Magic workshop shopping list

Use this list to prepare the materials, furniture, serving items and equipment for a hands-on magic workshop. Plan one complete practice set per participant or table, depending on how the activities are taught. Cards, coins, ropes, balls, cups and wands are easy to overlook when you focus on booking the magician. Also allow time for printing worksheets, chilling drinks and distributing supplies before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Buffet table
Reception desk
Coat racksqty 2

Tableware

Drinking glassesqty 30
Coffee cupsqty 24
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 8
Soup ladlesqty 2

Equipment

Wireless microphone
Bluetooth speaker
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 3
Coolersqty 2

Magic supplies

Playing cardsqty 30
Magic coinsqty 30
Rope setsqty 12
Rubber ballsqty 24
Color side blindsqty 24
Wandsqty 12
Magic casesqty 2
Close-up matsqty 6
Plastic cupsqty 24

Office

Worksheetsqty 30
Name stickersqty 30
Pensqty 30
Flip chart
Markersqty 6

Decorations

Tableclothsqty 6
Directional signsqty 8

Lighting

Atmosphere lightsqty 4

Kitchen

Coffee maker
Kettle
Thermos flasksqty 3
Soup warmersqty 2
Cutting boardsqty 2
Bread knivesqty 2

Cleaning

Waste binsqty 3
Bucketsqty 2
Cleaning clothsqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 60 pieces
- Sugar - 1 kilogram
- Milk - 4 liters
- Oat milk - 2 liter
- Spa Blauw - 24 bottles
- Spa Red - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 6 pieces
- Ice cubes - 4 bags
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Snacks - 3 bags
- Olives - 3 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Hummus - 6 tubs
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Hummus wraps - 24 pieces
- Young cheese - 1,5 kilogram
- Cooked ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Herb cream cheese - 6 tubs
- Butter - 500 grams
- Vegetable soup - 8 liters
- Tomato soup - 8 liters
- Croutons - 4 bags
- Cookies - 4 packs
- Fresh fruit - 4 kilograms
- Napkins - 100 pieces
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles

Tips

Prepare one worksheet, name sticker and pen for every registered participant, plus at least 10% extra for late additions or damaged copies.
For practical demonstrations, count the magic supplies by activity: provide enough card decks, coin sets, rope sets, rubber balls, cups and wands for each table to practise without waiting.
Buy or bring tableware for the full group, including drinking glasses, coffee cups, plates and cutlery, then add 10% extra so a dropped or dirty item does not stop the break.
Check the technical setup at least 24 hours before the workshop: test the wireless microphone, Bluetooth speaker and projector, and pack extension cords and power strips.
Chill drinks several hours before opening and place coolers near the break area. Keep serving platters, ladles and other buffet items together so catering can be set up quickly.

Frequently asked questions

What supplies do I need for a magic workshop?: You need practice materials such as playing cards, magic coins, rope sets, rubber balls, cups, wands, close-up mats and magic cases. Add worksheets, name stickers and pens for every participant, with 10% extra.
How many magic sets should I buy for each participant?: Use one complete practice set per participant for activities where everyone works at once. If the magician teaches table by table, prepare at least one set for every 2 to 4 participants at each table.
When should I print the worksheets and badges?: Print them 2 to 3 days before the workshop, after the participant list is final. Prepare 10% extra copies and name stickers for last-minute registrations or replacements.
How early should I prepare drinks and catering?: Shop for groceries and check dietary requirements at least 2 days beforehand. Chill drinks 3 to 4 hours before guests arrive, and set out the buffet table and serving items before the reception opens.

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