Morning wedding shopping list

A morning wedding needs more than breakfast and flowers. You will need tableware for the meal, coffee and tea service, glasses for water, wine and champagne, plus ceremony and reception details such as menus, table numbers and a guest book. Fresh produce, flowers and the cake usually need collecting close to the wedding day. Use the quantities from your guest list, then add a small buffer so missing cups, forks or serving utensils do not delay the morning setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 70
Ceremony chairsqty 70
Buffet tablesqty 3
Welcome table
Gift table
Coat racksqty 2
Table linenqty 10

Tableware

Dinner platesqty 80
Pastry platesqty 80
Coffee cupsqty 80
Teacupsqty 40
Water glassesqty 80
Wine glassesqty 80
Champagne glassesqty 80
Knivesqty 80
Forksqty 80
Spoonsqty 80
Cake forksqty 80
Serving utensilsqty 12

Decorations

Flower arrangementsqty 10
Welcome sign
Table numbersqty 8
Menusqty 70
Ceremony arch
Ribbonsqty 6
Guest book
Pensqty 4
Ring pillow
Candlesqty 24
Candle holdersqty 12
Balloonsqty 40
Balloon ribbonqty 2

Equipment

Speakersqty 2
Microphone
Music player
Extension cordsqty 4
Power stripsqty 3
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Hot traysqty 4

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Serving plattersqty 12
Serving tongsqty 8
Cake server
Bread knivesqty 2
Thermos flasksqty 6
Water carafesqty 8
Ice spoonsqty 2

Cleaning

Waste binsqty 6
Litter pickersqty 2
Broom setsqty 2
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Washable dish clothsqty 12

Catering

Groceries
- Bread rolls - 80 pieces
- Wholemeal bread - 6 loaves
- Croissants - 40 pieces
- Mini chocolate buns - 40 pieces
- Butter - 1.5 kilos
- Strawberry jam - 3 jars
- Apricot jam - 2 jars
- Peanut butter - 2 jars
- Chocolate sprinkles - 2 packs
- Young cheese - 3 kilos
- Brie - 1.5 kilos
- Cream cheese - 1 kilo
- Hummus - 1.5 kilos
- Turkey breast - 1,5 kilo
- Smoked salmon - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Arugula - 500 grams
- Bell peppers - 8 pieces
- Avocados - 8 pieces
- Eggs - 60 pieces
- Greek yogurt - 5 kilos
- Vanilla yogurt - 3 liters
- Muesli - 2 kilo
- Honey - 2 jars
- Strawberries - 3 kilos
- Blueberries - 1.5 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Melons - 4 pieces
- Nut mix - 1 kilo
- Raisins - 750 gram
- Olives - 1 kilo
- Sun-dried tomatoes - 4 jars
- Mini quiches - 80 pieces
- Mini wraps - 80 pieces
- Puff pastry snacks - 80 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Celery - 6 bunches
- Baguettes - 8 pieces
- Coffee beans - 2 kilos
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 1 kilo
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Orange juice - 12 liters
- Apple juice - 8 liters
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Sparkling water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Ginger beer - 6 bottles
- Alcohol-free wine - 12 bottles
- Prosecco - 12 bottles
- White wine - 8 bottles
- Beer - 48 bottles
- Non-alcoholic beer - 24 bottles
- Ice cubes - 12 bags
- Wedding cake - 1 cake
- Whipped cream - 12 cans
- Powdered sugar - 2 packs
- Lemons - 20 pieces
- Fresh mint - 8 bunches
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Ketchup - 2 bottles
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 2 bottles
- Herb mix - 4 jars
- Paper towels - 8 rolls
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 40 pieces
- Dishwasher tablets - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Diet rolls - 10 pieces
- Vegan toppings - 1 kilo
- Gluten-free cake - 1 cake

Tips

Count every place setting before shopping: one dinner plate, pastry plate, knife, fork, spoon, cake fork, water glass and wine glass per guest, plus at least 10% extra.
Plan coffee and tea service separately from the meal. Provide one coffee cup and one teacup per guest, with extra spoons and cups if guests will return for a second drink.
Buy or hire champagne glasses for the toast rather than assuming wine glasses can replace them. Have enough for every guest who will take part, plus roughly 10% spare.
Arrange collection times for the cake, flowers and fresh produce at least one day ahead, and confirm the morning opening time with each supplier so nobody is waiting when setup starts.
Keep the rings, ring pillow, guest book, pens and ceremony program together in one labelled box. Put it somewhere secure before tables, chairs and decorations are moved into the ceremony room.

Frequently asked questions

What tableware do I need for a morning wedding?: Plan one dinner plate, pastry plate, knife, fork, spoon, cake fork, water glass and wine glass per guest. Add at least 10% spare place settings, especially if the venue does not provide replacements during setup.
How many coffee cups and teacups do I need for a wedding breakfast?: Start with one coffee cup and one teacup per guest, then add 10% extra. If coffee and tea are served at separate stations, use the full count for each station rather than sharing one small supply.
When should I collect wedding flowers and the cake?: Confirm both collection times at least 48 hours before the wedding. For a morning ceremony, collect or arrange delivery early enough to allow at least 60 minutes for checking, placing and correcting the setup.
What wedding stationery and ceremony items should I buy?: Prepare one ceremony program and one menu per guest, then add 10% extra for last-minute guests or damaged copies. Keep the welcome sign, table numbers, guest book, pens, ring pillow and ribbons together at least one day before the wedding.

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