Modern wedding shopping list

A modern wedding needs more than a menu and a few decorations. Use this shopping list to cover the practical details, from tables, chairs, and buffet furniture to plates, glasses, cutlery, napkins, and tablecloths. Plan stationery such as ceremony programs, name badges, table numbers, and a welcome sign before the final setup week. Buy non-perishables early, leave fresh groceries until closer to the wedding, and confirm deliveries before the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 90
Buffet tablesqty 3
Gift table
Welcome table
Coat racksqty 2
High tablesqty 6
Bench tablesqty 2

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 90
Water glassesqty 100
Wine glassesqty 100
Champagne glassesqty 100
Coffee spoonsqty 90
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving plattersqty 12
Serving spoonsqty 12

Decorations

Tableclothsqty 10
Napkinsqty 100
Name badgesqty 90
Table numbersqty 10
Flower arrangementsqty 12
Welcome sign
Ceremony programsqty 100
Balloonsqty 80
Ribbonsqty 6
Photo backdrop
Photo booth accessories
Candlesqty 40
Candle holdersqty 20
Gift card box
Cake stand

Equipment

Speakersqty 2
Microphoneqty 2
Music player
Extension cordsqty 6
Power stripsqty 6
Chargersqty 4
Coolersqty 4
Ice containersqty 3
Coffee machinesqty 2
Kettlesqty 2
String lightsqty 8
Atmosphere lightsqty 10

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Measuring cupsqty 4
Mixing bowlsqty 6
Serving tongsqty 8
Thermos flasksqty 4
Foilqty 4
Food storage containersqty 20

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mop setsqty 2
Bucketsqty 3
Cleaning glovesqty 6

Lighting

LED lampsqty 10

Catering

Groceries
- Champagne - 12 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Rosé - 6 bottles
- Beer - 120 bottles
- Non-alcoholic beer - 24 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 4 bottles
- Sparkling mineral water - 24 bottles
- Flat mineral water - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 2 boxes
- Green tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 3 kilogram
- Ice cubes - 20 kilograms
- Spiced nuts - 4 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Olives - 3 jars
- Mixed nuts - 3 kilograms
- Grapes - 5 kilograms
- Strawberries - 4 kilogram
- Melons - 4 pieces
- Baguettes - 15 pieces
- Mini rolls - 120 pieces
- Unsalted butter - 2 kilograms
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Brie - 2 kilograms
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilograms
- Parma ham - 2 kilograms
- Smoked salmon - 1.5 kilogram
- Chicken breast - 8 kilogram
- Vegetarian burgers - 25 pieces
- Beef burgers - 70 pieces
- Burger buns - 100 pieces
- Vegan sandwiches - 25 pieces
- Mixed lettuce - 6 kilograms
- Cucumbers - 12 pieces
- Tomatoes - 6 kilograms
- Bell peppers - 4 kilograms
- Red onions - 2 kilograms
- Corn - 8 cans
- Pickles - 4 jars
- Potato salad - 6 kilogram
- Pasta salad - 6 kilogram
- Couscous salad - 5 kilograms
- Baguette herb butter - 10 packs
- Mayonnaise - 4 jars
- Ketchup - 4 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Chili sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Syrup - 2 bottles
- Fresh mint - 6 bunches
- Garlic - 6 bulbs
- Satay skewers - 200 pieces
- Cake - 1 piece for 90 people
- Petit fours - 100 pieces
- Chocolate - 3 kilograms
- Cookies - 5 kilogram
- Mini brownies - 100 pieces
- Sandwiches for late snack - 100 pcs
- Croquettes - 100 pieces
- Vegan snacks - 25 pieces
- Paper towels - 12 rolls
- Napkins - 200 pieces
- Toilet paper - 24 rolls
- Garbage bags - 50 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Hand soap - 6 bottles
- Paper towels - 12 packs

Tips

Count tableware by guest, then add a small buffer: plan one dinner plate, dessert plate, fork, knife, and spoon per guest, plus 10% extra for replacements and late additions.
Plan glasses by service rather than by guest. For a first-hour reception, allow two to three drinks per person, then add separate quantities for water, wine, and champagne if they are served at different moments.
Check furniture against the seating plan before anything is delivered. You need enough tables and chairs for the meal, plus separate surfaces for the buffet, welcome table, gift table, and drinks.
Buy non-perishable supplies several days or weeks ahead, including ribbons, stationery, table numbers, serving platters, and coffee spoons. Schedule fresh groceries and the cake pickup as late as practical, then make sure chilled storage is available.
Prepare a small emergency kit alongside the shopping list. Include practical fixes for clothing, decorations, and minor spills so the person managing the day can reach them without leaving the reception.

Frequently asked questions

How many plates and cutlery items do I need for a wedding?: Start with one dinner plate, dessert plate, fork, knife, and spoon per guest. Add 10% extra, so a wedding for 100 guests needs about 110 of each core item.
How many glasses should I buy per wedding guest?: For the first reception hour, allow two to three drinks per person. For 100 guests, that means roughly 200 to 300 drink servings, with separate glass counts for water, wine, and champagne when needed.
When should I buy wedding decorations and stationery?: Buy non-perishable decorations and printed items at least two to three weeks before the wedding. Check names, table numbers, and ceremony programs before packing them for setup.
When should I buy fresh food for a wedding?: Buy fresh groceries one to two days before the wedding, depending on how long they keep. Pick up the cake as late as possible on the day, and clear enough refrigerated space beforehand.

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