What You Need for a Makers Market

A Makers Market needs more than tables for the makers. You also need a clear system for power, payments, signs, lighting and refreshments so stalls can open on time. Plan quantities around the number of exhibitors, the venue layout and whether the market is indoors or outdoors. This list covers the practical items to buy or bring, including equipment that is easy to overlook until setup starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Tablesqty 8
Chairsqty 40
Foldable tablesqty 4
High tablesqty 6
Tablecloth racksqty 4
Clothes racksqty 6

Equipment

Extension cordsqty 10
Power stripsqty 8
Coolersqty 4
Card machinesqty 2
Power banksqty 4

Lighting

String lightsqty 8
Outdoor lightsqty 6
Lamp Standsqty 4

Decorations

Buntingqty 8
Balloonsqty 100
Chalkboardsqty 6
Table floral arrangementsqty 8
Tableclothsqty 24
Name badgesqty 40
Directional signsqty 12
Booth numbersqty 20

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 8
Serving jugsqty 6

Kitchen

Thermos flasksqty 6
Cutting boardsqty 4
Knivesqty 6
Serving plattersqty 12
Serving traysqty 6
Bottle openersqty 4
Ice packsqty 20

Catering

Cash boxesqty 2
Cash boxesqty 2
Menu boardsqty 4
Water dispensersqty 2
Coffee machinesqty 2
Kettlesqty 2
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilos
- Still mineral water - 12 bottles
- Sparkling mineral water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- Rosé - 6 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Ice cubes - 15 kilos
- Baguettes - 12 pieces
- Mini bake-at-home rolls - 80 pieces
- Butter - 1 kilo
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 2 kilos
- Brie - 1 kilo
- Goat cheese - 500 grams
- Vegan cheese - 500 grams
- Smoked chicken breast - 1 kilo
- Vegetarian spreads - 1 kg
- Cucumbers - 3 kilos
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Celery - 2 bunches
- Grapes - 3 kilos
- Apples - 5 kilo
- Pears - 3 kilos
- Bananas - 3 kilos
- Strawberries - 2 kilos
- Lemon cake - 3 pieces
- Apple pie - 3 pieces
- Vegan cake - 2 pieces
- Gluten-free cake - 1 piece
- Butter cookies - 4 packs
- Vegan cookies - 3 packs
- Gluten-free cookies - 2 packs
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Tortilla chips - 4 bags
- Salted nuts - 2 kilos
- Olives - 2 kilos
- Pickles - 2 jars
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Honey - 1 jar
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Napkins - 500 pieces
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 50 pieces
- Compostable bags - 30 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls
- Paper towels - 12 packs
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Cleaning

Waste binsqty 10
Litter pickersqty 3
Bucketsqty 4
Cleaning clothsqty 20
Broom setsqty 3
Mop setsqty 2
Hand soap dispensersqty 6
Toilet brushesqty 4
Glovesqty 12

Tips

Plan one market stall or table space for each maker, then add at least one spare table if the venue allows it. Keep chairs separate from selling surfaces so walkways and customer areas do not become crowded.
Map every power outlet before buying extension cords and power strips. Bring power banks for card machines, and keep cables away from public walkways with enough slack for safe setup.
Prepare separate payment supplies for the organiser’s register: card machines, power banks and change. Test each card machine before doors open and charge backup devices the night before.
Use directional signs and booth numbers at every decision point, not just at the entrance. Print one set for the main route and keep spare signs available in case the floor plan changes.
For an outdoor market, check the forecast before buying or bringing lighting and decorations. Party tents, outdoor lights and coolers should be ready before setup begins, while reusable cups and serving supplies should be counted for the expected attendance.

Frequently asked questions

What should I bring to a Makers Market?: Bring market stalls or tables, chairs, tablecloths, booth numbers, directional signs and name badges. You will also need payment equipment, extension cords, power strips, power banks, lighting, coolers and serving supplies if refreshments are provided.
How many tables do I need for a Makers Market?: Start with one table or stall space per registered maker, then add one or two spare tables for shared displays, registration or unexpected changes. Confirm the final number after assigning pitch locations and checking the floor plan.
How much power equipment is needed for a Makers Market?: Count the powered devices first, then provide an extension cord for each separate outlet route and a power strip for grouped equipment. Test the setup at least one day before the market and keep power banks charged as backup.
When should I prepare the Makers Market shopping list?: Finalise the list at least one week before the event, once registrations, pitch locations and the floor plan are clear. Do the shopping and equipment check no later than the day before setup.

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