What You Need for a Memorial Bike Ride

A Memorial Bike Ride needs more than bikes and refreshments. You will need supplies for the route, rest stops, participant check-in, basic repairs and the memorial gathering at the finish. Plan drinks, snacks and hot beverages separately, because cyclists often arrive at different times. The list also covers practical items that are easy to arrange too late, including reflective safety gear, spare inner tubes, extension cords and lighting for the venue.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 70
Bicycle racksqty 8

Tableware

Reusable cupsqty 120
Reusable platesqty 80
Reusable cutleryqty 80
Coffee cupsqty 80
Serving plattersqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 6

Sports equipment

Route arrowsqty 40
Route signsqty 20
Traffic conesqty 20
Reflective vestsqty 15
Bike pumpsqty 4
Bike repair kitsqty 3
Spare inner tubesqty 12
Bicycle lightsqty 10

Equipment

Portable speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 4
Walkie-talkiesqty 8
Megaphonesqty 2

Lighting

LED string lightsqty 6
LED lanternsqty 12

Decorations

Memorial Flagsqty 8
Flower arrangementsqty 4
Glass candle lanternsqty 30
LED candlesqty 30
Tableclothsqty 6

Cleaning

Waste binsqty 8
Dustpans and brushesqty 3
Cleaning bucketsqty 3

Safety

First aid kitsqty 3
Flashlightsqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Still mineral water - 12 bottles
- Sparkling mineral water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 8 packs
- Apple juice - 6 packs
- Alcohol-free beer - 48 bottles
- Whole wheat bread - 12 loaves
- White buns - 80 pieces
- Wholegrain rolls - 80 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1.5 kilos
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumber - 12 pieces
- Tomatoes - 3 kilos
- Lettuce - 8 heads
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salty sticks - 4 bags
- Muesli bars - 80 pieces
- Bananas - 80 pieces
- Apples - 80 pieces
- Grapes - 6 kilos
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Paper napkins - 300 pieces
- Paper towels - 6 rolls
- Trash bags - 60 pieces
- All-purpose cleaner - 3 bottles
- Dish soap - 2 bottles
- Sponges - 12 pieces

Tips

Plan around 2–3 drinks per person for the first hour, then add roughly 1 drink per person for each additional hour. Keep extra water available at the start, rest stops and finish.
Prepare one starter kit per participant at least 1 day before the ride. Put route information, emergency contact details and any memorial handout together so registration stays quick.
Set aside at least 2 bike pumps, 2 repair kits and several spare inner tubes for the group. Check that bicycle lights and reflective vests are working before riders leave.
Bring more route arrows and signs than the exact route calculation suggests—around 10% extra is a practical buffer for damaged, missing or misplaced markers. Add traffic cones where riders need clear guidance.
Test portable speakers, wireless microphones, coffee machines and extension cords at least 2 hours before the program starts. Keep LED lanterns or string lights ready if the memorial gathering runs into low light.

Frequently asked questions

What drinks and snacks do I need for a Memorial Bike Ride?: Plan 2–3 drinks per person for the first hour, plus 1 additional drink per person for every extra hour. Provide at least 2 snack portions per rider, with more if the route includes a long rest stop or lasts over 3 hours.
How many spare bike repair supplies should I bring?: For a group ride, bring at least 2 bike pumps, 2 repair kits and several spare inner tubes. Add one basic lighting check before departure and keep the repair supplies at the start or with a route volunteer.
When should I prepare the Memorial Bike Ride shopping?: Buy non-perishable supplies and route equipment at least 1 week before the ride. Buy fresh food 1–2 days beforehand, chill drinks the day before, and check technical equipment at least 2 hours before starting.
What safety equipment is needed for a Memorial Bike Ride?: Prepare reflective vests for route volunteers, traffic cones for risk points, route arrows and signs, and working bicycle lights. Check the route and place the signs before participants arrive, leaving at least 30 minutes for a final inspection.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.