What you need for a mobile consultation

A mobile consultation needs more than a vehicle and a table. Bring the equipment for registration, printing, secure conversations and reliable internet, plus clear signs so visitors can find the unit. Pack forms, information leaflets and writing supplies before you leave, and plan power, lighting and refreshments for the full opening period. This checklist also covers the small items that are often forgotten, such as spare charging options, privacy screens and cleaning materials.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Mobile clinic unit
Foldable tablesqty 6
Folding chairsqty 18
Reception desk

Privacy

Privacy screensqty 4

Equipment

Laptopsqty 6
Tabletsqty 2
Multifunction printer
Mobile Wi-Fi routerqty 2
Power banksqty 6
Extension cordsqty 4
Power stripsqty 4
Cable reelsqty 2

Lighting

Work lightsqty 4

Communication

Information boardsqty 4
Route arrowsqty 8
Clipboardsqty 10
Ballpoint pensqty 30
Name stickersqty 30
Information leafletsqty 250
Registration foldersqty 6
Archive boxesqty 4

Tableware

Reusable coffee cupsqty 50
Reusable water glassesqty 50
Teaspoonsqty 30

Kitchen

Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2

Cleaning

Cleaning bucketqty 2
Microfiber clothsqty 12
Hand sanitizerqty 4
Paper towelsqty 4
Waste binsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 100 pieces
- Decaf coffee - 1 pack
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Whole-grain cookies - 5 packs
- Tea biscuits - 4 packs
- Oat bars - 50 pieces
- Apples - 30 pieces
- Bananas - 25 pieces
- Mandarins - 30 pieces
- Grapes - 3 kilos
- Paper napkins - 200 pieces
- Stirrers - 100 pieces
- Cardboard snack trays - 100 pieces
- Coffee filters - 100 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 50 pieces
- Nitrile gloves - 2 boxes
- Tissues - 12 packs
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Diet cookies - 3 packs

Tips

Pack one registration folder per consultation block, plus extra printed forms and privacy sheets. Keep blank forms on clipboards so visitors can complete them without waiting at the reception desk.
Charge every laptop, tablet and power bank the evening before, then take extension cords, power strips and a cable reel. A mobile Wi-Fi router should be tested on site before appointments begin.
Bring enough information leaflets for your expected visitors, with at least 10% extra. Add route arrows and an information board so people can locate the mobile unit from the nearest entrance or parking area.
Plan one reusable cup and glass per staff member, with kettles, thermos flasks and coolers for the whole opening period. Do not rely on nearby facilities unless access has been confirmed in advance.
Pack privacy screens, name stickers, ballpoint pens and clipboards together rather than distributing them across bags. Add a cleaning bucket and microfiber cloths so tables, screens and shared equipment can be reset during the day.

Frequently asked questions

What equipment do I need for a mobile consultation?: Plan for laptops or tablets, a multifunction printer, a mobile Wi-Fi router and power banks. Take extension cords, power strips and a cable reel as well, because the available power point may not be close to the reception desk.
How many forms and leaflets should I print?: Print one complete form set for every scheduled appointment, then add at least 10% spare copies. For information leaflets, use the expected visitor count plus 10%; busy walk-in sessions may need more.
How early should I pack and test the mobile consultation equipment?: Pack documents and non-perishable supplies at least 24 hours before departure. Charge devices and test the printer, scanner and Wi-Fi connection the evening before, then allow 30 to 60 minutes on site for setup.
What should I bring for privacy and visitor registration?: Bring privacy screens, registration folders, clipboards, pens and name stickers, with at least 10% spare pens and forms. Set up the screens before the first appointment so confidential conversations are not exposed during check-in.

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