What you need for a market concert

A market concert needs more than performers and a stage. You will need serving supplies for food and drinks, furniture for stalls and seating, and enough lighting for the market area after dark. The sound setup also depends on active speakers, subwoofers, microphones, cables and reliable power. Use this list early, because toilets, waste collection, power equipment and technical hire are often booked before the final programme is published.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Market stallsqty 4
Stage sectionsqty 4
Tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Artist benchesqty 2
Clothes racksqty 2

Equipment

Active speakersqty 2
Subwoofersqty 2
Mixer
Wireless microphonesqty 3
Microphone standsqty 3
DI boxesqty 4
Speaker cablesqty 6
Extension cordsqty 4
Power stripsqty 8
Cable matsqty 8

Lighting

LED lightsqty 8
Light standsqty 2
String lightsqty 4
Battery lanternsqty 6
Emergency lightingqty 2

Tableware

Reusable drinking glassesqty 150
Wine glassesqty 40
Coffee cupsqty 60
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Serving tongsqty 8

Kitchen

Coolersqty 6
Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Chef’s knives and bread knivesqty 4
Food containers with lidsqty 12

Decorations

Buntingqty 8
Balloon archesqty 2
Tableclothsqty 12
Stage backdropsqty 2
Program boardsqty 4
Directional signsqty 8

Cleaning

Waste binsqty 12
Broom setsqty 3
Floor squeegeesqty 2
Cleaning bucketsqty 4
Hand brushes and dustpanqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Crowd control barriersqty 8
Cable warning signsqty 6

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Bitter lemon - 12 bottles
- Tonic - 12 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Alcohol-free beer - 48 bottles
- Pilsener - 120 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Lemons - 2 kilograms
- Ice cubes - 20 kilograms
- Ice lollies - 100 pieces
- Baguettes - 12 pieces
- Mini sandwiches - 120 pieces
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Cooked ham - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 60 pieces
- Bananas - 40 pieces
- Strawberries - 3 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted breadsticks - 6 bags
- Mixed nuts - 4 bags
- Olives - 6 jars
- Pickles - 4 jars
- Herb butter - 8 tubs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Balsamic vinegar - 1 bottle
- Butter - 1 kilogram
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- Hand soap - 6 bottles
- Disinfectant spray - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Freezer bags - 2 boxes
- Disposable gloves - 2 boxes
- Labels - 2 packs

Tips

Plan serving quantities from your guest count: allow one reusable drinking glass per guest in circulation, plus roughly 10% extra for returns, breakage or slow washing. Add wine glasses, coffee cups, plates and cutlery if the catering order includes those services.
Check every stall’s footprint before ordering market stalls, tables or clothes racks. Leave a clear working aisle and reserve at least one table for shared serving platters and serving tongs rather than using traders’ display space.
Confirm the audio supplier’s equipment list at least two weeks before the concert. Match the number of active speakers, subwoofers, microphones, DI boxes and microphone stands to the artists’ technical requirements, and count speaker cables before delivery.
Treat power and cable protection as separate purchases. Count extension cords and power strips for each sound and lighting position, then add cable mats wherever cables cross pedestrian routes; arrange the power supply before equipment hire is finalised.
Do not leave evening lighting until the event day. Position LED lights and string lights around the stalls, keep emergency lighting available, and check that light stands and battery lanterns cover entrances, seating and service areas before dusk.

Frequently asked questions

What do I need to buy for a market concert?: Plan for market stalls, tables, chairs or beer tables, tents, stage sections and artist benches. You will also need serving ware, sound equipment, lighting, cables, cable mats, power strips and waste supplies. The exact quantities depend on your guest count, number of stalls and artist requirements.
How many reusable glasses do I need for a market concert?: Start with one drinking glass per expected guest in circulation and add about 10% extra. For 100 guests, that means at least 110 reusable drinking glasses, before allowing for separate wine glasses or coffee cups.
How early should I arrange sound equipment for a market concert?: Confirm the audio supplier and artists’ technical requirements at least two weeks before the event. Recheck the equipment list, power needs and cable lengths no later than three days before setup.
How much event lighting is needed for a market concert?: Cover every stall row, entrance, seating area and service point, with emergency lighting kept separate from decorative lights. Test all LED lights, string lights, battery lanterns and light stands before dusk on the event day.

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