and route signs at least two to three weeks before the race. Buy consumables and check the complete stock 24 to 48 hours before setup, leaving time to replace missing items.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.