Mineral Market shopping list

A Mineral Market needs more than tables for displaying stones. You also need clear prices, good lighting, weighing equipment, signs, refreshments, and supplies for exhibitors and visitors. Use the plan below to check what must be bought, borrowed, or packed before setup day. Pay particular attention to small items such as batteries, badge holders, price tags, and extension cords: these are easy to overlook and difficult to replace once the market is open.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 14
Chairsqty 40
Display casesqty 6
Foldable tablesqty 2
Coat racksqty 2
Tableclothsqty 14

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Power stripsqty 6
Extension cordsqty 6
Hand scalesqty 4
Magnifying glassesqty 8

Lighting

LED lampsqty 12
Desk lampsqty 8
Batteriesqty 24

Decorations

Stand number signsqty 20
Information boardsqty 6
Directional signsqty 8
Name badgesqty 40
Badge holdersqty 40
Price holdersqty 80
Price tagsqty 200
Table signsqty 20

Tableware

Reusable cupsqty 100
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 40

Kitchen

Serving jugsqty 4
Serving traysqty 4
Pliersqty 4
Storage boxesqty 8
Cash boxesqty 3
Cash counting traysqty 3
Pensqty 30
Rolls of tapeqty 8
Scissorsqty 6
Measuring tapesqty 3

Cleaning

Waste binsqty 8
Mopsqty 3
Bucketsqty 3
Hand broomsqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Decaf coffee - 1 pack
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Stir sticks - 200 pieces
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Bitter lemon - 2 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Cookies - 6 packs
- Muesli bars - 40 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Mini rolls - 100 pieces
- Cheese slices - 2 kilos
- Ham - 1 kilo
- Hummus - 6 tubs
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Allergen cards - 30 pieces
- Napkins - 300 pieces
- Paper cups - 150 pieces
- Paper plates - 100 pieces
- Wooden stirrers - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dishwasher tablets - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Hand gel - 4 bottles

Tips

Prepare one price tag and one price holder for every sale item or mineral group, plus at least 10% extra for replacements. Print price lists before exhibitors arrive so pricing does not delay setup.
Plan two to three drinks per person for the first hour, then about one drink per person for each additional hour. Chill drinks before opening and keep a separate supply for exhibitors and volunteers.
Check one power strip and one extension cord for each powered stall or shared equipment area, with at least two spare extension cords available. Test coffee machines, kettles, LED lamps, and desk lamps before loading them.
Pack one name badge and badge holder for every exhibitor, organiser, and volunteer, plus 10 blank badges. Prepare stand number signs and directional signs before tables and display cases are positioned.
Bring at least one hand scale and one magnifying glass for each busy sales or presentation area. Add fresh batteries for every battery-powered light and pack spares so displays remain visible throughout the market.

Frequently asked questions

What should I buy for a Mineral Market?: Plan supplies for four areas: mineral displays, stall administration, refreshments, and visitor guidance. Typical essentials include tables, display cases, lighting, hand scales, magnifying glasses, price tags, signs, name badges, drinks, cups, coffee supplies, power strips, and extension cords.
How many drinks do I need for a Mineral Market?: Allow two to three drinks per person during the first hour and one drink per person for every additional hour. Buy or chill the full quantity at least 2 hours before opening so drinks are ready when exhibitors and visitors arrive.
How many name badges and price tags should I prepare?: Prepare one name badge and badge holder for every person working at the market, plus 10% spare badges. For price tags, count one for each sale item or mineral group and add at least 10% extra for changes or lost labels.
When should I check the Mineral Market equipment?: Check tables, display cases, lamps, scales, coffee machines, kettles, cables, and batteries at least 1 day before the event. Test powered equipment again during setup, before exhibitors start arranging their minerals.

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