What you need for a local products Christmas market
Use this shopping list to prepare a local products Christmas market without running short on the basics. It covers the physical setup, serving items, hot and chilled storage, payment equipment and power supplies needed for a smooth market day. Quantities depend on the number of producers and visitors, but planning by stall and by service point prevents the most common gaps. Check deliveries, refrigerated products and the full list at least one week before opening.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 4
- Market stallsqty 12
- Tablesqty 14
- Folding chairsqty 80
- Bar stoolsqty 12
- Blanketsqty 14
- Clothes racksqty 4
- Cratesqty 24
Tableware
- Platesqty 180
- Bowlsqty 100
- Mugsqty 120
- Wine glassesqty 100
- Water glassesqty 120
- Forksqty 180
- Knivesqty 180
- Spoonsqty 150
- Serving spoonsqty 12
- Serving traysqty 18
- Small bowlsqty 24
- Thermos flasksqty 8
Equipment
- Coffee machinesqty 3
- Kettlesqty 3
- Food warmersqty 4
- Coolersqty 6
- Refrigeratorsqty 2
- Cash boxesqty 2
- Card machinesqty 2
- Extension cordsqty 8
- Power stripsqty 8
- Speakersqty 2
- Microphone
- Laptop
- Speaker standsqty 2
Kitchen
- Cutting boardsqty 6
- Chef's knifeqty 4
- Bread knivesqty 3
- Measuring cupsqty 3
- Mixing bowlsqty 6
- Serving tongsqty 10
- Aluminum foilqty 4
- Cling filmqty 4
- Hot drink urnsqty 4
Decorations
- Christmas treesqty 3
- Christmas baublesqty 120
- Christmas garlandsqty 18
- Christmas wreathsqty 6
- Table decorationsqty 14
- Price tagsqty 100
- Menu boardsqty 8
- Wayfinding signsqty 12
- Christmas figuresqty 8
Lighting
- String lightsqty 16
- LED lanternsqty 12
- Batteriesqty 24
Cleaning
- Waste binsqty 10
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 3
- Hand broomsqty 4
- Cleaning sprayqty 4
Catering
- Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 8 liters
- Chocolate milk - 6 liters
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee cream - 4 bottles
- Sugar - 3 kilos
- Sweetener - 2 boxes
- Honey - 2 jars
- Mulled wine - 24 liters
- Non-alcoholic mulled wine - 8 liters
- Apple juice - 12 liters
- Orange juice - 8 liters
- Cola - 12 liters
- Coca-Cola Zero - 8 liters
- Orange soda - 8 liters
- Spa Blauw - 24 liter
- Spa Rood - 12 liters
- Beer - 120 bottles
- Non-alcoholic beer - 24 bottles
- Red wine - 12 bottles
- White wine - 8 bottles
- Bubbles - 6 bottles
- Apples - 8 kilos
- Pears - 6 kilos
- Lemons - 2 kilos
- Oranges - 4 kilo
- Grapes - 4 kilos
- Cinnamon sticks - 3 bags
- Star anise - 2 bags
- Cloves - 2 jars
- Nutmeg - 1 jar
- Ginger - 1 kilo
- Raisins - 2 kilos
- Nut mix - 5 kilos
- Almonds - 3 kilos
- Walnuts - 2 kilos
- Chestnuts - 4 kilos
- Cheese boards - 8 kilos
- Brie - 4 kilo
- Goat cheese - 3 kilos
- Blue cheese - 2 kilos
- Cream cheese - 2 kilo
- Farmhouse bread - 18 loaves
- Baguettes - 20 pieces
- Raisin bread - 8 loaves
- Rye bread - 6 loaves
- Unsalted butter - 3 kilo
- Apple syrup - 6 jars
- Pear syrup - 4 jars
- Fig jam - 4 jars
- Mixed berry jam - 4 jars
- Honey - 6 jars
- Mustard - 6 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Pickles - 4 jars
- Olives - 3 kg
- Hummus - 3 kilos
- Falafel - 4 kilos
- Vegetable soup - 18 liters
- Split pea soup - 24 liters
- Tomato soup - 12 liters
- Vegetarian sausages - 120 pieces
- Smoked sausages - 100 pieces
- Mini meatballs - 6 kilos
- Potatoes - 10 kilos
- Onions - 4 kilos
- Carrots - 5 kilos
- Leeks - 3 kilos
- Garlic - 6 bulbs
- Parsley - 8 bunches
- Chives - 6 cups
- Pepper - 1 jar
- Salt - 2 kilos
- Paprika powder - 1 jar
- Cumin - 1 jar
- Olive oil - 3 liters
- Sunflower oil - 3 liters
- Christmas cookies - 8 kilos
- Spiced biscuits - 6 kilos
- Christmas loaf - 8 pieces
- Apple fritters - 150 pieces
- Icing sugar - 2 kilos
- Whipped cream - 30 spray cans
- Paper napkins - 1000 pieces
- Paper cups - 500 pieces
- Wooden stirrers - 500 pieces
- Straws - 300 pieces
- Baking paper - 4 rolls
- Food storage containers - 50 pieces
- Aluminum trays - 100 pieces
- Carry bags - 300 pieces
- Coffee filters - 200 pieces
- Tea filters - 200 pieces
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Sponges - 12 pieces
- Cleaning cloths - 24 pieces
- Paper tablecloths - 20 pieces
Tips
- Plan one complete stall setup for every participating producer: a market stall or table, a covering, crates or clothing racks where needed, and enough space for the producer’s full assortment.
- Count serving ware by service point, not just by guest. For hot drinks, prepare at least two mugs per expected simultaneous user and keep extra spoons, plates, bowls and serving utensils available for replenishment.
- Arrange cooling before shopping for chilled goods. Allow one cooler or refrigerator space per product group, and confirm that everything requiring refrigeration can be stored cold from delivery until sale.
- Test the power plan at least 48 hours before the market. Check that coffee makers, kettles, warming equipment, refrigerators, speakers and payment devices fit the available outlets, using extension cables and power strips only where safely suitable.
- Prepare payment equipment and change before opening day. Have one cash box and one tested card terminal for each active sales point, then keep a backup payment option and printed route or parking information ready for visitors.
Frequently asked questions
- How many market stalls do I need for a local products Christmas market?
- Plan one stall per producer unless two producers have a clearly shared display. Add at least one separate table or service point for drinks, information or shared tasting items if those are part of the market.
- How much tableware do I need for a Christmas market?
- Start with two mugs, glasses or plates per expected simultaneous user at each service point, plus 10 to 15 percent extra for replacements. Bring separate serving spoons, ladles and platters so customer utensils are not used for serving.
- When should I buy or check chilled products for the market?
- Confirm quantities and storage space at least 7 days before the event, then check the actual chilled stock on delivery day. Keep coolers or refrigerators running before products arrive and avoid leaving chilled items unrefrigerated for more than 2 hours.
- How many payment terminals and cash boxes are needed?
- Use one cash box and one tested card terminal for every active sales point. Test them at least 48 hours before opening and prepare a backup terminal or alternative payment process if several producers cannot share equipment.
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