What you need for a meditation workshop

A meditation workshop needs more than mats and a quiet room. Plan one comfortable place for every participant, plus spare cushions, blankets and eye pillows for people who need extra support. For a half-day session, prepare water, tea, coffee, fruit and light vegetarian snacks, with enough reusable tableware for the group. The shopping list below also covers setup items that are easy to overlook, such as a meditation timer, extension cords and dimmable lighting.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 36
Tablesqty 6
Reception desk
Changing room setup

Meditation

Meditation matsqty 36
Meditation cushionsqty 36
Meditation benchesqty 6
Blanketsqty 36
Eye pillowsqty 30
Yoga or bolster rollsqty 18

Tableware

Reusable mugsqty 40
Reusable water glassesqty 40
Platesqty 40
Bowlsqty 40
Cutlery setsqty 40
Serving spoonsqty 6

Kitchen

Kettlesqty 2
Thermos flasksqty 4
Coffee maker
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Serving plattersqty 8
Pitcherqty 4

Equipment

Portable speaker
Wireless microphone
Extension cordsqty 3
Power stripsqty 3
Meditation timer

Lighting

Dimmable lightsqty 6
LED candlesqty 24

Decorations

Welcome sign
Program postersqty 4
Name badgesqty 36
Pensqty 40
Notebooksqty 36

Cleaning

Waste binsqty 4
Hand brush and dustpanqty 2
Mopsqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 3 boxes
- Green tea - 2 boxes
- Honey - 1 jar
- Granulated sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 4 liters
- Lemons - 8 pieces
- Spa Blauw - 48 bottles
- Sparkling water - 12 bottles
- Apple juice - 6 liters
- Ginger - 300 grams
- Cucumbers - 6 pieces
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 3 kilos
- Mandarins - 30 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Unsalted nuts - 2 kilos
- Rice cakes - 4 packs
- Hummus - 6 tubs
- Wholemeal bread - 6 loaves
- Whole wheat wraps - 5 packs
- Cream cheese - 1,5 kilo
- Avocados - 12 pieces
- Tomatoes - 2 kilos
- Arugula - 500 grams
- Bell peppers - 8 pieces
- Red onions - 6 pieces
- Feta cheese - 1 kilo
- Chickpeas - 8 cans
- Lentils - 6 cans
- Couscous - 2 kilos
- Vegetable stock - 2 boxes
- Olive oil - 1 liter
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Cumin - 1 jar
- Paprika powder - 1 jar
- Dried oregano - 1 jar
- Yogurt - 2 kilo
- Garlic sauce - 2 bottles
- Ketchup - 1 bottle
- Cookies - 4 packs
- Dark chocolate - 1 kilo
- Paper towels - 6 rolls
- Napkins - 4 packs
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs
- Hand soap - 4 bottles
- Toilet paper - 24 rolls

Tips

Count one meditation mat and one cushion per participant, then add at least two spare mats and cushions for last-minute registrations or damaged equipment.
Provide one blanket or eye pillow for every two participants if the session is short; for longer or relaxation-heavy workshops, plan one per person so nobody has to share.
For a half-day workshop, allow at least 1 litre of water per person, plus two to three cups of tea or coffee per person and fruit or snacks for one serving each.
Pack reusable mugs, water glasses, plates, bowls and cutlery for every attendee, with two or three extra sets for instructors, volunteers and breakages.
Test the portable speaker, meditation timer, microphone and lighting at least one day before the workshop. Bring extension cords and power strips so the equipment can reach the room layout safely.

Frequently asked questions

What do I need to buy for a meditation workshop?: Plan for meditation mats, cushions or benches, blankets, eye pillows and bolster rolls, along with water, tea, coffee, fruit and vegetarian snacks. You may also need reusable tableware, kettles or thermos flasks, a speaker, a meditation timer and soft lighting.
How many meditation mats do I need per person?: Buy or borrow one mat per participant, plus at least two spare mats for a typical workshop. If registrations are still open, wait until the final participant count is confirmed, then add around 5% extra where possible.
How much food and drink do I need for a meditation workshop?: For a half-day session, allow 1 litre of water per person, two to three hot drinks per person and one portion of fruit or light vegetarian snacks each. Add 10% extra if the workshop lasts more than four hours or includes an extended break.
What meditation equipment should I prepare in advance?: Have the speaker, wireless microphone, meditation timer, dimmable lights, LED candles, extension cords and power strips ready. Test everything at least 24 hours before the workshop and bring spare batteries or a backup timer if the schedule depends on timed sessions.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.