Longboard Competition Checklist

A longboard competition needs more than a course and a starting line. You need time to secure the venue, permits, insurance, traffic measures, medical support, and toilets before registrations open. In the final week, confirm competitors, starter groups, volunteers, equipment, weather, food, and drinks. This checklist covers the full planning sequence, from choosing the course to cooling drinks and briefing the race team on competition day.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve competition venue
Set the race course
2 people
Apply for required permits
Check insurance
Reserve traffic measures
Reserve toilet facilities
Draw up competition rules
2 people
Prepare safety plan
2 people
Send invitations
Publish registration form
Approach sponsors
2 people
Assign judges
Arrange medical support
Process registrations
2 people
Collect dietary requirements
Assign starter groups
2 people
Recruit volunteers
2 people
Assign volunteer tasks
2 people
Prepare race numbers
2 people
Print the course map
Send participant information
Check the weather forecast
Do the shopping
2 people
Collect materials
3 people
Chill drinks
2 people
Re-inspect route
3 people
Confirm weather scenario
2 people
Set up starter kits
2 people
Open venue
2 people
Mark off the course
6 people
Build the start and finish area
4 people
Set up the audience area
3 people
Set up registration desk
2 people
Set up the catering table
2 people
Test audio and microphone
2 people
Set up the first aid station
2 people
Brief judges and volunteers
8 people

Event

Register participants
4 people
Hand out race numbers
2 people
Check helmets and protective gear
3 people
Guide participants to the start
3 people
Give the opening briefing
2 people
Run the competition round
10 people
Record split times
4 people
Guide the audience safely
4 people
Serve drinks
3 people
Serve snacks and sandwiches
3 people
Refill drinks
2 people
Empty trash bins
2 people
Check the course midway
3 people
Announce finalists
2 people
Lead the final
10 people
Check end times
4 people
Process the results
2 people
Handle prize ceremony
3 people
Provide music
Check out the last participants
2 people
Guide the audience to the exit
3 people

Aftercare

Remove the course barriers
6 people
Dismantle furniture
4 people
Switch off equipment
2 people
Collect waste
4 people
Clean the venue
4 people
Wash dishes
2 people
Inventory materials
2 people
Return borrowed items
2 people
Publish match results
Process lost and found items
Collect invoices and receipts

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 8
Folding chairsqty 40
High tablesqty 4
Bar stoolsqty 8

Sports equipment

Longboardsqty 6
Starting gatesqty 2
Finishing cloth
Stopwatchesqty 6
Measuring tapesqty 2
Helmetsqty 10
Knee padsqty 10
Elbow padsqty 10
Wrist guardsqty 10
Crowd control barriersqty 30
Traffic conesqty 40
Conesqty 30
Marking tapeqty 10
Directional signsqty 12
Bib numbersqty 120
Wristbandsqty 150
Jury formsqty 150
Prizesqty 12
Medalsqty 30
Clipboardsqty 8
Pensqty 30

Equipment

Mobile sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Walkie-talkiesqty 8
Laptopsqty 2
Printers

Lighting

LED work lightsqty 6
String lightsqty 4

Tableware

Reusable drinking cupsqty 150
Coffee cupsqty 50
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12

Kitchen

Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Bread knivesqty 4

Decorations

Buntingqty 8
Stage signsqty 3
Sponsor bannersqty 8

Cleaning

Waste binsqty 10
Hand broomsqty 4
Litter pickersqty 4
Bucketsqty 4
Mopsqty 4
First aid kitsqty 2
Fire extinguishersqty 2

Catering

Groceries

Tips

Secure the venue, permits, insurance, traffic measures, toilets, and medical support before publishing registration. Allow at least 6–8 weeks for approvals and supplier arrangements, because late changes can affect the course and race schedule.
Publish the registration form only after the competition rules, course details, entry requirements, and safety plan are ready. Close registrations at least 7 days before the event so you can process dietary requirements, assign starter groups, and print race numbers.
Walk the complete course at least twice: once during planning and again 1–2 days before the competition. Check the starting gates, finish area, measuring points, barriers, traffic controls, and places where judges and volunteers need a clear view.
Prepare one labelled race-day kit for every operating area. Include stopwatches, walkie-talkies, printed course maps, race numbers, laptops, printers, power banks, extension cords, and spare stationery so a missing cable does not delay the first heat.
Plan refreshments around the schedule rather than guessing at the last minute. Chill drinks before the first competitors arrive, set out reusable cups, and keep coffee, plates, cutlery, serving platters, coolers, tents, tables, and chairs ready before volunteer briefing.

Frequently asked questions

How far in advance should I organise a longboard competition?: Start planning at least 8–12 weeks before the event. Secure the venue, permits, insurance, traffic measures, toilets, medical support, sponsors, and volunteers first; open registration once those basics are confirmed.
How many volunteers do I need for a longboard competition?: Plan for at least 1 volunteer per operational post, plus 2–4 floaters for breaks and unexpected jobs. Assign separate people for registration, starting groups, course control, judging, finish timing, refreshments, and participant support.
When should longboard competition registration close?: Close registration about 7 days before race day. That gives you time to check entries and dietary requirements, create starter groups, prepare race numbers, print participant information, and send the final schedule.
What should I do if rain is forecast for the competition?: Check the forecast 72 hours and again 24 hours before the event. Use the safety plan to decide whether the course remains suitable, then notify participants and volunteers of any delay, cancellation, or course change as soon as possible.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.