What to Buy for a Motorcycle Ride

A motorcycle ride needs more than fuel and a planned route. This shopping list covers the items that keep registration, navigation, rest stops and the barbecue running smoothly. Plan drinks and snacks for the full group, then add route signage, radios, first-aid supplies and weather protection. Buy disposable essentials at least 2 days ahead, and check powered equipment before the ride so you are not searching for adapters or charged batteries on the morning itself.

Use this plan

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Chairsqty 60
Beer tablesqty 4
Registration desk

Equipment

Walkie-talkiesqty 6
Portable speaker
Megaphone
Coffee machinesqty 2
Coolersqty 6
Barbecuesqty 2
Extension cordsqty 4
Power stripsqty 3
Power banksqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Reflective vestsqty 12
Traffic conesqty 20
Barrier tapeqty 4

Route signage

Route signsqty 20
Route mapsqty 60
Route sign standsqty 20
Clipboardsqty 4
Waterproof markersqty 8

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Kitchen

BBQ tongsqty 4
Cutting boardsqty 4
Knivesqty 6
Small bowlsqty 12
Serving spoonsqty 8

Cleaning

Waste binsqty 6
Broomsqty 3
Dustpansqty 3
Bucketsqty 4

Lighting

Work lightsqty 4

Catering

Groceries
- Hamburgers - 70 pieces
- Vegetarian burgers - 15 pieces
- Grill sausages - 60 pieces
- Burger buns - 100 pieces
- Hot dog buns - 60 pieces
- Cheddar slices - 80 pieces
- Iceberg lettuce - 4 heads
- Tomatoes - 5 kilograms
- Onions - 3 kilograms
- Cucumbers - 3 kilograms
- Pickles - 4 jars
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Barbecue sauce - 3 bottles
- Potato salad - 6 kilogram
- Coleslaw - 5 kilogram
- Pasta salad - 5 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed snacks - 5 bags
- Apples - 60 pieces
- Bananas - 50 pieces
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 24 bottles
- Spa Blauw - 120 bottles
- Spa Rood - 48 bottles
- Alcohol-free beer - 48 bottles
- Coffee beans - 1.5 kilograms
- Tea - 2 boxes
- Milk - 8 liters
- Sugar - 2 kilograms
- Ice cubes - 30 kilograms
- Charcoal - 20 kilograms
- Fire starters - 4 packs
- Napkins - 250 pieces
- Aluminum foil - 4 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- Sponges - 10 pieces
- Hand soap - 4 bottles
- Toilet paper - 24 rolls

Tips

Plan 2 to 3 drinks per person for the first hour, then add 1 drink per person for each additional hour. Bring extra water for the lead vehicle, rear rider and anyone handling registration or food.
Prepare one printed route map per riding group, plus 2 or 3 spare copies. Pack waterproof markers, clipboards and route signs separately so they can be placed quickly at stops and hazardous turns.
Charge walkie-talkies and power banks the night before. Allow at least 1 radio for the lead vehicle, 1 for the rear rider and additional units for escorts or the registration desk.
For the barbecue, count 1 plate, 1 cutlery set and 1 reusable cup per participant, then add 10% spare tableware. Pack separate cutting boards, serving trays and barbecue tongs to avoid mixing preparation and serving.
Do not leave safety equipment until the last shopping trip: prepare at least 1 first-aid kit, 1 fire extinguisher near each barbecue and reflective vests for every ride official. Add traffic cones and barrier tape for marked hazards or a controlled stop.

Frequently asked questions

What food and drinks do I need for a motorcycle ride?: Plan 2 to 3 drinks per person during the first hour and 1 more per person for every later hour. For food, provide at least 1 substantial snack or barbecue serving per participant, plus 10% extra for late registrations or larger portions.
How many route maps should I print for a motorcycle ride?: Print 1 route map for each riding group and keep 2 or 3 spare copies at registration and in the support vehicle. Print them no later than the day before, and store them in waterproof folders or bags.
What safety equipment should a motorcycle ride organizer bring?: Bring at least 1 first-aid kit, reflective vests for all officials, traffic cones and barrier tape. Keep 1 fire extinguisher beside each barbecue, and check every item 24 hours before departure.
When should I charge radios and power banks for a motorcycle ride?: Charge all walkie-talkies and power banks the night before the ride, ideally within 12 hours of departure. Test the radios at least 30 minutes before registration opens and keep spare power banks at the support point.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.